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Executive Assistant

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Greenberg Traurig, LLP

2mo ago

  • Job
    Full-time
    Senior Level
  • New York, +1
  • Quick Apply

AI generated summary

  • You need 5+ years as an executive or administrative assistant, a bachelor's degree preferred, and proficiency in Microsoft Office and office technologies in a fast-paced environment.
  • You will manage calendars, travel, and communications, coordinate client relations, handle billing, and assist with documentation and business development tasks.

Requirements

  • Qualifications & Prior Experience:
  • The ideal candidate will have five or more years' experience as an administrative or executive assistant, in a professional administrative position in large or medium size organization.
  • Experience in a fast-paced, executive level work environment is highly desired.
  • Bachelor's degree or equivalent experience preferred.
  • Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies.

Responsibilities

  • - Manages and maintains busy calendar, email and telephone, and schedules appointments.
  • - Prepares and organizes complex travel arrangements.
  • - Maintains client files, updates contact lists.
  • - Document management and production, drafting letters and correspondence (including word processing, transcribing and proofreading).
  • - Conserves attorneys time by reading, researching and routing correspondence.
  • - Monitors, screens, and responds to and distributes incoming communication.
  • - Processes reimbursement expenses, heavy expenditure reporting and credit card reconciliation.
  • - Manages client billing and collections, time entry.
  • - Heavy client contact for coordination and to assist with the management of client relationships.
  • - Coordinates client engagement and conflicts process.
  • - Assists in business development initiatives and filings.
  • - Other special projects, as needed.

FAQs

What are the primary responsibilities of the Executive Assistant?

The primary responsibilities include managing calendars, preparing travel arrangements, maintaining client files, document management, processing expenses, managing client billing, and assisting with business development initiatives.

What qualifications are preferred for this position?

The ideal candidate should have five or more years of experience as an administrative or executive assistant, preferably in a large or medium-sized organization, as well as a Bachelor's degree or equivalent experience.

What skills are essential for the Executive Assistant role?

Essential skills include strong organizational abilities, attention to detail, excellent verbal and written communication, the ability to multitask, and the capability to work under pressure and meet deadlines.

What software proficiency is required for this position?

Proficiency with Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook, is required, as well as familiarity with document management and other office technologies.

What is the expected pay range for this position?

The expected hourly pay range for this position is $49.45 to $56.59, depending on education, experience, and other job-related factors.

Are there any benefits associated with this role?

Yes, full-time employees may be eligible for health insurance, a 401K plan, paid vacation, long-term disability, dental and vision insurance, and other voluntary programs, including accident and life insurance.

Is there a possibility for career advancement in this role?

Yes, the firm is committed to providing inclusive opportunities for advancement and promotes an environment that fosters growth and development.

Does the firm support diversity and inclusion in the workplace?

Yes, Greenberg Traurig is committed to diversity and inclusion in hiring practices and participates in the Mansfield Rule Certification Program to promote equitable opportunities across the firm.

Will the Executive Assistant be required to work outside of normal business hours?

Yes, the ability to respond outside of normal business hours is required for this position.

What type of work environment can one expect in this role?

The Executive Assistant will work in a fast-paced, executive-level work environment and must be able to manage multiple assignments with minimal supervision while maintaining professionalism.

Greenberg Traurig, LLP

More than 2750 attorneys serving clients in 47 locations in the U.S. Europe and the Middle East, Latin America, and Asia

Law
Industry
1001-5000
Employees
1967
Founded Year

Mission & Purpose

Greenberg Traurig, LLP has more than 2650 attorneys in 47 locations in the United States, Europe and the Middle East, Latin America, and Asia. The firm is a 2022 BTI “Highly Recommended Law Firm” for superior client service and is consistently among the top firms on the Am Law Global 100 and NLJ 500. Greenberg Traurig is Mansfield Rule 6.0 Certified Plus by The Diversity Lab. The firm is recognized for powering its U.S. offices with 100% renewable energy as certified by the Center for Resource Solutions Green-e® Energy program and is a member of the U.S. EPA’s Green Power Partnership Program. The firm is known for its philanthropic giving, innovation, diversity, and pro bono. Web: www.gtlaw.com.