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Executive Assistant

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Hyderabad, +1
  • Quick Apply

AI generated summary

  • You need a high school diploma, 3+ years in admin roles, PC proficiency, strong communication skills, attention to detail, ability to manage multiple tasks, and be comfortable with office equipment.
  • You will provide complex administrative support, coordinate meetings, prepare reports, manage supplies, handle travel arrangements, and maintain confidential data while training lower-level staff as needed.

Requirements

  • High school degree/diploma, or equivalent, plus a minimum of three years of experience performing clerical, secretarial or administrative duties.
  • College courses, secretarial school, and computer training desirable
  • Proficient in the use of a personal computer and word processing software. Knowledge of spreadsheet, database, presentation, e-mail and appointment scheduling software required.
  • Ability to operate standard office equipment such as a computer, copy and fax machines, and calculators.
  • Must be able to exercise tact, diplomacy, courtesy and judgment in communications with all levels of employees and outside contacts.
  • Ability to follow written and verbal directions.
  • Ability to perform clerical and administrative work requiring a high degree of accuracy.
  • Ability to prioritize work, complete multiple tasks and work under deadlines.
  • Ability to work at a computer for extended periods of time. Good oral and written communication skills.

Responsibilities

  • Performs administrative support involving all levels of complexity for site management/staff.
  • Compiles and prepares information and materials needed for conferences, correspondence, meetings, etc.
  • Takes initiative to resolve administrative issues and problems, gathers necessary information, and contacts appropriate personnel as needed and makes recommendations for implementation.
  • Sets up and coordinates meetings and appointments as needed.
  • Compiles and prepares reports and summaries.
  • May compose correspondence on own initiative regarding administrative matters.
  • Requests and maintains office supplies.
  • Arranges for office equipment repairs and servicing as needed.
  • Arranges for proper approvals for documents.
  • Initiates travel arrangements and processes expense reports.
  • Handles, processes, and maintains proprietary and/or confidential data.
  • Assists in developing and documenting office and administration procedures for assigned functional areas.
  • May advise and train lower level assistants/clerical personnel as needed.

FAQs

What is the primary role of the Executive Assistant at Cubic Transportation Systems?

The primary role is to perform administrative support for site management/staff, including coordinating meetings, managing communications, and handling confidential data.

What qualifications are required for the Executive Assistant position?

A high school degree/diploma or equivalent, along with a minimum of three years of experience in clerical, secretarial, or administrative duties is required.

Are there any preferred educational qualifications for this role?

Yes, college courses, secretarial school, and computer training are desirable.

What skills are necessary for the Executive Assistant position?

Proficiency in personal computer applications, word processing, spreadsheet software, and strong oral and written communication skills are necessary. Additionally, the ability to exercise tact and prioritize tasks is essential.

Does the Executive Assistant position involve travel arrangements?

Yes, the Executive Assistant is responsible for initiating travel arrangements and processing expense reports.

How does the role support office administration?

The role assists in developing and documenting office and administration procedures, maintains office supplies, and coordinates office equipment repairs.

What type of communication should the Executive Assistant be prepared to handle?

The Executive Assistant should be prepared to handle communications with all levels of employees and outside contacts with tact and diplomacy.

Is training or advising lower-level assistants part of the Executive Assistant’s responsibilities?

Yes, the Executive Assistant may advise and train lower-level assistants or clerical personnel as needed.

What are the expectations regarding confidentiality in this role?

The Executive Assistant handles, processes, and maintains proprietary and/or confidential data, requiring a high degree of discretion and professionalism.

Is there flexibility in the work environment for the Executive Assistant position?

Yes, there is some flexibility, with the possibility of a hybrid work format.

We make the world better through innovation, technology solutions and world-class products in defense and transportation

Defence & Aerospace
Industry
5001-10,000
Employees
1949
Founded Year

Mission & Purpose

Cubic creates and delivers technology solutions in transportation that make people’s lives easier by simplifying their daily journeys, and defense capabilities that help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is driven to solve global challenges through innovation and service to our customers and partners. We have a leading portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Mission and Performance Solutions (CMPS).

Culture & Values

  • We believe in creating excellence through teamwork and collaboration, upholding a commitment to ethics and integrity through a distinct culture that focuses on collaboration, agility, accountability and execution.