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Executive Assistant

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Amazon

14d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Leipzig

AI generated summary

  • You must be C2 English proficient, have executive support experience, excel in calendar management and travel, know MS Office, hold a Bachelor's, and possess strong communication and organizational skills.
  • You will manage calendars, travel, and expenses; organize team events; track deliverables; liaise with teams; and collaborate with leadership and other assistants while fostering a fun work environment.

Requirements

  • You are proficient in English (European Framework level C2)
  • Experience as an Executive Assistant, Personal Assistant or Secretarial experience at Director or Senior leadership level
  • Experience with complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses as well as multi-tasking in a fast pace environment
  • MS Office knowledge (Word, Excel, Outlook, PowerPoint)
  • Excellent written and verbal communication skills
  • Bachelor's Degree
  • Superior attention to detail and ability to meet tight deadlines
  • Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
  • Strong organizational, communication, and interpersonal skills
  • Ability to handle confidential information with discretion, and deal with professionals inside and outside the company
  • Ability to work in a highly ambiguous environment

Responsibilities

  • Management of complex calendar and scheduling to support teams across multiple time zones.
  • Manage domestic and international travel
  • Manage expense report coordination and submission
  • Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
  • Track and help drive completion of key deliverables and follow up on outstanding items
  • Act as a liaison for direct reports
  • Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
  • Have fun at work and help others do the same

FAQs

Is the position based in Leipzig, Germany?

Yes, the position is based in Leipzig, Germany and requires office attendance of 5 days a week.

What qualifications are required for this Executive Assistant role?

The basic qualifications include proficiency in English (European Framework level C2), experience as an Executive Assistant or similar role at a Director or Senior leadership level, and strong MS Office knowledge, among others.

What are the key responsibilities of the Executive Assistant?

Key responsibilities include managing complex calendars, organizing travel, coordinating expense reports, assisting with team activities, and tracking key deliverables.

Is prior experience with calendar management required?

Yes, experience with complex calendar management and scheduling of internal and external meetings is required.

What skills are preferred for this position?

Preferred qualifications include a Bachelor's Degree, superior attention to detail, strong organizational and interpersonal skills, and the ability to handle confidential information with discretion.

Does Amazon provide accommodations for applicants with disabilities?

Yes, Amazon provides workplace accommodations or adjustments for applicants with disabilities during the application and hiring process.

What is the mission of the Worldwide Operations Security (WWOS) team?

The mission of WWOS is to support Amazon’s Worldwide Operations by creating and maintaining a secure work environment through global security centers of excellence.

How important is discretion in this role?

A high level of integrity and discretion in handling confidential information is critical in this role.

Are team social events part of the Executive Assistant's responsibilities?

Yes, organizing and assisting with team social events is part of the Executive Assistant's responsibilities.

What type of work environment can the Executive Assistant expect?

The work environment is fast-paced and may require multi-tasking while maintaining flexibility and composure.

Retail & Consumer Goods
Industry
10,001+
Employees
1994
Founded Year

Mission & Purpose

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one. Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world. Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind. You'll also hear us say that at Amazon, it's always "Day 1."​ What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.