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Executive Assistant

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Robert Half

Aug 2

Applications are closed

  • Job
    Full-time
    Mid & Senior Level
  • Kansas City, +1

Requirements

  • Proficiency in using Microsoft Office Suites, including Microsoft Excel and Microsoft Outlook
  • Familiarity with Concur, CRM, and About Time software
  • Proven experience in Calendar Management and handling Correspondence
  • Ability to work effectively with C-Suite executives
  • Strong skills in Documentation and record keeping
  • Experience in providing administrative support at the executive level
  • Excellent written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to maintain confidentiality and handle sensitive information
  • Ability to multi-task and manage time effectively
  • Proactive approach and problem-solving skills
  • High degree of professionalism and interpersonal skills
  • Willingness to continuously learn and adapt to new technologies and tools.

Responsibilities

  • Assist with the management of the Executive Director's calendar, prioritizing tasks and managing scheduling conflicts.
  • Track the Executive Director's commitments, goals, projects, tasks and deadlines.
  • Provide comprehensive administrative support to the Executive Director, including document preparation, report creation, and correspondence drafting.
  • Handle special projects as assigned by the Executive Director, ensuring they are completed efficiently and proactively.
  • Facilitate smooth communication between the Executive Director, board members, internal staff, and external partners.
  • Coordinate all scheduling and meeting logistics for board and committee meetings.
  • Assist in preparing agendas and materials for board and committee meetings.
  • Draft minutes to record board and committee meetings in a timely manner.
  • Manage agency and admin calendars and shared folders.
  • Facilitate communication with staff, ensuring they have access to updated information.

FAQs

What is the job title for this position?

The job title for this position is Executive Assistant.

Where is this job located?

This job is based in Kansas City, Missouri.

Is this position full-time or part-time?

This is a contract to hire employment opportunity.

What are the main responsibilities of the Executive Assistant?

The main responsibilities include managing the Executive Director's calendar, tracking commitments and deadlines, providing administrative support, facilitating communication, coordinating meetings, preparing agendas, and drafting meeting minutes.

What skills are required for this Executive Assistant role?

Required skills include proficiency in Microsoft Office Suites, experience in calendar management, strong documentation skills, excellent communication skills, organizational skills, and the ability to maintain confidentiality.

What software proficiency is expected for this position?

Proficiency in Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and About Time is expected.

What level of experience is required for this job?

Proven experience in providing administrative support at the executive level is required.

Is experience with C-Suite executives necessary?

Yes, the ability to work effectively with C-Suite executives is required.

What benefits are offered to contract/temporary professionals?

Benefits include medical, vision, dental, life and disability insurance, and eligibility to enroll in the company 401(k) plan.

What qualities are valued in candidates for this position?

Candidates should demonstrate a proactive approach, problem-solving skills, a high degree of professionalism, strong interpersonal skills, and a willingness to learn and adapt to new technologies.

What is the application process for this job?

Interested candidates can apply through the Robert Half website by clicking “Apply Now.”

Are there opportunities for continuous learning?

Yes, Robert Half offers free online training to help candidates stay on top of opportunities and develop their skills.

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Robert Half

Helping you find skilled candidates, in-demand jobs, and solutions you need to do your best work yet.

Human Resources
Industry
10,001+
Employees
1948
Founded Year

Mission & Purpose

Robert Half is a global staffing firm that specialises in placing skilled professionals in accounting, finance, technology, legal, creative, and administrative roles. Their ultimate mission is to connect talented individuals with leading companies, ensuring both businesses and employees achieve their full potential. The company's purpose is to provide personalised recruitment services, helping clients find the right talent and job seekers find fulfilling careers, all while maintaining a high standard of ethical practices and industry expertise.