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Executive Assistant

  • Job
    Full-time
    Senior & Expert Level
  • People, HR & Administration
    Business, Operations & Strategy

AI generated summary

  • You must have advanced organizational skills, discretion, strong communication, Microsoft Office proficiency, calendar management experience, support at the MD level, and a Bachelor's degree.
  • You will manage calendars, coordinate meetings and travel, organize events, process expenses, assist with onboarding, maintain documents, and edit materials for client meetings.

Requirements

  • Advanced ability to organize
  • Discretion and good judgment in confidential situations, and proven experience interacting with senior management
  • Strong interpersonal, written, and oral communication skills
  • Strong proficiency in Microsoft Office
  • Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
  • Experience supporting at the Managing Director level (or equivalent) or above
  • Bachelors Degree

Responsibilities

  • Maintain detailed calendars
  • Manage the coordination and logistics of both internal and external meetings
  • Arrange and coordinate complicated domestic and international travel
  • Organize all aspects of internal and external events, including catering and transportation
  • Process invoices and Travel and entertainment expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
  • Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
  • Produce high quality emails and messages to individuals at all levels of the organization
  • Maintain department documents, including current organizational charts and Executive Bio’s
  • Handle regular activities without prompting, and advise in advance with issues or delays
  • Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

FAQs

What is the main purpose of the Executive Assistant role?

The main purpose of the Executive Assistant role is to support managers and teams in a professional manner, ensuring efficient workflow, managing schedules, coordinating meetings and travel, and maintaining high-quality communication within the organization.

What are the primary responsibilities of an Executive Assistant?

The primary responsibilities include maintaining detailed calendars, managing meeting logistics, arranging domestic and international travel, organizing events, processing invoices and expense claims, assisting with onboarding and offboarding, and producing high-quality communications.

What skills are required for this position?

Required skills include advanced organizational abilities, discretion and good judgment, strong interpersonal and communication skills, proficiency in Microsoft Office, excellent telephone etiquette, and the ability to manage competing priorities effectively.

Is prior experience required for this position?

While specific prior experience is preferred, particularly at the Managing Director level or above, it is not explicitly required. However, demonstrated ability in a similar role is advantageous.

What educational background is preferred for this role?

A Bachelor's Degree is preferred for this position.

What type of company culture does J.P. Morgan promote?

J.P. Morgan promotes a diverse and inclusive culture, recognizing the strength of their workforce as a key factor in their success. They emphasize equal opportunity and do not discriminate based on any protected attribute.

Will the Executive Assistant need to interact with senior management?

Yes, the Executive Assistant will interact with senior management and must demonstrate professionalism and strong communication skills in these interactions.

Are there opportunities for career growth in this role?

Yes, there are opportunities for career growth within J.P. Morgan, as the company values the development of its employees and promotes from within when possible.

What does the Consumer & Community Banking division do?

The Consumer & Community Banking division serves Chase customers through various financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans, and payment processing.

Is training provided for new employees in this role?

Yes, the company typically provides training and support to help new employees acclimate to their roles and responsibilities effectively.

Finance
Industry
10,001+
Employees
2000
Founded Year

Mission & Purpose

For over 200 years, JPMorgan Chase & Co has provided innovative financial solutions for consumers, small businesses, corporations, governments and institutions around the world. Today, we're a leading global financial services firm with operations servicing clients in more than 100 countries. Whether we are serving customers, helping small businesses, or putting our skills to work with partners, we strive to identify issues and propose solutions that will propel the future and strengthen both our clients and our communities. © 2017 JPMorgan Chase & Co. JPMorgan Chase is an equal opportunity and affirmative action employer Disability/Veteran.

Benefits

  • Healthcare and Insurance Plans

    Our employees are entitled to a variety of healthcare insurance plans, ranging from medical, dental and vision, to life and accident, disability, before-tax spending accounts, and group legal services.

  • Wellness Programs

    We are committed to providing employees with exceptional care — including arranging wellness screenings and assessment as well as access to health coaches, counseling, and guidance services for our employees.

  • Employee Programs

    Programs offered to eligible employees include parental leave, back-up child care services, flexible work options, matching gifts, discounts on banking services, electronics, arts and entertainment, fitness programs, travel and more.

  • Family Care

    We know how important your family's health is to you so we offer a variety of healthcare packages that cover you and your partner, your children and your parents.

  • Hybrid Working Model

    Dependent on the needs of the business and the nature of the role, JPMorgan Chase offers a hybrid work model for some roles, with at least three days on-site.