Logo of Huzzle

Executive Assistant

Applications are closed

  • Job
    Full-time
    Mid & Senior Level

Requirements

  • Proven experience as an executive assistant or similar role, preferably in a corporate or biotechnology setting.
  • Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
  • Strong communication and interpersonal skills, with the ability to interact professionally at all levels of the organization.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • High degree of confidentiality, integrity, and professionalism.
  • Microsoft PowerPoint experience
  • Comprehension of Administrative Assistance
  • Earlier work involving Arranging Travel
  • Proven knowledge of Powerpoint Presentation
  • Quality experience with Coordinate Travel Arrangements
  • Previous experience working with meeting coordination and planning
  • Wide ranging experience with Book Travel Arrangements
  • Microsoft PowerPoint experience
  • Good understanding of meeting coordination and planning
  • Skills in Calendar Management
  • Solid understanding of Microsoft PowerPoint
  • Excellent social skills, project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
  • Skills in internet research

Responsibilities

  • Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Prepare and organize documents, presentations, and reports for internal and external meetings.
  • Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and follow-up on action items.
  • Assist with special projects and initiatives as needed, demonstrating flexibility and adaptability.
  • Maintain confidentiality and handle sensitive information with discretion and professionalism.
  • Perform general office duties such as answering phones, managing email correspondence, and maintaining office supplies.

FAQs

What is the job title for this position?

The job title for this position is Executive Assistant.

Is this position full-time or part-time?

This position is part-time.

Is the Executive Assistant position contract or permanent?

The position is contract-to-permanent.

What type of company is Robert Half partnering with for this role?

Robert Half is partnering with a pioneering biotechnology firm dedicated to advancing healthcare through innovative research and development.

What are the main responsibilities of the Executive Assistant?

The main responsibilities include managing calendars, scheduling meetings, coordinating travel arrangements, preparing documents and presentations, acting as a liaison between executives and stakeholders, and performing general office duties.

What qualifications are required for the Executive Assistant position?

The qualifications required include proven experience as an executive assistant, exceptional organizational skills, strong communication and interpersonal skills, proficiency in Microsoft Office Suite, and a high degree of confidentiality and professionalism.

What specific software skills are needed for this role?

Proficiency in the Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook, is required for this role.

Is previous experience in a biotechnology setting preferred?

Yes, previous experience in a corporate or biotechnology setting is preferred.

What qualities are valued in candidates for this position?

Candidates should demonstrate exceptional organizational skills, strong communication and interpersonal abilities, discretion in handling sensitive information, and the ability to manage multiple deadlines effectively.

Are there any specific experience requirements mentioned?

Yes, candidates should have experience with administrative assistance, arranging travel, meeting coordination and planning, and project coordination.

What benefits are offered to contract professionals?

Benefits offered to contract professionals include medical, vision, dental, life and disability insurance, and eligibility to enroll in a 401(k) plan.

What is the employment policy for U.S. job applicants?

All applicants applying for U.S. job openings must be legally authorized to work in the United States.

Are there opportunities for professional development?

Yes, Robert Half provides access to free online training and resources to help professionals succeed in their roles.

Helping you find skilled candidates, in-demand jobs, and solutions you need to do your best work yet.

Human Resources
Industry
10,001+
Employees
1948
Founded Year

Mission & Purpose

Robert Half is a global staffing firm that specialises in placing skilled professionals in accounting, finance, technology, legal, creative, and administrative roles. Their ultimate mission is to connect talented individuals with leading companies, ensuring both businesses and employees achieve their full potential. The company's purpose is to provide personalised recruitment services, helping clients find the right talent and job seekers find fulfilling careers, all while maintaining a high standard of ethical practices and industry expertise.