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Executive Assistant

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Amazon

7d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Leipzig

AI generated summary

  • You must be C2 proficient in English, have executive assistant experience, strong MS Office skills, a Bachelor's degree, and excel in organization, communication, and handling confidential information.
  • You will manage calendars, travel, and expenses, organize team events, track deliverables, liaise with direct reports, and collaborate with leadership and other assistants while promoting a fun work environment.

Requirements

  • You are proficient in English (European Framework level C2)
  • Experience as an Executive Assistant, Personal Assistant or Secretarial experience at Director or Senior leadership level
  • Experience with complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses as well as multi-tasking in a fast pace environment
  • MS Office knowledge (Word, Excel, Outlook, PowerPoint)
  • Excellent written and verbal communication skills
  • Bachelor's Degree
  • Superior attention to detail and ability to meet tight deadlines
  • Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
  • Strong organizational, communication, and interpersonal skills
  • Ability to handle confidential information with discretion, and deal with professionals inside and outside the company
  • Ability to work in a highly ambiguous environment

Responsibilities

  • Management of complex calendar and scheduling to support teams across multiple time zones.
  • Manage domestic and international travel
  • Manage expense report coordination and submission
  • Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
  • Track and help drive completion of key deliverables and follow up on outstanding items
  • Act as a liaison for direct reports
  • Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
  • Have fun at work and help others do the same

FAQs

What are the working hours for this position?

The position requires office attendance 5 days a week, with specific working hours typically aligned with standard business hours.

Is proficiency in languages other than English required?

Proficiency in English at the European Framework level C2 is required, but additional language skills may be beneficial.

What kind of travel management experience is preferred for this role?

Experience managing both domestic and international travel bookings is preferred for this role.

What qualifications are necessary for the Executive Assistant position?

A Bachelor's Degree is required, along with experience as an Executive Assistant, Personal Assistant, or similar role at a Director or Senior leadership level.

What skills are necessary to succeed in this position?

Strong organizational, communication, and interpersonal skills, along with superior attention to detail and the ability to meet tight deadlines, are necessary to succeed in this position.

What is the importance of discretion in this role?

The ability to handle confidential information with discretion is critical, as the role involves dealing with senior executives both inside and outside of the company.

What kind of team activities will the Executive Assistant be involved in?

The Executive Assistant will organize, execute, and assist with team activities, including staff meeting agendas, all-hands meetings, off-sites, and team social events.

How does the company support diversity and inclusion in hiring?

Amazon is an equal opportunity employer and values a diverse workforce, making recruiting decisions based on experience and skills while promoting an inclusive culture.

Will the Executive Assistant need to work with multiple time zones?

Yes, managing complex calendar and scheduling to support teams across multiple time zones is a key responsibility of the role.

What is the team’s mission that the Executive Assistant will support?

The mission of the WWOS (Worldwide Operations Security) team is to create and maintain a secure work environment for Amazon’s Worldwide Operations and its affiliate and retail businesses.

Retail & Consumer Goods
Industry
10,001+
Employees
1994
Founded Year

Mission & Purpose

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one. Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world. Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind. You'll also hear us say that at Amazon, it's always "Day 1."​ What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.