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Executive Administrative Assistant-Talent Acquisition

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Nationwide

11d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Columbus
  • Quick Apply

AI generated summary

  • You must have strong communication skills, proactive problem-solving, adaptability, attention to detail, time management, and interpersonal skills. Confidentiality, tech proficiency, and event coordination are essential.
  • You will manage calendars, coordinate travel, compile reports, screen communications, assist with office processes, monitor expenses, and support special projects as needed.

Requirements

  • Excellent Communication: Have strong verbal and written communication skills, making sure information is conveyed clearly and professionally to internal and external audiences.
  • Proactive Problem-Solving: They anticipate issues before they arise and find solutions quickly.
  • Adaptability: Able to handle changing priorities and unexpected challenges with ease.
  • Attention to Detail: Meticulously manage details, ensuring accuracy in all tasks.
  • Time Management: Prioritize tasks effectively to meet deadlines and keep operations on track, prioritize executive’s allocation of time according to priorities.
  • Interpersonal Skills: Build strong relationships with colleagues and clients, fostering a positive work environment.
  • Discretion and Confidentiality: Handle sensitive information with the utmost confidentiality and professionalism.
  • Technological Proficiency: Adept with office software and tools, data and enhancing productivity through technology.
  • Continuous Learning: Stay updated with industry trends and continuously seek to improve their skills.
  • Project Management: Adept in light project management, ensuring deadlines are met and projects are progressing smoothly.
  • Event Coordination: Help coordinate small events and catering, including logistics, vendor communication, and on-site support to ensure successful execution.
  • Education: High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.
  • License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
  • Experience: Typically, six or more years related administrative assistant experience. Nationwide experience is highly desirable.
  • Knowledge, Abilities and Skills: Knowledge of company policies and organizational structure. Understanding of office practices and procedures. Ability to make decisions and recommend solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates, and external contacts. Ability to proofread own work and work of others for content and format accuracy. Intermediate mathematical calculation skills. Ability to build effective business relationships.

Responsibilities

  • Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed.
  • Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.
  • Compiles information for reports and presentations.
  • Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
  • Provides assistance with office procedures or processes that help the team be more productive and efficient.
  • Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
  • Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
  • Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
  • May participate in special projects as assigned.
  • May perform other responsibilities as assigned.

FAQs

What is the job title for this position?

The job title is Executive Administrative Assistant-Talent Acquisition.

Where is this position located?

This position is based in Columbus and operates in a hybrid format.

What level of executives will I be supporting in this role?

You will be providing direct support to one Vice President and two Associate Vice Presidents.

What are the key responsibilities of the Executive Administrative Assistant?

Key responsibilities include managing calendars, coordinating travel plans, compiling information for reports, screening communications, monitoring departmental expenses, and assisting with office procedures.

What are the preferred qualifications for this role?

Preferred qualifications include six or more years of related administrative assistant experience, knowledge of company policies, and administrative professional certifications such as CAP or CWCA.

What skills are necessary for success in this role?

Necessary skills include excellent communication, proactive problem-solving, adaptability, attention to detail, time management, interpersonal skills, discretion, technological proficiency, and basic project management abilities.

Are there opportunities for professional development in this role?

Yes, continuous learning and staying updated with industry trends are encouraged, which can lead to professional development.

What benefits are offered to employees in this role?

Benefits include medical/dental/vision insurance, life insurance, short and long-term disability coverage, paid time off, a 401(k) with company match, a company-paid pension plan, and more.

Is this position eligible for overtime pay?

Yes, this position is eligible for overtime pay and is classified as non-exempt.

How does Nationwide value diversity and inclusion in the workplace?

Nationwide is committed to creating an inclusive culture where everyone feels challenged, appreciated, respected, and engaged, and prohibits discrimination and harassment based on any protected characteristic.

Nationwide

Helping protect families, businesses and futures

Finance
Industry
10,001+
Employees
1925
Founded Year

Mission & Purpose

Nationwide is a financial services company that offers a wide range of products, including insurance, banking, investments, and retirement solutions. Their ultimate mission is to help individuals, families, and businesses achieve financial security and peace of mind by providing reliable and comprehensive financial services. The purpose of Nationwide is to protect what matters most to their customers, offering tailored solutions and exceptional service to meet their unique needs. They aim to build long-term relationships with their clients, supporting them through every stage of life with trusted advice and financial products designed to safeguard their future.