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Executive Assistant

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Unilever

12d ago

  • Job
    Full-time
    Expert Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Bangalore

AI generated summary

  • You need 10+ years as an Executive Assistant, excellent tech skills, project management ability, professional communication, and strong interpersonal skills. A positive, detail-oriented, and proactive attitude is essential.
  • You will manage calendars, schedule meetings, organize travel, track deliverables, and liaise with global stakeholders while providing administrative support and coordinating events.

Requirements

  • 10+years of experience as an Executive Assistant
  • Tech savvy with excellent computes skills and experience (Macs/PCs, MS package, G Suite, Zoom etc)
  • Professional communication skills – listening, verbal and written
  • Good knowledge on PPT & Excel is required
  • Proven ability to manage projects, work under pressure and consistently meet or beat deadlines
  • A natural problem solver at heart with a genuine interest in learning by helping
  • High energy individual with a passion to contribute and take initiative
  • Must have a positive, professional, demeanor and a can-do attitude
  • Flexible and composed under pressure
  • Ability to work independently and execute projects with minimal direction
  • Exceptional interpersonal skills with meticulous attention to detail

Responsibilities

  • Scheduling monthly/weekly internal department meetings, and capturing key meeting notes, follow ups for all departments supported
  • Calendar Management across various time zones using high level of tact, integrity and confidentiality based on a thorough understanding of business priorities
  • Prioritize meetings and follow-ups on requested items as needed
  • Central point of contact for all the Market activities
  • Program Management
  • Project manage logistics for team meetings, townhalls, and team events
  • Travel Management – providing end-to-end domestic and internal travel assistance, including scheduling of external & internal meetings, VISA wherever required, accommodation and other travel logistics
  • Strong and effective communication for a smooth transition of work
  • Maintaining organizational charts and email distribution lists
  • Manage payments and subscriptions to various external associations
  • Large internal and external meeting coordination
  • Deliverable tracking
  • Capture and follow-up on key meetings and presentations
  • Follow-up and organize internal product mailing
  • Stakeholder Management – Liaise with global stakeholders across time zones for meetings/events
  • Helping drive completion of key deliverables and following up on outstanding action items
  • Partner with various internal and external teams to support and manage initiatives and programs
  • Any ad hoc administrative and business tasks as and when required

FAQs

What is the primary role of the Executive Assistant at Unilever?

The Executive Assistant will be responsible for scheduling meetings, managing calendars across various time zones, overseeing travel logistics, and facilitating communication among stakeholders to drive key deliverables.

What are the key responsibilities of the Executive Assistant?

Key responsibilities include scheduling meetings, capturing meeting notes, managing travel arrangements, project management, stakeholder communication, and various administrative tasks as required.

What qualifications are necessary for this role?

Candidates should have 10+ years of experience as an Executive Assistant, strong computer skills, professional communication abilities, and proficiency in Microsoft PowerPoint and Excel.

Is this position suitable for someone who enjoys working under pressure?

Yes, the role requires the ability to manage projects and consistently meet deadlines, making it ideal for individuals who thrive under pressure.

Are there opportunities for career growth in this position?

Yes, Unilever promotes innovation and provides mentorship to help individuals develop their skills and advance in their careers.

Do we support professional development and training?

Yes, Unilever encourages learning and development, providing opportunities for employees to enhance their skills and contribute meaningfully.

What is the work environment like at Unilever?

The environment is collaborative and supportive, with inspiring leaders and colleagues that foster a culture of innovation and purpose-driven work.

What tools and technologies will I be using in this role?

The Executive Assistant will work with Macs/PCs, the Microsoft Office suite, G Suite, Zoom, and other project management tools.

Is flexibility required in this position?

Yes, flexibility is essential, as the role involves managing multiple tasks and adapting to varying demands and priorities.

Are there any specific traits that would make a candidate successful in this position?

Successful candidates will exhibit high energy, a can-do attitude, strong interpersonal skills, meticulous attention to detail, and a natural problem-solving ability.

A better business. A better world. A better you.

Manufacturing & Electronics
Industry
10,001+
Employees
1872
Founded Year

Mission & Purpose

Be part of the world’s most successful, purpose-led business. Work with brands that are well-loved around the world, that improve the lives of our consumers and the communities around us. We promote innovation, big and small, to make our business win and grow; and we believe in business as a force for good. Unleash your curiosity, challenge ideas and disrupt processes; use your energy to make this happen. Our brilliant business leaders and colleagues provide mentorship and inspiration, so you can be at your best. Our portfolio ranges from nutritionally balanced foods to indulgent ice creams, affordable soaps, luxurious shampoos and everyday household care products. We produce world-leading brands including Lipton, Knorr, Dove, Axe, Hellmann’s and Omo, alongside trusted local names and innovative-forward thinking brands like Ben & Jerry’s, The Dollar Shave Club and Dermalogica. Every individual here can bring their purpose to life through their work. Join us and you’ll be surrounded by inspiring leaders and supportive peers. Among them, you’ll channel your purpose, bring fresh ideas to the table, and simply be you. As you work to make a real impact on the business and the world, we’ll work to help you become a better you.