Logo of Huzzle

Home

Matches

Explore

Manage

Document Controller

image

Parsons

1mo ago

  • Job
    Full-time
    Mid Level
  • Construction & Surveying
    Business, Operations & Strategy
  • Dubai
  • Quick Apply

AI generated summary

  • You need a high school diploma, 4+ years of relevant experience, 3+ in document control, proficiency in Aconex and MS Office, plus strong communication and organizational skills.
  • You will manage document processing, tracking, and logging, ensure compliance with guidelines, assist junior staff, perform clerical tasks, and facilitate document distribution and storage.

Requirements

  • High school diploma (or equivalent) and typically 4+ years of relevant work experience, including 3+ years of prior document control experience .
  • Proficiency in project management software such as Aconex, MS Office with expertise in Microsoft Word, PowerPoint and Excel . Assignments will require a working knowledge of Electronic Document Management Systems (EDMS) .
  • Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
  • Minimum Clearance Required to Start:
  • Not Applicable/None

Responsibilities

  • Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
  • Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.
  • Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
  • May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
  • Assists junior document control staff to ensure effective implementation of project-specific procedures.
  • Performs other duties commensurate with functional level and responsibilities.
  • Contributes as a team player who is deadline driven and works well with others.
  • Scans documents for electronic storage.
  • Performs other responsibilities associated with this position as may be appropriate.

FAQs

What is the primary role of a Document Controller at Parsons?

The primary role of a Document Controller at Parsons is to establish and maintain filing systems, schedules, and records; process documents through well-defined procedures, and ensure compliance with document control requirements throughout the project.

What qualifications are needed to apply for the Document Controller position?

A high school diploma (or equivalent) with typically 4+ years of relevant work experience, including 3+ years of prior document control experience, is required.

What software proficiency is necessary for the Document Controller role?

Proficiency in project management software such as Aconex, as well as MS Office, is necessary. Candidates should have expertise in Microsoft Word, PowerPoint, and Excel, and a working knowledge of Electronic Document Management Systems (EDMS).

Is prior document control experience a requirement for the position?

Yes, prior document control experience of at least 3 years is required for the Document Controller position.

What responsibilities will a Document Controller have regarding document tracking?

A Document Controller will receive, track, and monitor documents using standard document management programs, register documents, maintain databases, and produce logs, transmittals, and other necessary reports.

Are there any clerical duties involved in this role?

Yes, the Document Controller may perform some clerical duties such as light typing, filing, answering phones, and messenger service.

Will the Document Controller be required to assist junior staff?

Yes, the Document Controller will assist junior document control staff to ensure effective implementation of project-specific procedures.

What skills are essential for effective communication in this role?

Good written and oral communication skills, along with strong organizational and interpersonal skills, are essential for effectively interacting with project personnel and management.

What is the minimum clearance required to start in this position?

There is no minimum clearance required to start; it is listed as Not Applicable/None.

Does Parsons promote diversity in the workplace?

Yes, Parsons is an equal opportunity employer committed to diversity in the workplace, welcoming applicants from minority, female, disabled, and protected veteran backgrounds.

image

Parsons

Engineering & Construction
Industry
10,001+
Employees

Mission & Purpose

Founded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow’s solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance. Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future. #WeAreParsons