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Document Controller

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AtkinsRéalis

10d ago

  • Job
    Full-time
    Senior Level
  • Engineering
  • Mississauga

AI generated summary

  • You should have a college degree, 5 years of experience in document management, proficiency in relevant software, strong organizational skills, and knowledge of nuclear standards. Flexibility and problem-solving skills are essential.
  • You will manage document control processes, ensure quality and compliance, coordinate with teams, handle documentation shipments, maintain records, and support engineering with documentation tasks.

Requirements

  • - College graduate in Business Administration or a technical subject from a college of recognized standing or equivalent experience resulting in a sound knowledge of some business principles, including open-mindness, attention to detail, Understanding the intent of our policies and procedures, team player understanding all personalities and learning styles. (ex : attention to detail, understanding polices and procedures, etc.).
  • - A minimum of 5 years experience in related field.
  • - Knowledge and proficiency in the Document Management.
  • - Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat,Foxit and File Transfer Protocol.
  • - Knowledge of the Records Management System.
  • - Proficient in using computerized Document Management applications / Electronic Document Management Systems (EDMS).
  • - Good understanding of engineering and procurement documentation.
  • - Good organizational skills with accurate attention to detail, with the ability to establish priorities and work under pressure to meet schedules.
  • - Good understanding of company and project requirements, and able to offer practical suggestions for Document Control involvement.
  • - Self-starter, requiring minimum guidance.
  • - Uses initiative to identify, investigate and solve problems.
  • - Good understanding of the document security requirements through the document processing stages including restrictions and export permits.
  • - Demonstrated capability of working under tight timelines.
  • - Knowledge and proficiency in Nuclear codes and standards like N286 specifically in the capture of documentation using enterprise management software.
  • - Condition of hire – pass security clearance.
  • - Flexibility in work hours to accommodate 8:00 am start time & 6:00 pm finish time, work hours laid out by manager within a 7.5 work day.
  • - Overtime when applicable.

Responsibilities

  • Administer and enforces all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives. This is done by following electronic workflows through our internal electronic document management system.
  • Coordinates document management activities with internal departments and clients by joining or creating online meetings to discuss the activities needed to release documentation inside and outside of the company.
  • Ensures quality of all drawings and documents prior to issue by reviewing quality assurance requirements electronically, as per established document control checklists.
  • Maintains and enforces project procedures associated with relevant Document Control / Record Management processes.
  • Produce and maintain documentation; receive, process and control deliverable and non-deliverable documentation using the Candu Electronic Document Management System.
  • Process, print and distribute documentation received from Candu, client, site, and suppliers.
  • Monitor and update document baseline.
  • Process and record requests for filing documentation received from Candu or third parties, includes all supporting information, administrative and technical records.
  • Interface with internal and external service providers (e.g., courier, IT) to meet project schedules.
  • Coordinate all aspects of formal documentation shipments to customers and suppliers, including tracing of shipments with SP Courier Services if required by contract.
  • Ensure the established documentation work processes are implemented, followed, and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trails.
  • Ensure the timely and accurate processing and recording of deliverables per project contractual obligations, to meet schedules and avoid monetary penalties/delayed placement of orders/inaccurate information.
  • Generate statistic and ad hoc reports; conduct system queries on the status of documents.
  • Assist Engineering regarding documentation processes and queries.

FAQs

What is the location for the Document Controller position?

The location for the Document Controller position is Pickering, ON.

What type of position is the Document Controller role?

The Document Controller role is a unionized position.

What are the working hours for this position?

The working hours for this position are 37.5 hours per week, with flexibility to accommodate a start time of 8:00 am and a finish time of 6:00 pm.

What qualifications are required for the ideal candidate?

The ideal candidate should be a college graduate in Business Administration or a technical subject, have a minimum of 5 years of experience in a related field, and possess proficiency in Document Management and Microsoft Office programs.

Is experience in nuclear codes and standards a requirement?

While not a requirement, knowledge and proficiency in nuclear codes and standards like N286 is considered a beneficial additional experience.

What type of documentation will the Document Controller handle?

The Document Controller will handle both deliverable and non-deliverable documentation, including quality assurance requirements and engineering and procurement documentation.

Are there any particular skills emphasized for this role?

Yes, skills emphasized for this role include good organizational skills, attention to detail, problem-solving abilities, and the capability to work under pressure to meet schedules.

What is the company policy on hiring diverse candidates?

AtkinsRéalis is committed to hiring individuals with diverse characteristics, backgrounds, and perspectives, believing that world-class talent enriches itself through these differences.

Is there a condition of hire related to security?

Yes, passing a security clearance is a condition of hire for this position.

Can accommodations be made for applicants during the recruitment process?

Yes, appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

AtkinsRéalis

Engineering & Construction
Industry
10,001+
Employees

Mission & Purpose

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations & Maintenance and Capital..