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Executive Assistant

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Mastercard

17d ago

  • Job
    Full-time
    Senior Level
  • Consulting
    People, HR & Administration
  • Dubai
  • Quick Apply

AI generated summary

  • You should have a high school education, experience supporting executives, strong organization and communication skills, and the ability to multitask while maintaining confidentiality and discretion.
  • You will manage schedules, arrange travel, handle expenses, prepare documents, coordinate events, support onboarding, and liaise with internal and external parties.

Requirements

  • High School education. College degree a plus.
  • Experience supporting executives in fast-paced environments. With a proven track record in managing complex schedules, coordinating high-level meetings, and ensuring smooth operations
  • Strong collaborator across teams within the MEI team and broader Mastercard
  • Openness to new ideas, approaches, challenges and environments
  • Highly organized and detail-oriented
  • Strategic thinker
  • Strong communication skills, combined with a proactive and solutions-oriented approach
  • Maintaining a high degree of confidentiality and discretion.
  • Ability to multitask, problem-solve, and adapt to changing priorities, making you a trusted partner in driving efficiency and success within the MEI Team

Responsibilities

  • Performs general administrative duties to support day-to-day team operations in such areas as scheduling of meetings, travel arrangements, expense reporting, calendar management, taking and distributing meeting minutes, copying, screening mail, ordering supplies, and maintaining team records.
  • Prepare correspondence; memorandum; reports; presentations or other assigned documentation
  • Administer programs; projects or processes specific to the Services business unit within Mastercard; and maintain spreadsheets or databases to monitor both internal and external engagements & partnerships.
  • Serve as administrative liaison with others within and outside the company.
  • Performs general administrative duties to support day-to-day team operations and provide coordination across the team.
  • Responsible for calendar management and scheduling meetings across time zones.
  • Makes travel arrangements, both domestic and international, for senior staff including booking flights, cars and hotels. Processes visa applications when necessary.
  • Manages expense reporting in-line with company Travel and Entertainment policy. Manage department purchases and Purchasing Card reconciliation, ensuring purchases are made in alignment with budget and in compliance with related finance policies.
  • Plans and coordinates events, on or off site, with both internal and external participants. Coordinates with guest speakers, catering, venue booking and other event specific needs.
  • Supports the onboarding of new team members.
  • Creates and edits presentations, and other communications.
  • Manages and communicates corporate applications and compliance programs, such as, Access Management, Vivo, Concur, Oracle and other internal applications.
  • May monitor and coordinate work of other employees or temporaries.

FAQs

What is the main purpose of the Mastercard Economics Institute (MEI)?

The main purpose of the Mastercard Economics Institute (MEI) is to drive macroeconomic thought leadership in support of Mastercard's efforts to build a more inclusive and sustainable digital economy.

What qualifications are required for the Executive Assistant position?

A high school education is required, and a college degree is a plus.

What type of experience is preferred for candidates applying for this role?

Candidates should have experience supporting executives in fast-paced environments, with a proven track record in managing complex schedules and coordinating high-level meetings.

What are the primary duties of the Executive Assistant?

Primary duties include scheduling meetings, making travel arrangements, expense reporting, calendar management, taking and distributing meeting minutes, and supporting day-to-day team operations.

Is event planning part of the Executive Assistant's responsibilities?

Yes, the Executive Assistant is responsible for planning and coordinating events, both on or off site, including managing guest speakers and venue bookings.

What skills are important for the Executive Assistant role?

Important skills include strong organizational abilities, attention to detail, strategic thinking, strong communication, and the ability to multitask and problem-solve.

Are there any compliance programs the Executive Assistant needs to manage?

Yes, the Executive Assistant will manage and communicate corporate applications and compliance programs such as Access Management, Vivo, Concur, Oracle, and other internal applications.

What level of confidentiality is expected from the Executive Assistant?

The Executive Assistant is expected to maintain a high degree of confidentiality and discretion in all aspects of their work.

What types of travel arrangements will the Executive Assistant be responsible for?

The Executive Assistant will be responsible for making both domestic and international travel arrangements for senior staff, including booking flights, cars, hotels, and processing visa applications when necessary.

What security responsibilities does the Executive Assistant have?

The Executive Assistant must abide by Mastercard's security policies, ensure the confidentiality and integrity of information accessed, report any suspected information security violations, and complete mandatory security training as per guidelines.

Connecting Everyone to Priceless Possibilities

Consulting
Industry
10,001+
Employees
1966
Founded Year

Mission & Purpose

Mastercard is a global technology company in the payments industry. Our mission is to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. With connections across more than 210 countries and territories, we are building a sustainable world that unlocks priceless possibilities for all.