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Document Controller Specialist

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GE Renewable Energy

14d ago

  • Job
    Full-time
    Mid Level
  • Engineering

AI generated summary

  • You need a degree (excluding Arts/Commerce), 3-4 years in EPC, document management experience, proficiency in MS Office, CAD, Adobe, and strong communication skills, with attention to detail.
  • You will manage document workflows, compile O&M Manuals, update MDL, ensure compliance, track submissions, and handle customer feedback within the Document Management System.

Requirements

  • Most suitable candidates will possess an any graduate except Arts and Commerce with 3-4 years’ experience in EPC sector.
  • Submit documents to customer & check that submission status is integrated (for information/approval).
  • Track customer comments and answers, along with document resubmission.
  • Manage customer return status of project documentation within the Document Management System.
  • Prepare transmittal with defined deliverables list & submission dates.
  • Record all necessary document receipts.
  • This role requires experience in documentation handling and related software systems.
  • Significant and relevant experience in documentation management on large projects (volume of thousands of documents)
  • Completed studies in a technical field, general knowledge of engineering technical terms and understanding of engineering processes.
  • Proficiency in the following software: Microsoft Office package (Word, Excel), CAD/AUTOCAD (basic level), Adobe Acrobat Professional or similar
  • MACRO creation / modification (awareness of Visual Basic)
  • Quality oriented, Structured and organized, attention to detail, time management skills.
  • Good communication skills, fluency in English and fluency in other language (French, German) will add value in the role.
  • Ability to grasp complex processes and structures.

Responsibilities

  • Ensures the daily documentation workflows between the involved parties as needed by using the dedicated Document Management Systems (Windchill Product Life Cycle Management (PLM) System and Customer Portal like Aconex, EcoDoc, Share Point etc.)
  • Compiling information to produce Operations & Maintenance (O&M) Manuals.
  • Supports the engineering team for specific tasks, such as Master Document List (MDL) updates, progress reports, dedicated checks of issues.
  • Knowledge of how the work of the document control team integrates with other project teams and contributes to the project.
  • Will work according the overall and project related document quality checklists, compliant to company and project quality procedures & accurate quality records.
  • EHS: Execute with zero accident and without damage to the environment
  • Submit documents to customer & check that submission status is integrated (for information/approval).
  • Track customer comments and answers, along with document resubmission.
  • Manage customer return status of project documentation within the Document Management System.
  • Prepare transmittal with defined deliverables list & submission dates.
  • Record all necessary document receipts.

FAQs

What is the primary responsibility of a Document Controller Specialist?

The primary responsibility is to manage project documentation deliverables by providing a comprehensive document control and management system, ensuring the review, publishing, storage, and use of technical documentation.

What experience is required for the Document Controller Specialist position?

Candidates should possess a graduate degree (except in Arts and Commerce) with 3-4 years of experience in the EPC sector, specifically in documentation handling and related software systems.

What software proficiency is necessary for this role?

Candidates must be proficient in Microsoft Office (Word, Excel), CAD/AUTOCAD (basic level), and Adobe Acrobat Professional or similar software. Awareness of MACRO creation/modification and Visual Basic is also beneficial.

Is fluency in other languages required for the role?

Fluency in English is required, and knowledge of additional languages such as French or German will add value to the role.

What is the team’s focus in the North Europe Grid System Integration (GSI)?

The team focuses on delivering a wide range of turnkey high voltage AC and DC transmission projects to customers in the UK, Ireland, and Scandinavia, addressing challenges related to energy transition.

What type of documentation does the Document Controller Specialist handle?

The Document Controller Specialist handles technical project documentation, including preparing transmittals, tracking customer comments, and compiling Operations & Maintenance (O&M) Manuals.

What qualities are preferred for a successful candidate?

Candidates should exhibit a quality-oriented mindset, strong organizational skills, attention to detail, effective time management, and good communication skills.

Is there any support for relocation provided?

Yes, relocation assistance is provided for this position.

How does the role contribute to the company's mission?

The role contributes by ensuring accurate and efficient management of technical documentation, supporting the projects that integrate renewable energy resources into the grid, thereby driving the energy transition.

Are there any specific safety or environmental standards expected to be followed in this role?

Yes, the candidate is expected to execute tasks with a zero-accident mindset and without causing damage to the environment.

GE Renewable Energy

GE Renewable Energy, part of GE Vernova, provides solutions for customers demanding reliable and affordable green power.

Energy
Industry
10,001+
Employees

Mission & Purpose

GE Renewable Energy, part of GE Vernova, harnesses the earth’s most abundant resources – the strength of the wind, the heat of the sun and the force of water – to power the world’s biggest economies and the most remote communities. With an innovative spirit and an entrepreneurial mindset, we engineer energy products and digital services that create industry-leading value for our customers around the world. We see the promise of renewable energy everywhere we look. Our team has the courage, scale, passion, diversity and resourcefulness needed to deliver that promise wherever and however the world needs it. Together with our customers, we’re proving that no one ever has to choose between affordable, reliable, or sustainable energy. We are unleashing limitless energy