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Executive Assistant

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Red Bull

12d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Atlanta

AI generated summary

  • You need 3+ years as an Admin Assistant, experience in coordinating large events, proficiency in MS Office, project management skills, a Bachelor's degree, and fluent English. Additional languages are a plus.
  • You will manage the SVP's calendar and travel, coordinate meetings, process expenses, support budget tracking, handle correspondence, maintain files, and assist with events and administrative tasks.

Requirements

  • 3+ years of experience as an Administrative Assistant (supporting multiple leaders is a plus)
  • 3+ years of experience coordinating large events and meetings
  • Proficiency in Microsoft Office: Outlook, PowerPoint, Excel and Word
  • Project Management experience
  • Bachelor's degree or equivalent work experience
  • Must be fluent in English, additional languages an advantage

Responsibilities

  • Calendar and travel management for SVP, RGM (domestic and international)
  • Plan and orchestrate meetings/conference calls across the region
  • Process forms and expense reports
  • Manage our staff meetings including agenda coordination and follow-up action items
  • Lead the planning and production of all region level activities, including off-sites, workshops and team building events.
  • Maintain region calendar; coordinate regular and one-off regional meetings, develop meeting agendas, and draft and distribute meeting minutes
  • Document support: Word, PowerPoint, Excel, general formatting
  • Coordinate monthly reporting, tracking and distribution
  • Verify invoices, supporting the manager or administrative responsibility for budget management (FRE, SRE, TRE, budget closing, invoicing, tracking of budget, re-charges)
  • Deal with incoming emails, faxes, phone calls, and mail
  • Maintain organized files/binders
  • Archiving and record keeping
  • Other administrative tasks as assigned (e.g., ordering office supplies, send FedEx)
  • Ad hoc assistance with important events and programs

FAQs

What are the main responsibilities of the Executive Assistant?

The main responsibilities include calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, report distribution, record-keeping, and support for the SVP, RGM's direct reports.

What qualifications are required for this position?

The position requires 3+ years of experience as an Administrative Assistant, proficiency in Microsoft Office (Outlook, PowerPoint, Excel, and Word), project management experience, and a Bachelor's degree or equivalent work experience.

Is proficiency in languages other than English required?

Fluency in English is required, and additional languages are considered an advantage.

What is the salary range for this position?

The base salary range for this position is $64,000 to $96,000, plus cash incentives.

Are there any benefits included with this position?

Yes, the benefits include comprehensive medical, dental and vision plans, a 401k match, family leave, PTO & paid holiday schedule, pet, legal, and life insurance, and tuition reimbursement.

Is prior experience in event coordination necessary?

Yes, the role requires 3+ years of experience coordinating large events and meetings.

Who does the Executive Assistant report to?

The Executive Assistant reports directly to the SVP, Regional General Manager.

What type of office support tasks will be required?

Office support tasks include document support, coordinating monthly reporting, managing incoming emails, maintaining organized files, archiving, and handling other administrative tasks such as ordering office supplies.

Is this position open to non-U.S. citizens?

The position is open to U.S. citizens, U.S. permanent residents, or individuals currently authorized to work in the United States on a valid visa.

What is the expected format for meetings and conference calls organized by the Executive Assistant?

The Executive Assistant is responsible for planning and orchestrating meetings and conference calls across the region, including coordinating agendas and following up on action items.

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Red Bull

Red Bull Gives Wings to People and Ideas

Retail & Consumer Goods
Industry
10,001+
Employees
1987
Founded Year

Mission & Purpose

Red Bull Gives Wings to People and Ideas. This drives us - and all we do - since 1987. Today, Red Bull operates in over 170 countries selling more than 7.9 billion cans annually and growing! Above all, our people remain the essential ingredient in bringing the Red Bull brand to life. Becoming the #1 energy drink in the world is a journey of passion and hard work. It’s about asking ourselves every day: how can we do it better? Check out our open roles to become part of the world of Red Bull.