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Event Admin Assistant

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Live Nation Entertainment

Aug 28

  • Job
    Full-time
    Junior Level
  • Denver
  • Quick Apply

AI generated summary

  • You have 1-2 years in event ops, travel, or hospitality; a relevant degree or equivalent; excellent communication; strong organization; Google Suite proficiency; and are eager to learn new tools.
  • You will assist with event operations, manage event guides, coordinate logistics, support VIP activities, handle expenses, oversee office setups, and monitor social media for issues.

Requirements

  • 1-2 years working in event operations, travel, and/or hospitality industry
  • Bachelor’s Degree in Hospitality, Marketing, Business, or a related field, or equivalent experience
  • Excellent oral and written communication
  • Strong organizational skills with the ability to manage tasks and assignments efficiently
  • Effective communication of project updates, deadlines, and roadblocks
  • Proficient in Google Suite applications (Docs, Sheets, etc.)
  • Preferred knowledge of task and database management systems (e.g., Asana, Airtable)
  • Openness to adopt new project management tools and communication platforms as used by the company
  • Passionate about continuous improvement and leveraging new technology

Responsibilities

  • Assist the Program Manager and Event Director in all event operations
  • Manage the creation and distribution of each event’s Welcome Guide for event guests
  • Manage site visits; coordinate and communicate lodging, transportation, and meeting schedules with the internal team
  • Support advance and on-site activation of VIP programs and special activations
  • Prepare monthly expense reports and submit vendor payment requests
  • Assist with drafting vendor contracts as needed
  • Advance and distribute Leadership credentials, radios, merchandise, and on-site requests
  • Set up, manage, and break down Leadership office spaces during the events
  • Manage backstage office keys
  • Coordinate manager meetings and activities including team headshots
  • Assist with internal team communication including daily Manager Whatsapp updates
  • Monitor event social media pages and fan groups, reporting any issues
  • Assist with various on-site operations such as the First Entry process and Friends and Family/VIP check-in
  • Conduct quality control checks on-site to ensure execution aligns with advance

FAQs

What are the primary responsibilities of the Event Admin Assistant?

The primary responsibilities include assisting the Program Manager and Event Director in all event operations, managing the creation and distribution of event Welcome Guides, coordinating site visits, supporting VIP programs, preparing expense reports, and conducting quality control checks on-site.

Is the position full-time or part-time?

The position is intended for full-time work, especially during event seasons, with hybrid work expected in the fall.

What qualifications are required for this role?

Candidates should have 1-2 years of experience in event operations, a Bachelor’s Degree in Hospitality, Marketing, Business, or a related field, along with strong organizational and communication skills.

Are there any specific software skills required for the position?

Yes, proficiency in Google Suite applications is required, and knowledge of project management tools like Asana or Airtable is preferred.

Is a passion for music important for this role?

Yes, candidates are expected to have a passion for music and be enthusiastic about connecting fans to the artists they love.

Do you provide training for new hires?

Yes, training and ongoing support will be provided to ensure new hires are equipped to succeed in their roles.

Will the Event Admin Assistant work onsite during events?

Yes, the Event Admin Assistant is expected to work on-site during events, especially in the winter.

How does Live Nation approach diversity and inclusion in the workplace?

Live Nation is committed to diversity and inclusion, encouraging all employees to bring their whole selves to work and supporting a balanced work-life.

What kind of events will the Event Admin Assistant be involved with?

The assistant will be involved in destination events produced by Playa Luna, which focus on creating intimate and exclusive experiences for guests.

Can someone with a criminal history apply for this position?

Yes, Live Nation will consider qualified applicants with criminal histories in accordance with applicable laws and regulations.

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Live Nation Entertainment

Live Nation produces more concerts, sell more tickets and connects more brands to music than anyone else in the world.

Entertainment & Media
Industry
10,001+
Employees
2005
Founded Year

Mission & Purpose

Recognized three years in a row by Great Place to Work® and named one of People Magazine’s Top 50 Companies that Care, Live Nation Entertainment is the global leader in live events and ticketing. With business operations and corporate functions across major divisions including Ticketmaster, Concerts, Media & Sponsorship and Artist Nation, we offer exciting opportunities across every discipline. Generous vacation, healthcare, and retirement benefits are just some of the perks we offer our full-time, global workforce. For any stage in your career, our benefits are designed to help you live life to the fullest. We offer student loan repayment, 6 months paid caregiver leave, Roadie Babies (bring your little ones & a caretaker on your work trips), Music@Home (cultivate your little ones music interest), and tuition reimbursement for ongoing career development. Plus, you'll have access to free concerts, festivals, and more through our exclusive employee ticket concierge.