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Executive Administrative Assistant

  • Job
    Full-time
    Senior Level
  • Legal
    People, HR & Administration
  • New York

AI generated summary

  • You need 8+ years as an Executive Assistant, strong multi-tasking and decision-making skills, proficiency in Microsoft Office, and the ability to maintain confidentiality and work flexible hours.
  • You will manage the EVP/SVP's calendar, handle communications, coordinate travel, prepare reports, liaise with management, oversee office functions, and assist with special projects.

Requirements

  • Minimum of 8 years’ experience as an Executive Assistant /Administrative Assistant to a C-Suite Level Executive.
  • Able to always maintain confidentiality and professionalism.
  • Well-organized and detail-oriented with the ability to multi-task with a track record as a strategic thinker capable of foreseeing impact of simultaneous projects.
  • Strong judgment, decision making, time management, and prioritizing skills. Must be energetic, positive, and resourceful.
  • Highly proficient in Microsoft Outlook, Excel, Word and PowerPoint.
  • Ability to work multi-task effectively, independently, and proactively; demonstrates initiative, accuracy and thoroughness; monitors own work to ensure quality.
  • Ability to work a flexible schedule inclusive of days, nights, weekends and holidays.

Responsibilities

  • Answer and screen EVP/SVP’s telephone calls and visitors. Tactfully handle inquiries and/or refers to appropriate party. Review and answer mail and inquiries on own initiative and determines if EVP/SVP’s action is required. Refer routine matters to appropriate person for action and follows up to ensure completion.
  • Schedule and maintain EVP/SVP’s calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements. Anticipates and prepares meeting materials, as needed by EVP/SVP.
  • Coordinate SVP’s travel, hotels, and ticketing for special events.
  • Independently gather, compile, and analyze information from multiple sources; prepares a variety of detailed memos, reports, or itineraries. Compose routine and non-routine correspondence, memoranda, reports, etc, which are generally confidential in nature. Uses various PC software (Microsoft Office, Excel, Power Point, Outlook) to produce high quality documents.
  • Act as liaison between EVP/SVP and MSG’s senior management relating to executive issues.
  • Act as liaison between the EVP/SVP and direct reports, as well as internal and external contacts. Coordinate activities, conduct research and ensure that requests are carried out. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office, which often cannot be brought to the attention of the SVP.
  • Coordinate all paperwork necessary for the EVP/SVP to approve. This includes, but is not limited to, Legal documents, expense reports, personnel requisitions, vacation reports, performance appraisals, etc. Follows up with other departments to ensure that requests are carried out and activities are coordinated.
  • Ensure that office equipment works properly. Coordinate repair requests with other department staff, facilities and/or outside vendors. Maintain records on all repairs and orders.
  • Manage the coordination and tracking of all internal department Ticket Requests.
  • Assist and manage the completion of special projects as requested by the EVP/SVP. May provide leadership to other department administrative staff.

FAQs

What is the salary range for the Executive Administrative Assistant position?

The salary range for the Executive Administrative Assistant position is $95,000 to $160,000 USD.

What qualifications do I need to apply for this position?

To apply for this position, you need a minimum of 8 years of experience as an Executive Assistant or Administrative Assistant to a C-Suite level executive.

Is previous experience in the entertainment industry required?

Previous experience in the entertainment industry is not explicitly required, but familiarity with a fast-paced environment may be beneficial.

What software skills are necessary for this role?

Candidates should be highly proficient in Microsoft Outlook, Excel, Word, and PowerPoint.

Are there special scheduling requirements for this position?

Yes, the role requires the ability to work a flexible schedule, which may include days, nights, weekends, and holidays.

Will the Executive Administrative Assistant manage travel arrangements?

Yes, the Executive Administrative Assistant will coordinate travel, hotels, and ticketing for special events for the SVP.

Is confidentiality important for this role?

Yes, maintaining confidentiality and professionalism is essential for this position.

What types of projects will the Executive Administrative Assistant manage?

The Executive Administrative Assistant will handle complicated special projects, such as designing and preparing presentations, as well as coordinating complex meetings and travel.

Will I be working independently or as part of a team?

You will be expected to work independently to manage tasks but will also act as a liaison between the EVP/SVP and various contacts, integrating work with other team members as needed.

Are opportunities for career growth available within the company?

Yes, MSG offers a robust set of tools and resources to help employees understand their interests and skills, promoting growth and longevity in their careers.

Entertainment & Media
Industry
5001-10,000
Employees

Mission & Purpose

MSG Entertainment is a world leader in live entertainment, comprised of world-renowned venues and marquee brands. Utilizing our powerful assets and expertise, we produce, present, or host a variety of entertainment and sports events, delivering unforgettable experiences for millions of fans each year. Across our venues and brands, MSG Entertainment sets the standard for excellence and innovation while forging deep connections with diverse and passionate audiences. Our Company includes our portfolio of iconic venues: New York’s Madison Square Garden, The Theater at Madison Square Garden, Radio City Music Hall, and Beacon Theatre; and The Chicago Theatre – each a prominent destination for unforgettable experiences and events. With flexible seating capacities and configurations that range from 2,800 to 21,000, our venues enable us to showcase a broad array of compelling sporting events, concerts, family shows, and special events that cover a wide spectrum of genres. This includes at Madison Square Garden, known as “The World’s Most Famous Arena,” which serves as home to the New York Knicks and New York Rangers – two of the most recognized franchises in professional sports – and perennially hosts the biggest names in music and entertainment. MSG Entertainment also features the wholly-owned original production, the Christmas Spectacular Starring the Radio City Rockettes, which has been a holiday tradition for generations of fans at Radio City Music Hall since 1933. The show’s enduring popularity is driven by the world-famous Radio City Rockettes, the longest-running precision dance company in America.