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Executive Assistant

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Nestlé

17d ago

  • Job
    Full-time
    Mid & Senior Level
  • Hospitality & Retail
    People, HR & Administration
  • North York

AI generated summary

  • You must have proven experience as an Executive Assistant, a degree or diploma, strong multitasking and project management skills, excellent communication, outstanding organization, and maintain confidentiality.
  • You will provide executive support, coordinate events and meetings, manage calendars, handle budgets and expenses, maintain filing systems, and assist with team onboarding and project tasks.

Requirements

  • Proven experience as Executive Assistant/Coordinator level in a lively commercial environment.
  • University Degree or completion of a College Diploma.
  • Proven ability to work well under deadlines and multi-task effectively including prioritizing workload, balance requests from team and daily tasks, find solutions, and identify issues and opportunities.
  • Strong project management skills and the ability to follow through to completion.
  • Excellent verbal and written communication skills. Strong interpersonal skills required to work with cross functional teams and to communicate internally with employees at all levels and within all functions.
  • Outstanding organizational skills.
  • Strong dedication to maintaining strict confidentiality in all aspects of the role.
  • An interest in learning and understanding the business issues in order to enhance personal effectiveness.

Responsibilities

  • As an Executive Assistant you will coordinate key events, meetings and activities. You will be working daily with the BEO of Nestle Professional Canada, as well as their team with autonomy and support to really thrive.
  • A day in the life of an Executive Assistant:
  • Provide executive level administrative assistance to the BEO Nestle Professional Canada and provide administrative support to broader team as the need arises.
  • Support the team in coordination and planning of meetings and internal/external events, which includes developing and editing presentations, product ordering and other event details.
  • Lead BEO calendar, providing rapid response to meeting requests and highlighting urgent issues.
  • Lead meeting calendars for teams by booking the functional weekly/monthly/yearly meetings and building agendas. Where possible, anticipate room booking requirements ahead of time and using strong network connections to arrange room switches as required.
  • Collaborate with Coordinators and Executive Assistants to facilitate meetings requests and coordination of key events.
  • Support BEO with external industry and collaborator meetings.
  • Basic budget management including handling Purchase Orders, supplier billings and cross billing to other businesses.
  • Completion of expense reports and travel bookings.
  • Handle office supply budget keeping a tight rein on spending.
  • Maintain the current filing and data sharing systems (example, SharePoint) and look for ways to improve and automate current processes.
  • Build strong contact network within Nestlé to ensure superior response to team requirements.
  • Support onboarding and set up for new team members (hardware, meetings, orientation schedule). Time administrator to the team keeping track of all team absences.
  • Assistance with other projects as required.

FAQs

Do we support remote work?

Yes, we support remote work in a hybrid format.

What qualifications are required for the Executive Assistant position?

A University Degree or completion of a College Diploma is required, along with proven experience as an Executive Assistant or Coordinator in a commercial environment.

What type of experience is necessary for this role?

Proven experience in an Executive Assistant or Coordinator role, particularly in a lively commercial environment, is essential.

Are there opportunities for professional growth within the company?

Yes, there are excellent training and development programs, as well as opportunities to grow within Nestlé.

What skills are preferred for this position?

Excellent computer skills, particularly in PowerPoint, Excel, and Outlook, along with sound judgment, critical thinking skills, and a positive can-do attitude are preferred. Experience with SAP would also be an advantage.

What are the working hours for the Executive Assistant position?

The specific working hours are not mentioned, but it is a hybrid role that likely requires flexibility in scheduling.

What type of events will the Executive Assistant be coordinating?

The Executive Assistant will be responsible for coordinating meetings and internal/external events, including developing and editing presentations and managing event details.

How many vacation days does the position offer?

The position offers three weeks of vacation and five personal days (Personal Paid Holidays).

Is there support for family planning or parental services?

Yes, the benefits include access to Fertility Services and Surrogacy Medical Coverage, as well as adoption benefits.

Is confidentiality important in this role?

Yes, maintaining strict confidentiality in all aspects of the role is a critical requirement.

Nestlé

Unlocking the power of food to enhance quality of life for everyone, today and for generations to come.

Retail & Consumer Goods
Industry
1-10
Employees

Mission & Purpose

As the world’s largest food and beverage company we are driven by a simple aim: unlocking the power of food to enhance quality of life for everyone, today and for generations to come. To deliver on this, we serve with passion, with a spirit of excellence, offering products and services for all stages of life, every moment of the day, helping people care for themselves and their families. Our culture is based on our values rooted in respect: respect for ourselves, respect for others, respect for diversity and respect for the future. We can trace our origin back to 1866, when the first European condensed milk factory was opened in Cham, Switzerland, by the Anglo-Swiss Condensed Milk Company. One year later, Henri Nestlé, a trained pharmacist, launched one of the world’s first prepared infant cereals ‘Farine lactée’ in Vevey, Switzerland. Today, we employ around 273,000 people and have factories or operations in almost every country in the world. With our headquarters still based in the Swiss town of Vevey, we had sales of CHF 84.3 billion in 2020. Our portfolio covers almost every food and beverage category –offering products and services for all stages of life, every moment of the day, helping people care for themselves and their families. House rules: https://nes.tl/HouseRules

Culture & Values

  • Respect for ourselves

    Respect starts with self-respect. Being true to ourselves, while acting with integrity, fairness and authenticity.

  • Respect for others

    Respecting others is about meeting our promises. It’s about quality in our products, our brands and everything we do.

  • Respect for diversity

    Respect for other ways of thinking, other cultures and all aspects of society requires inclusiveness and openness in all our interactions.

  • Respect for the future

    Respect for the future of our planet and future generations compels us to act with responsibility and courage, even if it’s difficult.

Benefits

  • Competitive remuneration

    You’ll be recognized for your contribution with a competitive salary and benefits package. And you may benefit from savings plans, insurances, loans, and discounted or free Nestlé products. You could even grab a bargain on retail products, services and activities.

  • Location-specific opportunities

    Our working environments vary greatly, so depending on your job and your location, you could benefit from flexible working opportunities, volunteering programs, the ability to bring a pet to work, and much more.

  • International mobility

    We offer opportunities to develop your career in different countries around the world. Global mobility plays an important part in developing Nestlé’s talent and our brands.

  • Health and wellbeing at work

    Our employee health programs will help you develop and maintain a healthy lifestyle, with health checks, health care, onsite cafeterias and fitness centres, sport and other activities.

  • Employee support

    More than ever, it is important that you are emotionally supported while at work and at home to be resilient and feel good as you carry out your everyday activities. We provide access to confidential counsellors to help when the unexpected happens or you are feeling overwhelmed.

  • Parental leave

    With a minimum of 18 weeks paid parental leave for the primary caregiver, plus the opportunity to take further leave, your new family life can get off to a great start. Your work location may provide additional benefits and resources such as dedicated feeding rooms or creches.