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Executive Assistant

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ICF

10d ago

  • Job
    Full-time
    Senior Level
  • IT & Cybersecurity
    People, HR & Administration
  • Bethesda

AI generated summary

  • You should have a Bachelor’s, 5+ years supporting C-Suites, strong IT knowledge, Microsoft Office proficiency, problem-solving skills, and preferably NIH experience.
  • You will manage communications, prioritize inquiries, arrange travel, conduct research, maintain confidentiality, support leadership, and collaborate with teams to enhance efficiency in a fast-paced environment.

Requirements

  • Basic Qualifications
  • Bachelor’s Degree
  • 5+ years providing administrative support to C-Suites and Senior Level Management.
  • Preferred Skills/Experience
  • Proven experience as an executive assistant, office manager, or in a similar role.
  • Strong knowledge of IT concepts, terminology, and processes.
  • Proficiency in using productivity tools to include the Microsoft Office Suite and other software.
  • Strong problem-solving and critical-thinking abilities.
  • Ability to provide first level customer support in administrative areas.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Sound business ethics, including the protection of proprietary and confidential information.
  • Excellent problem-solving skills with the ability to analyze situations, identify existing or potential problems, and recommend solutions.
  • Prior NIH experience.

Responsibilities

  • Serve as the primary point of contact for internal and external stakeholders, ensuring effective communication, and collaboration.
  • Manages a demanding calendar, prepares reports and presentation materials, drafts and handles correspondence, and coordinates travel arrangements and other related logistics.
  • Manage and prioritize inquiries and requests, ensuring timely and appropriate responses.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Conduct research and gather relevant information to support decision-making processes.
  • Stay up to date with the latest IT trends and technologies, providing insights and recommendations to enhance efficiency and productivity.
  • Support the OCIO leadership team in day-to-day operations.
  • Collaborate with cross-functional teams to facilitate effective communication and information sharing.
  • Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
  • Ability to work independently and collaboratively in a fast-paced environment.

FAQs

What is the primary responsibility of the Executive Assistant in the NIH OCIO?

The primary responsibility is to provide high-level and comprehensive support for the Chief Information Officer (CIO), coordinating day-to-day operations, managing the calendar, and facilitating effective communication between internal and external stakeholders.

What are the basic qualifications required for this position?

The basic qualifications include a Bachelor’s Degree and at least 5 years of experience providing administrative support to C-Suite and senior-level management.

Is prior experience with the NIH required for this role?

While not mandatory, prior experience with the NIH is preferred and can enhance a candidate's suitability for the role.

What type of skills are preferred for candidates applying for this Executive Assistant position?

Preferred skills include proven experience as an executive assistant, strong knowledge of IT concepts and terminology, proficiency in Microsoft Office Suite, strong problem-solving abilities, flexibility in adapting to changing priorities, and excellent organizational skills.

How does ICF approach diversity and inclusion in hiring?

ICF is an equal opportunity employer that is committed to building an inclusive workplace, hiring regardless of protected characteristics such as race, ethnicity, national origin, gender identity, sexual orientation, or disability status.

What is the pay range for this Executive Assistant position?

The pay range for this position is between $73,722.00 and $125,327.00, depending on relevant work experience, skills, geographic location, and other factors.

Are there any accommodations available during the application and interview process?

Yes, reasonable accommodations are available for disabled veterans, individuals with disabilities, and others during all phases of the application and employment process.

What types of tasks will the Executive Assistant be expected to perform?

The Executive Assistant will manage calendars, prepare reports and presentation materials, draft correspondence, coordinate travel arrangements, and conduct research to support decision-making processes.

Can candidates use artificial intelligence tools during the interview process?

No, the use of artificial intelligence tools to generate or assist with responses during interviews is not permitted to maintain the integrity of the interview process, unless specific accommodations are needed.

What skills should the Executive Assistant possess for managing inquiries and requests?

The Executive Assistant should have strong organizational and time management skills, as well as the ability to prioritize tasks effectively and provide timely and appropriate responses to inquiries.

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ICF

We are not a typical consulting firm and our people are not typical consultants.

Consulting
Industry
5001-10,000
Employees
1969
Founded Year

Mission & Purpose

ICF (NASDAQ:ICFI) is a global consulting and technology services provider with approximately 8,000 professionals focused on making big things possible for our clients. We are business analysts, policy specialists, technologists, researchers, digital strategists, social scientists and creatives.