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Events Executive

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Haymarket Media Group

6d ago

  • Job
    Full-time
    Entry & Junior Level
  • Marketing
  • London

AI generated summary

  • You need 2 A Levels (C or above), great time management, resilience, teamwork skills, attention to detail, and some event experience. Proficiency in Mac/PC is essential.
  • You will manage event projects, budgets, timelines, and logistics, liaise with stakeholders, process entries, coordinate judging, and support marketing activities.

Requirements

  • A degree is not necessary but you will have attained at least 2 A Levels (or equivalent) at Grades C or above. Common sense and a can do attitude is more important than a degree.
  • Good time management, punctuality and organisational skills are critical.
  • Candidates must be able to work in a highly pressurised environment and to tight deadlines.
  • The successful candidate will be a self-starter and resilient.
  • Attention to detail is very important.
  • Candidates should be able to keep accurate minutes of meetings.
  • Experience of working effectively within a team is essential.
  • Haymarket Events largely uses MAC computers, with Word, Excel and Evessio software, but candidates should have the ability to use a Mac or PC.
  • Some experience of events is necessary, but it doesn't need to be in a professional capacity. An interest in working in Events is essential.

Responsibilities

  • In this role you'll be responsible for the end-to-end project management of 3-4 events as well as providing administrative support to your line manager and the wider events team.
  • This is a varied role that includes elements such as budget management, timeline management, design, marketing and administration. You will also act as the primary liaison with internal editorial and commercial teams, as well as key external contacts such as venues, suppliers, entrants, and sponsors.
  • This role will allow you to build on basic events experience and develop valuable skills by managing smaller, less complex events and supporting on larger-scale projects.
  • Produce and maintain a timeline / event project plan for each event ensuring that the event runs to schedule and deadlines are met.
  • Manage the operational delivery of events and incorporate sustainability initiatives in planning and delivery.
  • Ensure that all information is available for the editorial team and website in a timely fashion to meet any deadlines for the reveal of the awards shortlist and the winners of the events.
  • Ensure that all Health & Safety, Risk Assessment and all other relevant information for the event is delivered in a timely and correct process (e.g. dietary requirements for the event / judging day to the venue).
  • Manage the budget for your events (income and expenditure).
  • Accurately process revenues from entries, table bookings and delegates (if applicable) and reconcile all revenues with the event management system and management accounts.
  • Schedule and run regular meetings for each project with all relevant stakeholders in the project (including editorial, commercial, marketing, content and senior brand representatives).
  • Responsible for managing the online booking process for each event on our entry system (Evessio).
  • Resolve any queries arising from bookings both with the relevant client and the relevant accounts team internally.
  • Be the point of contact for event sponsors, judges or speakers regarding their involvement in any project.
  • Process all entries, building a database of entrants using Evessio software, compiling a master set of all entries and judging folders containing edited sets of entries.
  • Coordinate, plan and oversee the judging of awards events from facilities and catering, to the judging.
  • Send out certificates, trophies and event survey questionnaires, to be received the day after one of your events.
  • Provide office backup for an events manager running an event (i.e. cover their phone, take messages, collate all messages, and liaise with the events manager at the venue).
  • Brief in to the Events Marketing Team and support them with activity as needed.

FAQs

What is the primary responsibility of the Events Executive?

The primary responsibility of the Events Executive is the end-to-end project management of 3-4 events, along with providing administrative support to the line manager and wider events team.

Is a degree required for this position?

No, a degree is not necessary; however, candidates should have at least 2 A Levels (or equivalent) at Grades C or above.

What experience is necessary for this role?

Some experience in events is necessary, but it does not need to be in a professional capacity. An interest in working in Events is essential.

What types of skills are critical for this position?

Good time management, organisational skills, the ability to work under pressure, resilience, and attention to detail are critical for success in this role.

What software will I be expected to use?

Candidates should be comfortable using MAC computers and will be expected to use Word, Excel, and Evessio software.

How are finances managed for the events?

The Events Executive is responsible for managing the budget for their events, including income and expenditure, and ensuring all revenues are accurately processed and reconciled.

Will there be opportunities for professional development?

Yes, this role allows you to build on basic events experience and develop valuable skills by managing smaller, less complex events and supporting on larger-scale projects.

What are the working hours for this position?

The working hours are flexible, with core hours from 10 AM to 3 PM, allowing employees to adapt their work schedule to personal commitments.

Are there any benefits offered to employees?

Yes, benefits include 25 days of holiday per year (increasing with service), a generous pension scheme, health cash plans, and the option to work from anywhere in the world for up to 3 weeks a year.

How does Haymarket Media Group approach sustainability?

Haymarket Media Group aligns its sustainability goals with the United Nations Sustainable Development Goals and is committed to social and environmental responsibility in its operations.

Does Haymarket offer any support for employees with disabilities?

Yes, Haymarket is a Disability Confident employer and offers guaranteed interviews to all disabled applicants who meet the minimum criteria for the position.

What kind of team dynamics can I expect?

Candidates should be able to work effectively within a team, as collaboration with various internal teams and external contacts is a key component of the role.

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Haymarket Media Group

Haymarket is a successful international specialist media company with over 60 market-leading brands.

Technology
Industry
1001-5000
Employees
1957
Founded Year

Mission & Purpose

Haymarket is a successful international specialist media company. We have over 60 market-leading brands in the consumer and B2B markets across the UK, US, Asia, India and Germany, connecting people and communities across digital, print, festivals, awards, conferences, and exhibitions. As a global business operating in diverse markets, we are inherently multicultural and we are committed to attracting, developing and retaining talent who reflect the communities we serve. We equally recognise our broader responsibility to society as a whole and use our power and influence to drive diversity, equity and inclusion within our markets.