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Executive Administrative Assistant

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Phoenix

AI generated summary

  • You need an Associate Degree or equivalent, 2+ years of admin support, strong communication and relationship-building skills, tech-savvy, organized, and able to manage pressure and multiple priorities.
  • You will schedule meetings, process expense reports, assist with payroll, coordinate hiring events, arrange travel, support onboarding, manage team admin tasks, and track leadership updates.

Requirements

  • Associate Degree or equivalent experience in business administration or related field. 2 + years of varied experience providing administrative support.
  • Ability to manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information.
  • Excellent communication skills, both written and oral
  • Strong relationship-building and collaborating skills across multiple leadership levels.
  • Highly organized and solution-oriented individual with the ability to handle multiple tasks concurrently is a must.
  • Proficiency and quick adoption to technology and tools (virtual meetings, travel and expense management, purchasing capabilities, etc.)
  • Tactful and discrete with a mature and professional attitude to work.
  • Team player who is dependable, enthusiastic, and has a positive attitude.
  • Ability to remain calm under pressure, and effectively manage change upon short notice.
  • Ability to respond to requests quickly and execute tasks accurately.
  • Ability to think end to end around assigned projects and responsibilities.
  • Ability to work under pressure, to tight deadlines and with strong attention to detail and timely follow-up.
  • Experience working in an IT Operations or Technology Support team.
  • Experience working in a global organization.

Responsibilities

  • Scheduling meetings with senior executives and strategic partners both internally and externally
  • Preparing, reviewing, and processing expense reports, in line with company T&E policy
  • Assisting with timekeeping and payroll duties and organization charts
  • Supporting the scheduling and coordination of hiring/recruiting and team events
  • Scheduling domestic and international travel as appropriate
  • Supporting team administration including on boarding for new hires, updating distribution lists, setting up group-wide team meetings, managing ticketing requests, coordinating team real estate
  • Support coordination of special projects
  • Track and consolidate weekly updates from leadership team

FAQs

What is the main responsibility of the Executive Administrative Assistant role?

The main responsibility is to provide administrative support for the Vice President of the U.S. Mission Control organization, including scheduling meetings, processing expense reports, and managing travel arrangements.

What qualifications are required for this position?

An Associate Degree or equivalent experience in business administration or a related field is required, along with 2+ years of varied experience providing administrative support.

Are there opportunities for professional development?

Yes, American Express offers dedicated time for professional development and training opportunities.

What kind of environment will I be working in?

You will work in a dynamic, high-paced environment that fosters collaboration across a wide range of business partners.

What kind of benefits does American Express offer?

American Express offers competitive base salaries, bonus incentives, comprehensive insurance benefits, parental leave, retirement savings plan matching, and access to wellness centers, among other benefits.

Is experience in IT Operations or Technology Support preferred for this role?

Yes, experience working in an IT Operations or Technology Support team is preferred for this position.

How does American Express promote a culture of diversity and inclusion?

American Express is committed to backing its customers, colleagues, and communities, ensuring everyone feels seen, heard, and like they belong.

What skills are essential for succeeding in this role?

Essential skills include strong communication, relationship-building, organizational abilities, discretion with sensitive information, and the ability to manage multiple priorities effectively.

What is the salary range for this job?

The salary range is $24.05 to $48.10 per hour, plus bonus and benefits.

Do we support parental leave?

Yes, we offer 20+ weeks of paid parental leave for all parents, regardless of gender, for pregnancy, adoption, or surrogacy.

Finance
Industry
10,001+
Employees
1850
Founded Year

Mission & Purpose

At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly striving to uphold our powerful backing promise to our customers and each other every day. These beliefs have been our North Star for 170 years as our business transformed – from helping evacuate travelers during World Wars, to ensuring the safety of our customers’ funds during the Great Depression in the U.S., to creating the Shop Small® movement to help small businesses recover from the Financial Crisis, to providing aid to communities impacted by many natural disasters and so much more. For generations, the key to our success has been the determination and resilience of our American Express colleagues. Now, as a globally integrated payments company, we work together to provide customers with access to products, insights and world-class experiences that enrich lives and build business success. Join us and let’s lead the way together.

Culture & Values

  • We Back Our Customers

    Relationships are at the heart of our business. We strive to be essential to our customers by delivering exceptional products, services and experiences every day – and promise to have their backs in everything we do.

  • We Make It Great

    We deliver an unparalleled standard of excellence in everything we do, staying focused on the biggest opportunities to be meaningful to our customers. From our innovative products to our world-class customer service, our customers expect the best—and our teams are proud to deliver it.

  • We Do What’s Right

    Customers choose us because they trust our brand and people. We earn that trust by ensuring everything we do is reliable, consistent, and with the highest level of integrity.

  • We Respect People

    We trust and respect one another for who we are and what we contribute. We are accountable to one another and empower every voice through open, courageous dialogue so others feel heard.

  • We Embrace Diversity

    We see diversity of people and experiences as fuel for the creativity and innovation we need to be and deliver our best.

  • We Stand for Inclusion

    We all have biases. However, we do not tolerate bias that excludes or minimizes anyone – all people belong. We’re committed to ensuring that we have a welcoming and inclusive culture where everyone’s voice matters and where people of all races, ethnicities, genders, gender identities, sexual orientations, ages, religions, disabilities and viewpoints can thrive.

  • We Win As a Team

    We view each other as colleagues—part of the same team, striving to deliver the brand promise to our customers and each other every day. Individual performance is essential and valued, but never at the expense of the team.

  • We Support Our Communities

    We respect our communities and are committed to working together so they can thrive and make a meaningful difference in the world.