Entry Human Resources Operations Specialist

CDM Smith

Oct 2

Applications are closed

Job
Full-time
Entry Level
People, HR & Administration
Boston

Requirements

Minimum Qualifications
Bachelor's degree.
0 years of related experience.
Equivalent additional directly related experience will be considered in lieu of a degree.
Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands.
Amount of Travel Required
0%
Skills and Abilities
Proficiency in Microsoft Office desirable.
Ability to work as a team player is required.
Excellent communication and organizational skills and the ability to work with all types of people is highly desirable.
Ability to work with detail, manage multiple priorities, and work with deadlines.
Ability to work as a team player is required.
Basic knowledge of human resources practices, policies, regulations, and programs.

Responsibilities

Prepares communications using approved formats for interviews, offer letters, sign on and relocation agreements, on boarding materials, background check forms, and immigration letters, etc. Distributes communications and collects employee forms and documentation. Follows up to obtain missing documentation as necessary.
Schedules interviews, books candidate travel arrangements, briefs applicants and employees on benefits and human resources policies and programs and responds to their questions regarding human resources policies and programs following standard procedures. Manages reimbursement of candidate expenses. Refers to senior human resources staff if inquiry is outside of normal scope.
Processes transactions in 3rd party applications. Reviews and manages I-9 forms for collection and retention purposes.
Processes invoices, check requests and employee expense reimbursements.
Transmits information to vendors following prescribed procedures to include: data for relocation, background check, job postings, etc.
Participates on HR project teams to improve processes, reduce manual work and increase efficiencies. Administers and coordinates additional programs such as e-Verify, e-Rail safe and other programs as necessary.
Maintains process documentation and files.
Performs other duties as required.

FAQs

Do we support remote work?

This role will require you to be in our Boston office at least 2 days a week, so it operates in a hybrid format.

What are the minimum qualifications for this position?

A Bachelor's degree is required, along with 0 years of related experience. Equivalent additional directly related experience will be considered in lieu of a degree.

Is there a requirement for travel in this role?

Domestic and/or international travel may be required; however, the frequency of travel is contingent on specific duties, responsibilities, and workload.

What skills are desirable for this position?

Proficiency in Microsoft Office, excellent communication and organizational skills, ability to work with detail and manage multiple priorities, and basic knowledge of human resources practices, policies, regulations, and programs are desirable.

Is there any background check or drug testing involved?

Yes, CDM Smith reserves the right to require background checks, including criminal, employment, and education checks, as well as drug testing for designated positions.

Are there any bonuses associated with this position?

All bonuses at CDM Smith are discretionary and may or may not apply to this position.

Is visa sponsorship available for this role?

No, we will not support sponsorship, i.e., H-1B or TN Visas for this position.

What type of employment is this position classified as?

This position is classified as fulltime-Regular employment.

What types of human resources activities will I be coordinating?

You will coordinate activities such as background checks, immigration, job postings, employment interviews, new hire onboarding and orientation, and relocation.

What should I expect regarding communications and documentation in this role?

You will be responsible for preparing communications for interviews, offer letters, onboarding materials, and other HR documentation, as well as following up to obtain any missing documentation.

CDM Smith

More than an engineering & construction firm, we are a family passionate about meaningful projects and each other.

Real Estate

Industry

5001-10,000

Employees

1947

Founded Year

Mission & Purpose

CDM Smith provides lasting and integrated solutions in water, environment, transportation, energy and facilities to public and private clients worldwide. As a full-service engineering and construction firm, we deliver exceptional client service, quality results and enduring value across the entire project life cycle.