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Executive Assistant

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Cubic Corporation

28d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Hyderabad, +1
  • Quick Apply

AI generated summary

  • You need a high school diploma, 3+ years in admin roles, proficiency in office software, strong communication skills, and the ability to prioritize and work under deadlines.
  • You will provide complex administrative support, coordinate meetings, prepare reports, manage supplies, handle travel arrangements, and maintain confidential data while assisting lower-level staff.

Requirements

  • High school degree/diploma, or equivalent, plus a minimum of three years of experience performing clerical, secretarial or administrative duties.
  • College courses, secretarial school, and computer training desirable
  • Proficient in the use of a personal computer and word processing software. Knowledge of spreadsheet, database, presentation, e-mail and appointment scheduling software required.
  • Ability to operate standard office equipment such as a computer, copy and fax machines, and calculators.
  • Must be able to exercise tact, diplomacy, courtesy and judgment in communications with all levels of employees and outside contacts.
  • Ability to follow written and verbal directions.
  • Ability to perform clerical and administrative work requiring a high degree of accuracy.
  • Ability to prioritize work, complete multiple tasks and work under deadlines.
  • Ability to work at a computer for extended periods of time. Good oral and written communication skills.

Responsibilities

  • Performs administrative support involving all levels of complexity for site management/staff.
  • Compiles and prepares information and materials needed for conferences, correspondence, meetings, etc.
  • Takes initiative to resolve administrative issues and problems, gathers necessary information, and contacts appropriate personnel as needed and makes recommendations for implementation.
  • Sets up and coordinates meetings and appointments as needed.
  • Compiles and prepares reports and summaries.
  • May compose correspondence on own initiative regarding administrative matters.
  • Requests and maintains office supplies.
  • Arranges for office equipment repairs and servicing as needed.
  • Arranges for proper approvals for documents.
  • Initiates travel arrangements and processes expense reports.
  • Handles, processes, and maintains proprietary and/or confidential data.
  • Assists in developing and documenting office and administration procedures for assigned functional areas.
  • May advise and train lower level assistants/clerical personnel as needed.

FAQs

What is the primary responsibility of an Executive Assistant at Cubic Transportation Systems?

The primary responsibility of an Executive Assistant is to perform administrative support involving all levels of complexity for site management and staff, including coordinating meetings, preparing reports, and managing travel arrangements.

What qualifications are required for the Executive Assistant position?

A high school degree/diploma or equivalent is required, along with a minimum of three years of experience in clerical, secretarial, or administrative duties. College courses, secretarial school, and computer training are also desirable.

What skills are necessary for the Executive Assistant role?

Necessary skills include proficiency in personal computers and software (word processing, spreadsheets, databases, and appointment scheduling), good communication skills, the ability to exercise tact and diplomacy, and the capability to prioritize tasks and work under deadlines.

Is previous experience as an Executive Assistant necessary?

While not explicitly required, a minimum of three years of experience in clerical, secretarial, or administrative duties is necessary, which may encompass previous roles as an Executive Assistant.

Will I be required to handle confidential information in this role?

Yes, the Executive Assistant will handle, process, and maintain proprietary and/or confidential data as part of their responsibilities.

What kind of training will be provided for this position?

While specific training details are not listed, the role may involve advising and training lower-level assistants and clerical personnel as needed.

Are there opportunities for career advancement from the Executive Assistant position?

Yes, as with any role, there may be opportunities for advancement based on performance, experience, and organizational needs.

What software skills are important for the Executive Assistant role?

Important software skills include proficiency in word processing, spreadsheet, database, presentation, email, and appointment scheduling software.

How does the company support employee work-life balance?

Information regarding work-life balance support is not explicitly mentioned; however, Cubic Transportation Systems offers a dynamic work environment that may include flexible work arrangements.

Is there a dress code for this position?

The job description does not specify a dress code; however, typical office norms suggest business casual attire may be appropriate.

Will the Executive Assistant have any direct reports?

The Executive Assistant may advise and train lower-level assistants or clerical personnel, but they will not have direct reports.

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Cubic Corporation

We make the world better through innovation, technology solutions and world-class products in defense and transportation

Defence & Aerospace
Industry
5001-10,000
Employees
1949
Founded Year

Mission & Purpose

Cubic creates and delivers technology solutions in transportation that make people’s lives easier by simplifying their daily journeys, and defense capabilities that help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is driven to solve global challenges through innovation and service to our customers and partners. We have a leading portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Mission and Performance Solutions (CMPS).

Culture & Values

  • We believe in creating excellence through teamwork and collaboration, upholding a commitment to ethics and integrity through a distinct culture that focuses on collaboration, agility, accountability and execution.