FAQs
What is the primary role of the Executive Assistant at Cubic Transportation Systems?
The primary role is to perform administrative support for site management/staff, including coordinating meetings, managing communications, and handling confidential data.
What qualifications are required for the Executive Assistant position?
A high school degree/diploma or equivalent, along with a minimum of three years of experience in clerical, secretarial, or administrative duties is required.
Are there any preferred educational qualifications for this role?
Yes, college courses, secretarial school, and computer training are desirable.
What skills are necessary for the Executive Assistant position?
Proficiency in personal computer applications, word processing, spreadsheet software, and strong oral and written communication skills are necessary. Additionally, the ability to exercise tact and prioritize tasks is essential.
Does the Executive Assistant position involve travel arrangements?
Yes, the Executive Assistant is responsible for initiating travel arrangements and processing expense reports.
How does the role support office administration?
The role assists in developing and documenting office and administration procedures, maintains office supplies, and coordinates office equipment repairs.
What type of communication should the Executive Assistant be prepared to handle?
The Executive Assistant should be prepared to handle communications with all levels of employees and outside contacts with tact and diplomacy.
Is training or advising lower-level assistants part of the Executive Assistant’s responsibilities?
Yes, the Executive Assistant may advise and train lower-level assistants or clerical personnel as needed.
What are the expectations regarding confidentiality in this role?
The Executive Assistant handles, processes, and maintains proprietary and/or confidential data, requiring a high degree of discretion and professionalism.
Is there flexibility in the work environment for the Executive Assistant position?
Yes, there is some flexibility, with the possibility of a hybrid work format.