Logo of Huzzle

Home

Matches

Explore

Manage

Exec/Admin Assistant

image

American Express

8d ago

  • Job
    Full-time
    Mid & Senior Level
  • Software Engineering
    People, HR & Administration
  • Sunrise

AI generated summary

  • You need executive assistant experience in a global firm, strong MS Office skills, excellent communication, and prioritization abilities, with integrity and discretion in a fast-paced environment.
  • You will manage calendars, coordinate meetings, arrange travel, track expenses, assist with recruitment, prepare presentations, and handle various administrative tasks as needed.

Requirements

  • Experience in an executive assistant capacity in a fast-paced environment for large global companies
  • Able to anticipate well, ask the right questions before problems arise and escalate matters accordingly
  • Highly proficient technical skills (Microsoft Outlook, Excel, Word, Power Point)
  • Highest degree of integrity, professionalism, diplomacy, and discretion required
  • Capable of handling multiple tasks efficiently and meet tight deadlines
  • Must demonstrate good judgment and decision-making capabilities
  • Must be a resourceful and independent thinker
  • Must be a self-starter with excellent prioritization skills
  • Excellent verbal and written communication skills
  • Highly developed organizational and time management skills with careful attention to detail
  • Ability to prioritize and manage multiple tasks simultaneously
  • Proficiency in Microsoft outlook and Microsoft Office, including Word, Excel and PowerPoint. Strong working knowledge of virtual meeting tools and platforms preferred

Responsibilities

  • Proactively manage calendar appointments in multiple time zones.
  • Accommodating to last minute changes and urgent business needs as required.
  • Set the approach for how the VPs spend their time and proactively manage calendar based on this strategy, top priorities and when they will be in office.
  • Actively flag and problem solve constraints such as determining delegates when attendees are unable to attend and ensuring read-ahead materials are provided when required.
  • Coordinate and perform monthly activities to include, but not limited to, consolidating organization charts, distribution lists and compiling information i.e., mid & year end feedback.
  • Manage the team calendar and ensure it is both up to date and accessible
  • Provide detailed itineraries of trips, including hotel arrangements, transfers, meetings scheduled, contact details, addresses etc.
  • Arrange and manage meetings, including scheduling of conference rooms, coordinating food, logistics, etc.
  • Assist in tracking team expenditure and monitor T&E and budget.
  • Assisting with recruitment for the team as needed which includes scheduling of interviews and associated tasks.
  • Assist in preparing select PowerPoint presentations
  • Perform other related projects and duties as requested.

FAQs

What is the primary responsibility of the Exec/Admin Assistant at American Express?

The primary responsibility includes managing the calendar appointments of VPs, coordinating meetings, and handling multiple administrative tasks to support the team's efficiency.

What skills are required for this position?

Required skills include proficiency in Microsoft Office applications, exceptional organizational and time management abilities, excellent verbal and written communication skills, and the capacity to manage multiple tasks efficiently.

What kind of work environment can I expect?

You can expect a supportive, inclusive work environment that values your input and fosters professional growth, as you work alongside talented colleagues in a diverse team.

Are benefits provided for this role?

Yes, benefits include competitive salaries, bonus incentives, comprehensive medical coverage, retirement savings plan matching, and paid parental leave, among others.

Is there an opportunity for career development in this position?

Yes, American Express provides career development and training opportunities to help employees grow and advance in their careers.

What do I need to manage in addition to calendar appointments?

In addition to managing calendar appointments, you will need to coordinate meetings, track team expenditure, assist with recruitment, and prepare presentations as necessary.

How does American Express support work-life balance?

American Express supports work-life balance through flexible working models, offering hybrid, onsite, or virtual arrangements based on the role and business needs.

Is there a specific educational background required for this job?

While the job description does not specify an educational background, experience as an executive assistant in a fast-paced environment is essential.

What can I expect regarding salary for this position?

The salary range for this position is $24.05 to $48.10 per hour, plus bonus and benefits, depending on location, experience, and other job-related factors.

Does the company provide any mental health support?

Yes, American Express offers free and confidential counseling support through the Healthy Minds program, which is part of their commitment to holistic well-being.

American Express

Finance
Industry
10,001+
Employees
1850
Founded Year

Mission & Purpose

At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly striving to uphold our powerful backing promise to our customers and each other every day. These beliefs have been our North Star for 170 years as our business transformed – from helping evacuate travelers during World Wars, to ensuring the safety of our customers’ funds during the Great Depression in the U.S., to creating the Shop Small® movement to help small businesses recover from the Financial Crisis, to providing aid to communities impacted by many natural disasters and so much more. For generations, the key to our success has been the determination and resilience of our American Express colleagues. Now, as a globally integrated payments company, we work together to provide customers with access to products, insights and world-class experiences that enrich lives and build business success. Join us and let’s lead the way together.

Culture & Values

  • We Back Our Customers

    Relationships are at the heart of our business. We strive to be essential to our customers by delivering exceptional products, services and experiences every day – and promise to have their backs in everything we do.

  • We Make It Great

    We deliver an unparalleled standard of excellence in everything we do, staying focused on the biggest opportunities to be meaningful to our customers. From our innovative products to our world-class customer service, our customers expect the best—and our teams are proud to deliver it.

  • We Do What’s Right

    Customers choose us because they trust our brand and people. We earn that trust by ensuring everything we do is reliable, consistent, and with the highest level of integrity.

  • We Respect People

    We trust and respect one another for who we are and what we contribute. We are accountable to one another and empower every voice through open, courageous dialogue so others feel heard.

  • We Embrace Diversity

    We see diversity of people and experiences as fuel for the creativity and innovation we need to be and deliver our best.

  • We Stand for Inclusion

    We all have biases. However, we do not tolerate bias that excludes or minimizes anyone – all people belong. We’re committed to ensuring that we have a welcoming and inclusive culture where everyone’s voice matters and where people of all races, ethnicities, genders, gender identities, sexual orientations, ages, religions, disabilities and viewpoints can thrive.

  • We Win As a Team

    We view each other as colleagues—part of the same team, striving to deliver the brand promise to our customers and each other every day. Individual performance is essential and valued, but never at the expense of the team.

  • We Support Our Communities

    We respect our communities and are committed to working together so they can thrive and make a meaningful difference in the world.