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Executive Administrative Support III

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Daimler Truck North America

Aug 16

  • Job
    Full-time
    Mid Level
  • Portland
  • Quick Apply

AI generated summary

  • You need 3 years of relevant experience or an AA degree plus 1 year, strong communication skills, proficiency in MS Office and Adobe, teamwork ability, and knowledge of German.
  • You will manage calendars, emails, travel, and expenses; prepare presentations; organize meetings; handle confidential information; support team operations; and assist with budgeting and documentation.

Requirements

  • 3 years of relevant experience or AA degree + 1 year of relevant experience
  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite and Adobe programs
  • Must be able to work efficiently, courteously, and professionally within a team environment
  • Requires a broad understanding of skills, knowledge, and procedures of role
  • Uses broad perspective to problem solve and find new solutions to problems
  • Works independently with limited supervision
  • Acts as an informal resource for new colleagues with less experience and explain detailed and/or complicated information with team
  • Provides input, advice, and recommendations related to job field
  • A solid knowledge of DTNA’s current office programs
  • Knowledge of German language

Responsibilities

  • - Provide highly competent administrative support to GM Controlling - Trucks. Absolute confidentiality, integrity, and professionalism is a requirement.
  • - Finance is a fast-paced environment that requires the ability to multitask and confidently navigate priorities and duties; the applicant should display a high degree of flexibility as the daily routines are subject to unforeseen changes and challenges.
  • - Proactively manage executive’s calendar – arrange and coordinate meetings by identifying priority and content.
  • - Monitor and manage the executive’s email inbox, escalating, actioning, and filing correspondence by content and priority.
  • - In concert with support manager, plan meetings and events; select event facilities, coordinate catering, and technical equipment as needed.
  • - Prepare PowerPoint presentations for Finance Townhall, and other meetings as needed.
  • - Route incoming authorization requests (contracts / purchase requests) for internal review prior to obtaining SVP approval.
  • - Arrange domestic and international business travel, including air, hotel, and ground travel. Be mindful of visa requirements when applicable.
  • - Prepare and process expense reports, adhering to DTNA’s travel policy.
  • - Field and route incoming phone calls as appropriate.
  • - Meet, greet, and interact with internal and external visitors and partners; provide hospitality and administrative support as needed.
  • - Stays knowledgeable of company’s top customers and maintains contact information for key client relationships.
  • - Effectively handle sensitive, confidential, and proprietary information. Establish and maintain confidential files and records, releasing documents and other information requiring the use of discretion as to the nature of extent of distribution.
  • - Review operating practices and implement improvements where necessary.
  • - Act as point of contact and help enforce DTNA’s record retention policy in the GM Controlling - Trucks office.
  • - On-boarding and overall staff support. Maintain departmental distribution lists and department contact lists.
  • - File and retrieve documents as necessary.
  • - Create Purchase Requests, monitor, and track department Purchase Orders, submit invoices for payment; work with Controlling, vendors, and AP to resolve billing issues.
  • - Prepare and process various documentation and reports, including non-disclosure agreements.
  • - Manage office and business needs for supplies, materials, tools, IT equipment, and other resources.
  • - Perform research for special assignments and prepare PowerPoint or other audiovisual graphic presentations, data analysis, and reports and recommendations.
  • - Foster Customer Experience and One Team, Best Team mindset within area of operation.
  • - Drafts cost center budgets and provides cost center budget to actual updates.

FAQs

Do we support remote work?

Yes, we do remote work but in a hybrid format. The schedule is 4 days per week in-office and 1 day remote.

What is the location for this position?

The position is located in Portland, OR, US.

What is the salary range for this position?

The starting hourly pay range for this position is $26.92 - $34.38 USD, dependent on knowledge, skills, and experience.

What benefits are offered with this position?

Benefits include a 401k company contribution with a match up to 6%, paid vacation starting at 4 weeks, 13+ calendar holidays, 8 weeks paid parental leave, comprehensive healthcare plans, and more.

What are the primary responsibilities of the Executive Administrative Support III?

Responsibilities include managing the executive's calendar, arranging travel, preparing presentations, handling correspondence, and providing administrative support for meetings and events.

What qualifications are necessary for this role?

Candidates should have 3 years of relevant experience or an AA degree plus 1 year of relevant experience. Strong communication skills and proficiency in Microsoft Office Suite and Adobe programs are also required.

Is knowledge of the German language preferred?

Yes, knowledge of the German language is considered an exceptional qualification for this position.

Is relocation support provided for this position?

No, this position is not eligible for relocation support.

What type of work environment should I expect in this role?

The role operates in a fast-paced finance environment that requires multitasking, flexibility, and the ability to manage priorities effectively.

What is required for the final candidate of this position?

The final candidate must successfully complete a criminal background check and may be required to complete a pre-employment drug screen.

Are there any sponsorships available for this position?

No, this position is not open for Visa sponsorship or to existing Visa holders.

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Daimler Truck North America

As the world's first commercial vehicle manufacturer, we're leading the charge through technological innovation.

Manufacturing & Electronics
Industry
10,001+
Employees
1942
Founded Year

Mission & Purpose

Daimler Truck North America, a Daimler Truck AG company, is the largest heavy-duty truck manufacturer in North America and a leading producer of medium-duty trucks and specialized commercial vehicles. Headquartered in Portland, Oregon, Daimler Truck North America manufactures, sells and services several renowned commercial vehicle brands including Freightliner Trucks, Western Star Trucks, Thomas Built Buses, and Freightliner Custom Chassis. Through the company’s affiliates, Daimler Truck North America is also a leading provider of heavy-and medium-duty diesel engines and other components. The company’s strategic partners in the North American commercial vehicles market include Daimler Truck Financial, TravelCenters of America and Petro Truck Centers.