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Executive Assistant

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NHS Orkney

14d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Healthcare
  • Dundee, +3

AI generated summary

  • You should have strong communication skills, office experience, flexibility, confidentiality, and a qualification in business administration or relevant experience. Training opportunities available.
  • You will support the Executive Director, manage priorities, coordinate tasks, promote a positive image, and adapt to varied daily activities while ensuring efficient operations and teamwork.

Requirements

  • The ideal candidate will provide a high level of executive support and be a proactive problem solver with exceptional communication skills and meticulous attention for details.
  • This person should have experience working in an office environment and performing administrative duties as required.
  • Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
  • Candidates should hold a recognised qualification in business administration or relevant experience.
  • NHS Orkney also offers additional training opportunities, we have previously supported an Executive Assistant through a graduate apprenticeship programme.

Responsibilities

  • The main objectives for this post are to support the Executive Director and provide additional support to executive team members, as directed, to ensure that organisational goals and objectives are accomplished and that operations run efficiently.
  • It is essential to have excellent organisational skills along with the ability to promote and present a positive image of NHS Orkney Board and its services.
  • Plan and orchestrate work to ensure that Executive Director priorities are met, organisational goals are achieved, and best practices are upheld.
  • The post has varied daily activities, meaning no day is the same, flexibility and team working are key to this role.

FAQs

What is the primary responsibility of the Executive Assistant at NHS Orkney?

The primary responsibility is to support the Executive Director and additional executive team members to ensure organisational goals and objectives are achieved and operations run efficiently.

Where is the position of Executive Assistant based?

The position is based at The Balfour in Orkney.

What is the working pattern for this role?

The successful candidate will work 37 hours per week.

Is this position permanent?

Yes, this post is on a permanent basis.

What qualifications are required for the Executive Assistant position?

Candidates should hold a recognised qualification in business administration or relevant experience.

Are there any training opportunities available for Executive Assistants?

Yes, NHS Orkney offers additional training opportunities, including support for graduate apprenticeship programmes.

What type of skills are essential for this role?

Essential skills include excellent organisational abilities, strong communication skills, proactive problem-solving, and meticulous attention to detail.

Will the Executive Assistant be required to maintain confidentiality?

Yes, maintaining the confidentiality of high-level systems and operations is essential for this role.

What should candidates do if they want to find out more about the position?

Candidates can contact Miranda Gardiner, the Executive Assistant Team Lead, at miranda.gardiner@nhs.scot or call 01856 888197.

What is the interview date for this position?

The interview date is scheduled for the week beginning 26th May 2025.

Do we support relocation for the successful candidate?

Yes, it is a condition of employment that the candidate must live and remain a resident within the UK.

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NHS Orkney

Science & Healthcare
Industry
501-1000
Employees
2001
Founded Year

Mission & Purpose

NHS Orkney provides healthcare services to the Orkney Islands, focusing on delivering high-quality, patient-centered care. Their mission is to ensure the health and well-being of island residents through integrated and accessible services, promoting health equity and addressing local needs effectively. The purpose is to support and enhance the health of the community by offering comprehensive medical care and fostering collaborative partnerships within the healthcare system.