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Executive Administration

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Arcadis

12d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy

AI generated summary

  • You must be proficient in Microsoft programs, possess excellent English skills, have admin experience, manage confidential info, and be a proactive team player with a degree.
  • You will manage schedules, prepare meeting materials, handle travel and expenses, organize documents, support projects, and foster relationships while ensuring efficient office operations.

Requirements

  • Highly proficient in all Microsoft programs including MS Word, PowerPoint, Excel, Outlook and Adobe Acrobat
  • Excellent business English both written and oral
  • Knowledge of SharePoint, Microsoft Teams, Visio, InDesign, Basics of PowerBI, Microsoft Sway, would be an added advantage
  • Ability to handle multiple confidential/private information
  • In depth experience working in an administrative support role
  • Professional and proactive approach
  • Team player
  • Graduation degree

Responsibilities

  • Provide comprehensive administrative support to assigned leaders, including scheduling appointments, managing email and mail correspondence, and organizing files.
  • Preparing materials for meetings, including presentations, reports, and agendas, noting minutes of the meeting and tracking the progress on actions.
  • Assist with the preparation of presentations and reports, emailers, including formatting, chart creation, and data analysis in Excel as per company standards.
  • Handle travel arrangements, including flight and hotel bookings, venue bookings, Group events, car hire, train bookings etc.
  • Expense reporting as per company policy and tracking the progress.
  • Utilize SharePoint sites to manage and organize documents and information.
  • Work with the senior leaders to support initiatives and projects to track progress and ensure timely completion.
  • Ordering business cards and company merchandise.
  • Raise purchase orders and manage the approval process.
  • Respond to and resolve enquiries and problems, judging when to pass complex queries on to or involve others.
  • Liaise with and build strong working relationships with colleagues across the wider business.
  • Provide feedback and recommendations for improvement of processes and systems.
  • Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies.
  • Complete any other assigned tasks as directed.
  • Support other departments and team members, as and when required.

FAQs

What is the primary responsibility of the Executive Administration role at Arcadis?

The primary responsibility of the Executive Administration role is to provide comprehensive administrative support to assigned leaders, including scheduling appointments, managing correspondence, preparing meeting materials, and organizing files.

Is travel required for this position?

Yes, some travel is required, and candidates should be willing to travel and stay away mid-week based on client and project needs.

What specific software skills are required for this role?

Highly proficiency in Microsoft programs such as MS Word, PowerPoint, Excel, Outlook, and Adobe Acrobat is required. Knowledge of SharePoint, Microsoft Teams, Visio, InDesign, and basic PowerBI is an added advantage.

What educational qualifications are necessary for this position?

A graduation degree is required for the Executive Administration position.

How does Arcadis prioritize employee development?

Arcadis promotes a skills-based approach allowing employees to harness their unique experience and expertise to carve out their career path, ensuring meaningful work and impactful contributions.

What qualities is Arcadis looking for in candidates for this role?

Arcadis seeks candidates who are professional, proactive, team players, and have the ability to handle multiple confidential or private information.

How does Arcadis address equality, diversity, inclusion, and belonging in the workplace?

Arcadis is committed to being an equal opportunity employer and aims to provide a great place to work for all individuals, encouraging applications from women, minorities, and people with disabilities, while maintaining a policy of non-discrimination in employment.

What types of tasks will the Executive Administration role involve?

Tasks may include preparing presentations and reports, handling travel arrangements, expense reporting, managing documents on SharePoint, liaising with colleagues, and supporting various initiatives and projects.

Arcadis

Engineering & Construction
Industry
10,001+
Employees

Mission & Purpose

Arcadis is the world’s leading company delivering sustainable design, engineering, digital and consultancy solutions for natural and built assets. We are more than 36,000 architects, data analysts, designers, engineers, project planners, water management and sustainability experts, all driven by our passion for improving quality of life. We exist to find solutions to today’s most pressing challenges, from the impact of climate change to increasing urbanization and digital transformation – all with the goal of improving quality of life for people around the world. You can see this in the work we do for our clients, the opportunities we create for our people, and in our efforts to enhance the communities in which we live and work. We bring together world-class resources and the latest innovative technologies to help define the cities and experiences of tomorrow.