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Executive Assistant

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Natural Resources Defense Council (NRDC)

24d ago

  • Job
    Full-time
    Senior Level
  • Legal
    People, HR & Administration

AI generated summary

  • You need 5-7 years in admin roles, ideally supporting legal execs, with strong skills in MS Office, project management, communication, and a commitment to DEI principles.
  • You will manage calendars, organize meetings, prepare materials, coordinate travel, handle expenses, and provide administrative support to executives while maintaining effective communication.

Requirements

  • 5 to 7 years administrative or office management experience including 3 years’ experience in an Executive Assistant or equivalent role, supporting C-suite or Director level staff (for profit or nonprofit)
  • BA/BS degree or equivalent work experience
  • Experience supporting legal executives is preferred
  • Excellent PowerPoint, Word and Excel skills.
  • Proficiency in Infographics, Vizio or similar software. Experience using Adobe InDesign a plus
  • Strong project management and project coordination skills
  • Proactive, detail oriented, problem solver with the ability to deliver high-quality results on-time
  • Experience working with multiple teams, priorities, and projects at the same time
  • Strong writing and researching skills
  • Ability to and passion for facilitating the work of a senior leader and helping a team run successfully
  • Superior organizational skills and ability to prioritize and balance multiple tasks in a fast-moving environment
  • Ability to perform administrative tasks well and simultaneously adjust focus between “big picture” strategic work and day to day “to dos” with ease
  • Strong research and analytical skills; ability to translate material logically and share ideas and recommendations clearly
  • Demonstrated skill in problem-solving; enjoys a challenge, achieves satisfaction from working things out, getting things done; demonstrates curiosity
  • Excellent communication skills, both written and verbal
  • Comfortable interacting with staff at all levels and representing the ideas or position of the CHRO clearly and diplomatically, when needed
  • Idea generator who can think creatively with practical accomplishment in mind. Can come to the position with ideas on how to make the Executive Assistant position most successful
  • Collaborative spirit; enjoys being part of a team
  • Ability to travel to NRDC U.S. based offices, approximately 10-15 % annually
  • Commitment to NRDC’s mission, values, and DEI principles

Responsibilities

  • Provide day-to-day executive administrative support for the General Counsel and Chief Litigation Officer, including the following (80%):
  • Provide administrative support on daily activities, including calendar management and scheduling, processing of correspondence, invoice and expense reporting, and file maintenance.
  • Organize and coordinate meetings and events with internal and external parties and oversee logistics, scheduling and technology of meetings and retreats.
  • Manage material gathering and participate in meetings to take notes.
  • Coordinate travel arrangements and occasionally provide support during travel.
  • Prepare briefing materials, conduct research, and draft documents.
  • Provide analytical support which may include research, project or situation assessment, data gathering and reporting.
  • Complete other administrative duties (copy, scan and distribute documents, etc.), as needed.
  • Provide limited executive administrative support for the Chief Counsel and the Chief Financial Officer, including the following (20%):
  • Schedule meetings on behalf of the executives.
  • Coordinate travel arrangements as needed and occasionally provide support during travel.
  • Submit expense reports for travel on behalf of the executives.
  • Process invoices for payment.
  • The above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s responsibility. Other duties may be assigned.

FAQs

What is the main purpose of the Executive Assistant position at NRDC?

The Executive Assistant provides day-to-day administrative support to the General Counsel and Chief Litigation Officer, including calendar management, travel logistics, meeting coordination, and expense processing.

How many years of experience are required for the Executive Assistant role?

The position requires 5 to 7 years of administrative or office management experience, including at least 3 years as an Executive Assistant or in an equivalent role supporting C-suite or Director-level staff.

Is experience supporting legal executives preferred for this position?

Yes, experience supporting legal executives is preferred for the Executive Assistant role at NRDC.

What skills are essential for the Executive Assistant role?

Essential skills include excellent PowerPoint, Word, and Excel skills, strong project management capabilities, strong writing and research skills, as well as superior organizational skills.

Will the Executive Assistant need to travel?

Yes, the Executive Assistant should be able to travel to NRDC U.S. based offices, approximately 10-15% annually.

Is a cover letter required when applying for this position?

Yes, a cover letter is required for your application to be considered for the Executive Assistant position.

What work model does NRDC operate under?

NRDC operates under a hybrid work model, requiring employees to come to the office 8 days per month.

What is the salary range for the Executive Assistant position?

The salary range for the Executive Assistant position is $78,000 to $88,000, based on nonprofit scales and is commensurate with skills and experience.

Does NRDC have a commitment to diversity, equity, and inclusion?

Yes, NRDC is committed to advancing diversity, equity, and inclusion in both its work and workplace, encouraging applications from historically under-represented candidates in the environmental movement.

How can candidates apply for the Executive Assistant position?

Candidates can apply by visiting www.nrdc.org/careers and uploading their résumé and cover letter; additional materials showcasing abilities may also be submitted.

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Natural Resources Defense Council (NRDC)

The Earth's Best Defense

Government
Industry
501-1000
Employees
1970
Founded Year

Mission & Purpose

NRDC is the nation's most effective environmental action organization. We use law, science and the support of 1.3 million members and online activists to protect the planet's wildlife and wild places and to ensure a safe and healthy environment for all living things. Worth Magazine has named NRDC one of America's 100 best charities, and the Wise Giving Alliance of the Better Business Bureau reports that NRDC meets its highest standards for accountability and use of donor funds. NRDC was founded in 1970 by a group of law students and attorneys at the forefront of the environmental movement. NRDC lawyers helped write some of America's bedrock environmental laws. Today, our staff of more than 300 lawyers, scientists and policy experts -- a MacArthur "genius"​ award-winner among them -- work out of offices in New York, Washington, Chicago, Los Angeles, San Francisco and Beijing. The New York Times calls us "One of the nation's most powerful environmental groups."​ The National Journal says we're "A credible and forceful advocate for stringent environmental protection."​ With the support of our members and online activists, NRDC works to solve the most pressing environmental issues we face today: curbing global warming, getting toxic chemicals out of the environment, moving America beyond oil, reviving our oceans, saving wildlife and wild places, and helping China go green.