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Executive Assistant

  • Job
    Full-time
    Senior & Expert Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Calgary

AI generated summary

  • You must have 5-10 years of relevant experience, strong attention to detail, communication skills, organizational abilities, teamwork skills, and a business admin certificate is preferred.
  • You will manage schedules, travel planning, and expense reports, maintain confidential information, coordinate meetings, and support various administrative tasks while ensuring compliance and safety standards.

Requirements

  • Must be authorized to work in the country where the position is located.
  • A combination of education and directly related experience equal to five (5) to ten (10) years dealing with confidential matters. Engineering, Accounting, Law, or other corporate environment experience preferred
  • Strong attention to detail and ability work in a time-conscious and time-effective manner
  • Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
  • Job related technical knowledge necessary to complete the job
  • Strong organizational skills, judgement, and flexibility
  • Strong teamwork skills
  • Certificate in business administration preferred

Responsibilities

  • Assist with scheduling and Outlook support - emails & calendar management
  • Support travel planning & flight/hotel reservations
  • Complete expense reports
  • Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
  • Perform various administrative duties to include meeting coordination, report preparation, compiling basic spreadsheets, presentations, correspondence, printing, and other miscellaneous tasks when requested
  • Maintain compliance with all applicable policies, procedures, and global standards
  • Plan, organize, and carry out assignments as directed
  • Adhere to and support Fluor’s Health, Safety, Environmental and Sustainability Policies and Practices
  • Other duties as assigned

FAQs

What is the job title for this position?

The job title is Executive Assistant.

Where is this position located?

This position is located in Calgary, Canada.

What are the primary responsibilities of the Executive Assistant?

The primary responsibilities include scheduling and Outlook support, travel planning, completing expense reports, maintaining confidential information, meeting coordination, report preparation, and other administrative duties as assigned.

What qualifications are required for this role?

A combination of education and directly related experience equal to five (5) to ten (10) years is required, preferably in an Engineering, Accounting, Law, or corporate environment. A certificate in business administration is preferred.

Is prior experience with confidential matters necessary?

Yes, prior experience dealing with confidential matters is necessary.

What kind of work schedule does Fluor Canada offer?

Fluor Canada offers a compressed work schedule, allowing employees to have every second Friday off.

Are there benefits provided to employees?

Yes, Fluor Canada offers competitive compensation packages and comprehensive benefit programs, including Health, Dental and Vision Care, education reimbursement, and employee assistance programs.

Is this position eligible for professional development opportunities?

Yes, Fluor Canada provides several employee resource groups aimed at professional and personal growth.

What values does Fluor emphasize in its workplace culture?

Fluor emphasizes Diversity, Equity, and Inclusion (DE&I) and aims to foster an inclusive culture prioritizing these values.

Are there specific policies related to health and safety?

Yes, all employees are expected to adhere to and support Fluor’s Health, Safety, Environmental, and Sustainability Policies and Practices.

Is previous experience in engineering or construction preferred?

Yes, experience in an Engineering, Procurement, Construction, Fabrication, or Maintenance environment is preferred.

Can I apply for this position if I am not a Canadian citizen?

You must be authorized to work in Canada to be considered for this position.

Fluor builds a better world by designing, constructing and maintaining the world’s toughest projects.

Real Estate
Industry
10,001+
Employees
1912
Founded Year

Mission & Purpose

Fluor Corporation is a global engineering, procurement and construction company. We work with leaders in the energy, infrastructure, life sciences, advanced technologies, mining and metals industries, as well as government agencies, to build a better world. Since our founding in 1912, we have been building a legacy of innovation. Our 40,000 employees provide professional and technical solutions to deliver safe, well-executed, capital-efficient projects for our global clients. At Fluor, we believe in open communication and value the conversations that are fostered through our social media communities.

Benefits

  • Wellness Program

  • Dental Coverage

  • Life & Accident Coverage

  • Paid Parental Leave

  • TOWP (Time Off With Pay)

  • Health Savings Account (HSA)

  • EAP (Employee Assistance Program)

  • Education Assistance