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Events Coordinator

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PwC

Yesterday

  • Job
    Full-time
    Mid Level
  • Customer Relations
    Marketing
  • Dubai
  • Quick Apply

AI generated summary

  • You need 3+ years in event planning, strong English (Arabic a plus), marketing exposure, problem-solving skills, and the ability to multitask under pressure. Experience in professional services is preferred.
  • You will coordinate events, manage budgets, liaise with vendors, ensure brand alignment, assist with logistics and communication, and maintain event calendars for successful execution.

Requirements

  • Fluency in spoken and written English
  • Proficiency in Arabic is an advantage
  • A minimum of 3 years experience in event planning and delivery
  • Some exposure to marketing, communications and/or PR fields
  • Experience in the Professional Services Industry is an advantage
  • Knowledge of event management activities
  • Experience of working at in-person events
  • Experience in delivering virtual events / using virtual event platforms is beneficial
  • Strong communication skills
  • Organised and the ability to multitask at a fast pace
  • Problem solving skills
  • Ability to build key relationships internally and externally
  • Ability to work under pressure and within tight timeframes
  • Excellent time management and project management skills

Responsibilities

  • Assist the Event Manager by working with multiple teams across the firm and across the region to plan and deliver events
  • Assist in conducting pre-event and onsite communication in conjunction with the Events Manager
  • Contribute to the delivery of high level events that are in keeping with the firm’s brand and strategy
  • Deliver to a professional and high standard for Leadership Team events
  • Ensure event budgets are managed
  • Work with the Finance team to manage the LPO and payment process for large scale events in a timely manner
  • Negotiate with vendors to look for cost efficient solutions for services related to events
  • Work in line with event goals, objectives and specific implementation plans that promote the firm, defined by the Event Manager and led in conjunction with the PR, Communications, Marketing and Business Development teams
  • Work closely with the Design and Branding teams to ensure brand integrity and alignment for events
  • Work with the PR & Communications Teams to ensure alignment with communications and media strategy for events
  • Connect and communicate with all relevant teams to ensure event deliverables and milestones are met eg. R&Q, Business Resilience, Security, PR, Comms, Procurement, IT, Finance, Travel etc.
  • Work with internal teams (Design, EmTech etc) and outside vendors to introduce and develop new tools for events as required
  • Prepare event briefs for internal teams and support teams, and ensure everyone understands their role within the event
  • Liaise with internal and external speakers, preparing and sharing speaker briefs, and ensuring a professional experience is provided
  • Maintain and develop the Events calendar and update the team accordingly on team calls
  • Work closely with the design team when creating artwork for the large scale events
  • Assist with the development of all event materials to deliver a high quality event and provide suggestions for new quirky ideas at events
  • Manage event logistics onsite and assist the Event Manager with all event enquiries and requests
  • Work with the Procurement team when developing relationships with vendors eg. AV companies, venues, branding companies etc
  • Ensure the Clients & Markets storage cupboard is kept stocked and tidy, and manage requests for cupboard access
  • Manage requests for event materials ie.banners, backdrops, giveaways etc
  • Organise and manage firm photo shoots
  • Source appropriate venues across the region aligned to event objectives
  • Develop a strong understanding of alternative venues for different event formatsKeep up to date with new hotel/venues opening regionally, setting up site visits and building relationships
  • Produce lessons learnt documents post-event and ensure changes are incorporated into future events
  • Act as a key resource to other functional areas of the business, building cross-functional relationship; this is key to the smooth and successful delivery of firm events

FAQs

What are the primary responsibilities of the Events Coordinator role?

The primary responsibilities include planning, coordinating, and executing in-person and virtual events, managing event budgets, liaising with various internal teams, ensuring brand integrity, and overseeing event logistics and communications.

What level of experience is required for this position?

A minimum of 3 years of experience in event planning and delivery is required.

Is proficiency in any languages preferred for this role?

Fluency in spoken and written English is required, and proficiency in Arabic is considered an advantage.

Do I need a specific educational background to apply for this role?

The job does not specify required degrees or fields of study, but relevant educational experience in event management or related fields may be beneficial.

Will I be responsible for managing event budgets?

Yes, part of the role involves ensuring that event budgets are managed effectively.

What communication skills are essential for this position?

Strong communication skills are essential, as the role involves liaising with internal teams, external speakers, and vendors.

Is there a focus on virtual events in this role?

Yes, experience in delivering virtual events and using virtual event platforms is beneficial for this position.

What internal teams will I be collaborating with?

You will work closely with teams such as PR, Communications, Marketing, Business Development, Design, and Finance among others.

Will I need to travel for this job?

The job description does not specify travel requirements, but sourcing appropriate venues across the region may involve some travel.

Are there opportunities for learning and growth in this role?

Yes, the position includes producing lessons learned documents post-event and acting as a key resource to support cross-functional relationships within the business.

Accounting
Industry
10,001+
Employees
1998
Founded Year

Mission & Purpose

PricewaterhouseCoopers (PwC) is one of the Big 4 accounting firms and a leading professional services organisation. PwC offers a broad range of services, including audit and assurance, tax consulting, advisory, and legal services. They work with clients across various industries, from multinational corporations to startups, providing insights, expertise, and solutions to help them address complex challenges and achieve their goals. PwC's ultimate mission is to build trust in society and solve important problems. They strive to enhance transparency, integrity, and accountability in financial reporting, while also supporting sustainable business practices and societal advancement. PwC's purpose is to contribute to creating trust and value for their clients, people, and wider stakeholders, driving confidence and fostering innovation in a rapidly changing world.

Culture & Values

  • Act with integrity

    Speak up for what is right, especially when it feels difficult. Expect and deliver the highest quality outcomes. Make decisions and act as if our personal reputations were at stake.

  • Make a difference

    Stay informed and ask questions about the future of the world we live in. Create impact with our colleagues, our clients and society through our actions. Respond with agility to the ever changing environment in which we operate.

  • Care

    Make the effort to understand every individual and what matters to them. Recognise the value that each person contributes. Support others to grow and work in the ways that bring out their best.

  • Work together

    Collaborate and share relationships, ideas and knowledge beyond boundaries. Seek and integrate a diverse range of perspectives, people and ideas. Give and ask for feedback to improve ourselves and others.

  • Reimagine the possible

    Dare to challenge the status quo and try new things. Innovate, test and learn from failure. Have an open mind to the possibilities in every idea.