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Executive Assistan

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PwC

Oct 26, 2024

  • Job
    Full-time
    Senior Level
  • Customer Relations
    People, HR & Administration
  • Abu Dhabi
  • Quick Apply

AI generated summary

  • You must manage diaries, arrange meetings, screen calls, and maintain relationships while ensuring confidentiality, adherence to budgets, and supporting events and documentation needs.
  • You will manage executives' schedules, screen calls, organize meetings, maintain relationships, handle emails, assist with events, and ensure confidentiality while adhering to company policies.

Requirements

  • Adhere to budget
  • Extensive management of online diaries, book appointments and arrange meetings, updates as required
  • Ensure Executive/s get to meetings on time with appropriate documentation
  • Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not available
  • Handle and screen calls for Executive/s
  • Take and pass messages to Executive/s in a timely manner
  • Monitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary
  • Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
  • Assist other EAs during busy periods
  • Proactive planning for meetings and follow up actions (documents, papers needed…)
  • Organise local internal and external meetings, including organising catering, IT requirements etc
  • Meet and greet visitors
  • Proofread and finalize documents when required i.e. presentations, proposals, letters
  • Keeping Executive own contacts databases/business card storage up to date
  • Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
  • Comply with PwC policies and procedures in all aspects of the role
  • Build network of strong working relationships both internally and externally
  • Assist with the organisation of PwC events as needed including dinners and outside events
  • Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

Responsibilities

  • Adhere to budget
  • Extensive management of online diaries, book appointments and arrange meetings, updates as required
  • Ensure Executive/s get to meetings on time with appropriate documentation
  • Act as back up in managing other Executives’ and Principals’ diaries when their EAs are not available
  • Handle and screen calls for Executive/s
  • Take and pass messages to Executive/s in a timely manner
  • Monitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary
  • Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
  • Assist other EAs during busy periods
  • Proactive planning for meetings and follow up actions (documents, papers needed…)
  • Organise local internal and external meetings, including organising catering, IT requirements etc
  • Meet and greet visitors
  • Proofread and finalize documents when required i.e. presentations, proposals, letters
  • Keeping Executive own contacts databases/business card storage up to date
  • Exercise confidentiality, discretion and personal sensitivity in all aspects of the role
  • Comply with PwC policies and procedures in all aspects of the role
  • Build network of strong working relationships both internally and externally
  • Assist with the organisation of PwC events as needed including dinners and outside events
  • Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed

FAQs

What is the primary responsibility of the Executive Assistant role?

The primary responsibility of the Executive Assistant role is to provide administrative support to PwC employees, including managing diaries, coordinating meetings, arranging business travel, and handling communication.

What level of management is this position classified under?

This position is classified under the Senior Associate management level.

Are there any educational requirements for this position?

The job posting does not specify any particular degrees or fields of study required, but relevant qualifications and experience are typically expected.

Is travel required for this position?

No, this position requires 0% travel.

Are there opportunities for professional growth in this role?

Yes, the role includes opportunities for learning and growth, such as building strong working relationships and assisting with organizing PwC events.

Is this position eligible for work visa sponsorship?

Yes, this position is available for work visa sponsorship.

What kind of skills are required for the Executive Assistant position?

The job posting does not specify particular required skills, but candidates typically need strong organizational, communication, and administrative skills.

Will I need to manage financial aspects in this role?

Yes, one of the duties includes adhering to the budget.

How important is confidentiality in this role?

Confidentiality is very important, as the role involves exercising discretion and personal sensitivity in all aspects of the work.

Will I be responsible for managing the diaries of executives?

Yes, the position involves extensive management of online diaries for executives, including booking appointments and arranging meetings.

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PwC

Accounting
Industry
10,001+
Employees
1998
Founded Year

Mission & Purpose

PricewaterhouseCoopers (PwC) is one of the Big 4 accounting firms and a leading professional services organisation. PwC offers a broad range of services, including audit and assurance, tax consulting, advisory, and legal services. They work with clients across various industries, from multinational corporations to startups, providing insights, expertise, and solutions to help them address complex challenges and achieve their goals. PwC's ultimate mission is to build trust in society and solve important problems. They strive to enhance transparency, integrity, and accountability in financial reporting, while also supporting sustainable business practices and societal advancement. PwC's purpose is to contribute to creating trust and value for their clients, people, and wider stakeholders, driving confidence and fostering innovation in a rapidly changing world.

Culture & Values

  • Act with integrity

    Speak up for what is right, especially when it feels difficult. Expect and deliver the highest quality outcomes. Make decisions and act as if our personal reputations were at stake.

  • Make a difference

    Stay informed and ask questions about the future of the world we live in. Create impact with our colleagues, our clients and society through our actions. Respond with agility to the ever changing environment in which we operate.

  • Care

    Make the effort to understand every individual and what matters to them. Recognise the value that each person contributes. Support others to grow and work in the ways that bring out their best.

  • Work together

    Collaborate and share relationships, ideas and knowledge beyond boundaries. Seek and integrate a diverse range of perspectives, people and ideas. Give and ask for feedback to improve ourselves and others.

  • Reimagine the possible

    Dare to challenge the status quo and try new things. Innovate, test and learn from failure. Have an open mind to the possibilities in every idea.

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