Logo of Huzzle

Executive Assistant

image

RBC

9d ago

  • Job
    Full-time
    Senior Level
  • Data
    People, HR & Administration
  • Toronto
  • 15d left

AI generated summary

  • You need 5+ years of executive admin experience, strong interpersonal skills, ability to thrive in a fast-paced environment, and proficiency in Microsoft Office for efficient organization and scheduling.
  • You will manage calendars, coordinate meetings and travel, provide logistical support for events, process expenses, and collaborate with other Executive Assistants for effective planning.

Requirements

  • 5+ years’ experience of Executive Administration, providing support to senior level management or relevant experience
  • Strong interpersonal and diplomacy skills, comfortable dealing with individuals across all levels of the organization
  • Ability to thrive in a collaborative environment with a strong capability to prioritize activities
  • Ability to work in a fast-paced environment, adapt to change and navigate continuously shifting requirements
  • Ability to work efficiently and accurately with minimal supervision
  • Highly proficient in Microsoft Word, Power Point, Excel, Outlook. Ability to create and edit documents, PowerPoint slide decks as per guidance provided
  • Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills

Responsibilities

  • Serving as the key point-of-contact for the Executive that you will be supporting
  • Managing and maintaining calendars, coordinate meetings, and travel arrangements for the Executive
  • Coordinating meeting agendas with necessary stakeholders and prepare pre-meeting notes or presentation materials
  • Providing white-glove support during meetings/events by ensuring all logistical requirements are met, taking meeting minutes, and independently following-up on action items
  • Coordinating all aspects of travel and accomodations for the Executive
  • Processing expense reports, maintain vacation schedule, and keep records updated in Outlook & Workday
  • Working closely and professionally with other Executive Assistants in the organization to effectively plan meetings, events, and manage calendar series

FAQs

What are the primary responsibilities of the Executive Assistant role?

The primary responsibilities include serving as the key point-of-contact for the SVP, managing calendars, coordinating meetings and travel arrangements, preparing meeting agendas and materials, providing logistical support during meetings, processing expense reports, and collaborating with other Executive Assistants in the organization.

What qualifications are required for this position?

Candidates should have 5+ years of experience in Executive Administration, strong interpersonal and diplomacy skills, the ability to thrive in a collaborative environment, efficient work habits with minimal supervision, and proficiency in Microsoft Office applications.

What is the work schedule for this position?

The position has a work schedule of 37.5 hours per week.

Where is the job located?

The job is located at RBC Waterpark Place, 88 Queens Quay W, Toronto, Canada.

What type of employment is being offered?

The position offered is a full-time, salaried employment type.

Is there an application deadline for this position?

Yes, the application deadline is February 24, 2025, with applications accepted until 11:59 PM on the day prior to the deadline.

What kind of team environment can a candidate expect?

Candidates can expect to be part of a dynamic and flexible working environment with a collaborative team that supports each other’s development.

Does RBC offer any support for diversity and inclusion?

Yes, RBC is committed to diversity and inclusion, ensuring equal opportunity employment and striving to provide an accessible candidate experience for individuals with different abilities.

What benefits come with this position?

Benefits include the opportunity to work in a progressive team, receive coaching and development from leaders, and make a lasting impact on a local to global scale.

Will the Executive Assistant need to coordinate travel arrangements?

Yes, coordinating all aspects of travel and accommodations for the Executive is one of the key responsibilities of this role.

Ideas Happen Here.

Finance
Industry
10,001+
Employees
1864
Founded Year

Mission & Purpose

Royal Bank of Canada is a global financial institution with a purpose-driven, principles-led approach to delivering leading performance. Our success comes from the 88,000+ employees who leverage their imaginations and insights to bring our vision, values and strategy to life so we can help our clients thrive and communities prosper. As Canada’s biggest bank, and one of the largest in the world based on market capitalization, we have a diversified business model with a focus on innovation and providing exceptional experiences to our 17 million clients in Canada, the U.S. and 27 other countries. Learn more at rbc.com. We are proud to support a broad range of community initiatives through donations, community investments and employee volunteer activities. See how at rbc.com/community-social-impact.