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Executive Assistant

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Mississauga

AI generated summary

  • You need 5+ years of executive support experience, strong organizational skills, excellent Microsoft Office proficiency, effective communication, and the ability to work independently under pressure.
  • You will manage scheduling, coordinate meetings and travel, handle communications, oversee reports, maintain confidentiality, and support projects within the executive team.

Requirements

  • 5+ years of professional office administrative experience supporting an Executive
  • Post-secondary education in Office Administration is an asset
  • Highly developed administrative and organizational skills
  • Ability to handle multiple priorities, work under pressure and adapt quickly to unforeseen situations and events
  • Excellent Microsoft Office Skills, specifically with Word, Outlook, Excel and PowerPoint
  • Excellent and effective communication skills with all levels of staff, the public, field management and clients
  • Self-motivated and able to work under minimal supervision

Responsibilities

  • Maintain Executive's schedule and prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
  • Coordinate high attendance meetings, events, conferences, teleconferences and provincial/international travel (catering, booking venues, negotiating contracts, coordinating invitees etc.)
  • Act as a liaison and support leadership teams by attending meetings in the Executive’s absence and deliver/receive messages on Executive’s behalf
  • Manage communication between Executive and associates, liaise with internal and external executives on various projects
  • Oversee all incoming and outgoing communications, reports, internal correspondences, emails and phone calls
  • Keep the Executive informed on status of team projects and other useful information related to day-to-day operations
  • Use various software such as word processing spreadsheets, databases and presentation tools
  • Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
  • Provide historical reference, guidance, and recommendations by developing and utilizing filing and retrieval systems and recording meeting discussions
  • Maintain customer confidence and protect operations by keeping information confidential
  • Prepare reports by collecting and analyzing information
  • Complete projects by assigning work to administrative staff and following up on results
  • Secure information by completing database backups
  • Maintain and verify office supplies inventory
  • Prepare and distribute correspondence and process invoices and expense reports
  • Maintain a high degree of discretion and confidentiality with sensitive information
  • Ad hoc assignments as required

FAQs

What kind of experience is required for the Executive Assistant position?

A minimum of 5+ years of professional office administrative experience supporting an Executive is required for the Executive Assistant position.

Is there a specific level of education preferred for this role?

Post-secondary education in Office Administration is considered an asset for this role.

What software skills are necessary for this position?

Excellent Microsoft Office skills are necessary, particularly with Word, Outlook, Excel, and PowerPoint.

Will the Executive Assistant have a role in coordinating meetings and events?

Yes, the Executive Assistant will coordinate high attendance meetings, events, conferences, and travel arrangements.

Is confidentiality important in this role?

Yes, maintaining confidentiality and customer confidence is a critical part of the duties of the Executive Assistant.

What are the primary responsibilities of the Executive Assistant?

The primary responsibilities include maintaining the Executive's schedule, managing communication, overseeing reports and correspondence, and providing support for leadership teams.

How should candidates apply for this position?

Candidates are encouraged to apply by considering all qualified criteria outlined in the job description and submitting their applications accordingly.

Are there opportunities for growth within Compass Group Canada?

Yes, Compass Group Canada emphasizes learning and growth opportunities within the company as part of their commitment to employee development.

What is the company's stance on diversity and inclusion?

Compass Group Canada is committed to nurturing a diverse workforce and encourages applicants from all backgrounds to apply, without regard to race, gender, disability, or other status.

Is the position open to candidates requiring accommodations during the hiring process?

Yes, candidates needing accommodations during the hiring process can contact PeopleHub@compass-canada.com for assistance.

Manufacturing & Electronics
Industry
10,001+
Employees
1941
Founded Year

Mission & Purpose

We’re thousands of talented people bringing you all of the great tasting food, memorable experiences and vital support services that can transform every day into a great day. All of the little things that make the world of difference and boost the wellbeing of millions. From outstanding restaurant experiences, enhancing sporting events and feeding thousands of school children, patients, workers and military personnel, to delivering warm welcomes, clean buildings and safe environments. We’re here to inspire, protect, nourish and energise. To brighten your day. We are people-powered. You don’t become No. 1 by accident. It takes hard work from a capable team. And in an industry built on people, you want the best of the best. You want to be people powered. We’re proud to attract the industry’s top talent because we invest in our people, recognise great work when we see it and provide plenty of opportunities for career growth. It makes the world of difference. Because when people are happy and satisfied it shines through. They go the extra mile, creating new ways to brighten every day for our clients and their customers.