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Executive Assistant

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myGwork - LGBTQ+ Business Community

29d ago

  • Job
    Full-time
    Senior Level
  • Customer Relations
    People, HR & Administration
  • London

AI generated summary

  • You must have executive assistant experience in marketing/media, strong attention to detail, stakeholder management skills, proficiency in software, and the ability to handle travel and meeting logistics.
  • You will manage diaries, travel, and expenses, produce documents, coordinate meetings, support events, onboard new members, and foster an inclusive culture through the social committee.

Requirements

  • Proven track record in an executive assistant role within a marketing or media environment, or similar. Attention to Detail: Meticulous attention to detail when handling expenses, travel bookings, and meeting logistics.
  • Stakeholder management across a diverse organisation and at a variety of levels
  • Efficient planning and prioritizing meetings/schedules/diary management
  • Managing IT issues and proficiency with software (e.g. Google Suite, Slack, Trello)
  • Ability to learn and develop new digital programs and skills
  • Researching and arranging venues/travel/catering

Responsibilities

  • Manage diaries, emails and calls, ensuring queries and requests are prioritised and responded to promptly
  • Organise global travel itineraries and process expenses/invoices for two MDs
  • Produce professional documents, presentations and correspondence
  • Coordinate regular team meetings and leadership updates, including agenda planning, minutes and action tracking
  • Build strong relationships with senior leaders and their assistants across the FT
  • Provide a welcoming experience for visitors, including meeting arrangements and hospitality
  • Support organisation of internal events, from regular leadership meetings to wider team events
  • Help onboard new team members and maintain shared resources and key documents
  • Participate in the team social committee to help foster an inclusive, engaging culture

FAQs

What is the role of the Executive Assistant at Financial Times?

The Executive Assistant provides high-level support to two Managing Directors, managing their diaries, communications, global travel arrangements, professional documents, and facilitating team coordination and events.

What qualifications are required for the Executive Assistant position?

A proven track record in an executive assistant role within a marketing or media environment, meticulous attention to detail, stakeholder management skills, efficient planning and prioritization abilities, IT proficiency with software like Google Suite and Slack, and the ability to learn new digital programs.

Is there a focus on diversity and inclusion within Financial Times?

Yes, Financial Times is committed to diversity, equity, and inclusion, aiming to create a supportive workplace where all voices are heard and valued.

What kind of benefits does Financial Times offer to its employees?

Financial Times offers generous annual leave, medical cover, inclusive parental leave packages, subsidized gym memberships, and community engagement opportunities, among other best-in-class perks.

What is the working model at Financial Times for the Executive Assistant role?

The role operates under a 50% hybrid working model, averaging two to three days onsite, allowing for flexibility and remote adaptability.

How does Financial Times assist employees with disabilities during the application process?

Financial Times is a disability confident employer and encourages candidates to request reasonable adjustments or personalizations needed for the application process or interviews.

Will the Executive Assistant be involved in team-building events?

Yes, the Executive Assistant will support the organization of internal events and participate in the team social committee to help foster an engaging culture.

What is the expected communication style for the Executive Assistant?

The Executive Assistant should be a confident communicator, providing excellent service to both internal and external contacts while managing communications with discretion and care.

Is there an emphasis on professional development for the Executive Assistant role?

Yes, Financial Times provides opportunities for growth, encouraging employees to pursue new skills and forge diverse career paths within the organization.

Are there specific tools or platforms that the Executive Assistant should be familiar with?

Yes, proficiency with software such as Google Suite, Slack, and Trello is required, along with the ability to manage IT issues effectively.

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myGwork - LGBTQ+ Business Community

The business community for LGBTQ+ professionals, graduates, inclusive employers and advocates for workplace equality.

Technology
Industry
11-50
Employees
2014
Founded Year

Mission & Purpose

myGwork is the largest global platform for the LGBTQ+ business community. Our mission is to make the workplace more inclusive for all by providing individual users and partner organizations access to a wide eco-system of services, including job opportunities, training, mentoring, employer branding, and free community events. Joining the platform is free for individual members, which supports myGwork’s goal of ensuring that the platform's benefits are as accessible and as far-reaching as possible. Corporate members get a tailored service, with carefully curated product packages to help them achieve all their DE&I goals. myGwork organizes two annual events, WorkFair – the largest virtual global career fair for the LGBTQ+ professionals, graduates and students, and WorkPride – a week-long global conference for the LGBTQ+ business community and allies during Pride Month. The company also recently launched the myGwork Academy, delivering practical and relevant LGBTQ+ training education to help create inclusive workplaces for all.