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Executive Administrative Assistant / Protocol Lead

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Lockheed Martin

Aug 22

Applications are closed

  • Job
    Full-time
    Mid Level
  • Consulting
    People, HR & Administration
  • Arlington

Requirements

  • 3+ years of demonstrated extensive experience providing executive administrative assistant support to VP level clients
  • Strong written and verbal communication skills
  • Demonstrated proficiency in preparing reports, documents and presentations for executives
  • Sound decision making and prioritization ability, with ability to problem solve complex issues
  • Ability to work independently and collaborate in a dynamic, changing environment
  • Excellent organizational skills and attention to detail
  • Excellent calendar management skills including the ability to coordinate complex executive meetings
  • Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Teams; LM Travel and Expense Reporting system
  • Discretion while handling sensitive information with the ability to maintain confidentiality
  • Demonstrated ability to act with diplomacy and professionalism with customers, colleagues, and leaders
  • Ability to handle a variety of assignments at one time and complete assignments accurately and on time
  • Ability to travel when required
  • Knowledge of Lockheed Martin's BAs, functions, procedures, and operations
  • Demonstrated ability to support team in protocol, procedures and support benefitting senior internal and external governmental stakeholders
  • Working knowledge of Lockheed Martin policies and procedures
  • Cultural sensitivity and experience working with international customers and/or embassies

Responsibilities

  • Manage complex calendar engagements with an understanding of which activities are most important for the appropriate allocation of the Vice President's time
  • Prepare and reconcile expense reports and coordinate arrangements and travel plans for domestic and international travel
  • Handle sensitive information with the highest level of confidentiality
  • Work independently, exercise considerable discretion, tact, and independent judgment, and be forward thinking in managing activities for the Vice President
  • Help plan and execute customer visits and meetings, company events, conferences, and meetings, ensuring all logistics are well coordinated and adhere to protocol standards
  • Manage protocol elements associated with meetings, including with international customers, diplomats, and embassy personnel
  • Exhibit professional interface with colleagues, employees, leaders, and customers
  • Manage the logistical requirements for senior leaders visiting the LM sites
  • Demonstrate initiative, discretion, and tact in managing email, telephone calls, and other requests
  • Assure administrative detail on all projects: update and status delegated tasks to ensure progress to deadlines
  • Multitask effectively to handle various administrative tasks and ad-hoc projects as required
  • Must be able to provide full-time in-person support in our Crystal City, Arlington, VA location as needed.

FAQs

What is the job title for this position?

The job title is Executive Administrative Assistant / Protocol Lead.

Where is the job located?

The job is located in Crystal City, Arlington, VA.

What are the primary responsibilities of the Executive Administrative Assistant?

The primary responsibilities include managing complex calendars, preparing expense reports, coordinating travel plans, handling sensitive information, planning and executing meetings and events, and managing protocol elements for international engagements.

What qualifications are required for this role?

Candidates must have 3+ years of experience providing executive administrative support to VP level clients, strong communication skills, organizational skills, proficiency in Microsoft Office, and the ability to handle sensitive information with discretion.

Is previous experience with Lockheed Martin's functions and policies necessary?

While it is desirable, knowledge of Lockheed Martin's business areas, functions, procedures, and operations is listed as a desired skill, not a strict requirement.

What kind of work schedule is offered for this position?

The work schedule is a 4x10 hour day format, meaning four 10-hour days with three days off per week.

Is there an opportunity for career growth within the organization?

Yes, Lockheed Martin offers diverse career opportunities designed to propel, develop, and boost agility for its employees.

Are there any specific skills that would be advantageous for this position?

Yes, cultural sensitivity and experience working with international customers or embassies, as well as the ability to support protocol for governmental stakeholders, would be advantageous.

Do we support remote work?

No, this position requires full-time in-person support and is performed onsite at a designated Lockheed Martin facility.

What is the application window for this job?

The application window will close in 90 days, and applicants are encouraged to apply within 5 - 30 days of the requisition posting date for optimal consideration.

What commitment does Lockheed Martin have towards Diversity and Inclusion?

Lockheed Martin is committed to fostering an inclusive environment that appreciates differences and unique thinking, as well as promoting diversity and inclusion across the company.

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Lockheed Martin

We specialize in defense tech, connecting customers with integrated solutions to ensure they stay ahead of ready.

Technology
Industry
1-10
Employees
1912
Founded Year

Mission & Purpose

We connect customers with integrated solutions & predictive technologies to ensure they stay ahead of emerging threats. Headquartered in Bethesda, Maryland, Lockheed Martin is a global security and aerospace company principally engaged in the research, design, development, manufacture, integration and sustainment of advanced technology systems, products and services.

Culture & Values

  • Do What's Right

    Being worthy of our customers’ trust is our top priority. We adhere to the highest ethical standards, abide by the laws of every country in which we do business, and strive to be responsible corporate citizens.

  • Respect Others

    It takes experience from all types of backgrounds to define what’s next. We embrace diversity and respect each other, our customers, our partners, and the suppliers we interact with.

  • Perform With Excellence

    The missions our customers rely on us to carry out are every bit as important to us as they are to them, and we approach every challenge determined to succeed.

Article & News

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