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Executive Assistant

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McKesson

15d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Healthcare
  • Mississauga

AI generated summary

  • You need 6+ years supporting an executive, strong communication and time management skills, adaptability, teamwork, proficiency in Microsoft Office, and discretion with confidential information.
  • You will manage schedules, coordinate meetings, prepare agendas and minutes, handle communications, arrange travel, process expenses, validate invoices, and translate documents as needed.

Requirements

  • Typically requires 6+ years of related experience.
  • Experience in a similar position supporting an executive
  • Strong listening skills
  • Clearly Communicates with confidence
  • Service oriented to assist our teams as a top priority
  • Interacts professionally with all stakeholders at all times
  • Promptly responds to requests with accuracy and a courteous demeanor
  • Demonstrates flexibility in the face of change
  • Projects a positive demeanor regardless of changes in working conditions
  • Shows the ability to manage multiple conflicting priorities without loss of composure.
  • Time Management – Determines the appropriate allocation of time
  • Space Management – Keeps a clean and organized office, appropriately handles paperwork, maintains control over the physical environment
  • Task Management - Can balance conflicting priorities and meet critical deadlines
  • Demonstrates the ability to foresee problems and prevent them by taking action
  • Utilizes analytical skills and a broad understanding of the business to effectively interpret needs
  • Demonstrates an awareness of fundamental business principles as well as an understanding of the overall industry in which the business operates
  • Works as an active member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting group goals
  • Displays proficiency with using standard Microsoft Windows and Office software.
  • Comfortable to use information systems such as SAP, Workday, Salesforce.com, etc. are an asset.
  • Demonstrates proficiency by quickly adapting to new technology and acquiring new technical skills
  • Exhibits sound judgement and the ability to make reasonable decisions in the absence of direction
  • Swiftly refers problems/issues to the appropriate person(s) when necessary
  • Works effectively without constant and direct supervision or guidance
  • Uses discretion and keeps information confidential.

Responsibilities

  • Proactively maintain and manage the schedule of the SVP, Strategy & Innovation to optimize his/her time and efficiency.
  • Coordinates agendas, and dispatches meeting invitations and agendas, books meeting rooms and arranges for resources and other requirement in support of smooth and efficient meeting facilitation.
  • Prepares meeting agendas.
  • Ensure that all meeting material is ready prior to each occurrence.
  • Transcribes meeting minutes when applicable.
  • Works closely with our internal communication team to prepared internal and external communication via the appropriate channel (media type).
  • Prepare confidential correspondence and documentation.
  • Manages phone calls, and prioritizes phone messages and mail and handles all phone calls/inquiries with professionalism.
  • General Administration of all communication channels, documents and reports.
  • Respond to communication requests promptly and professionally and deliver General Administrative Documents and Reports on time, with accuracy and thorough investigation Phone, Mail & Email – filter incoming calls, mail and emails, and prepare appropriate responses/drafts, as required.
  • Vacation reports - maintain a vacation list of all direct reporting employees if / when applicable Manage Overtime tool application environment.
  • Coordinate all travel arrangements in a timely and cost-effective manner following policy guidelines.
  • Prepare expense reports.
  • Prepare monthly reports.
  • Validate and process invoices for timely approval and payment.
  • Consolidate, gather and integrate presentation material as required.
  • Translate documentation between English and French when required.

FAQs

What are the main responsibilities of an Executive Assistant at McKesson?

The main responsibilities include managing agendas and meetings, coordinating communication, maintaining schedules, preparing meeting materials, handling phone and email inquiries, managing travel arrangements, processing expense reports, and translating documents when necessary.

What is the minimum experience required for this position?

The minimum requirement is typically 6+ years of related experience.

Are there specific skills that are preferred for this role?

Yes, preferred skills include strong communication abilities, client service orientation, adaptability, organization skills, proactive anticipation of needs, a broad understanding of business concepts, teamwork, and computer/technical proficiency.

What software proficiency is expected for an Executive Assistant?

Proficiency with Microsoft Windows and Office software is expected, as well as familiarity with information systems such as SAP, Workday, and Salesforce.com.

Does McKesson offer a competitive compensation package for this role?

Yes, McKesson offers a competitive compensation package, which is determined by factors such as performance, experience, skills, and market evaluations.

What is the pay range for the Executive Assistant position?

The base pay range for this position is $53,800 - $89,600.

Is there a focus on diversity and inclusion at McKesson?

Yes, McKesson is committed to a diverse and inclusive environment, providing equal employment opportunities without regard to various protected statuses.

What are the expectations regarding confidentiality in this role?

The Executive Assistant is expected to use discretion, maintain confidentiality of information, and make sound judgments when handling sensitive matters.

Will I be required to manage travel arrangements?

Yes, managing travel arrangements in a timely and cost-effective manner is one of the key responsibilities of the Executive Assistant.

Is experience in a similar position required?

Yes, experience in a similar position supporting an executive is preferred.

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McKesson

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

McKesson is a UK-based healthcare services and information technology company that plays a pivotal role in improving healthcare delivery. Their ultimate mission is to empower healthcare providers with innovative solutions and technology to ensure better patient outcomes and operational efficiency. With a purpose deeply rooted in patient care, McKesson offers a wide range of services, including pharmaceutical distribution, medical supplies, technology solutions, and clinical support. They strive to enhance healthcare accessibility, quality, and affordability, making a significant contribution to the overall health and well-being of communities across the UK.

Culture & Values

  • Integrity

    McKesson employees make decisions, both big and small, with a focus on what is ethically right. Above all, we are committed to the greater good—for our company, our customers and the health care industry.

  • Inclusion

    We strive to create and maintain an inclusive culture where everyone feels comfortable bringing their authentic self to work each day. We embrace and respect each other as we are. Stand up for what is right and treat everyone with integrity and respect.

  • Customer-First

    Our commitment to our customers sets us apart. We hear time and again from our customers that they choose McKesson for our follow-through and customer-focused service. Our customers are at the center of everything we do, and our success comes from their success. They benefit from McKesson’s customized approach to their business and our ability to help them stay ahead of the changing health care landscape.

  • Accountability

    We make personal commitments—to our customers, vendors, and our colleagues. We hold ourselves accountable for keeping those promises. We take individual responsibility for the decisions we make to get results for our customers. We build trust with our customers by delivering on our promises. We all own accountability for McKesson.

  • Respect

    Our people treat each other, our customers and our vendors with dignity, consideration, open-mindedness and respect. By valuing diverse styles and skills, recognizing everyone’s contribution, and staying open to each other’s perspectives, McKesson cultivates an environment of innovation and collaboration—which pays off in the way we solve problems for our customers.

  • Excellence

    Our journey to excellence never ends—we always aim higher for our customers and partners. We act with success in mind and focus on results, constantly finding new ways to innovate, improve, and rigorously measure our progress. When customers choose McKesson, they’re choosing an industry leader who will work tirelessly to achieve excellence in quality, safety and efficiency—for the better health of our customers and the entire health care industry.

Benefits

  • Coverage you can rely on

    Total Rewards are our way of recognizing your hard work, and they include benefits that go beyond your base pay and healthcare coverage. We offer: Medical, Dental, and Vision, Health Spending Accounts, Flexible Spending Accounts, Financial Benefits including, 401(k) (U.S.), Pension (Canada), and Employee Stock Purchase Plan

  • Support for your total well-being

    Whether you want to relax and unwind, improve your fitness, or free your mind from stress, there’s a program for you. We offer: Mental Health Programs, Flexible Schedules, Paid Time Off, Wellness Program, Education Reimbursement, Volunteer Opportunities