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Executive Assistant

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
  • New York

AI generated summary

  • You need a High School Diploma or equivalent and 1-3 years of relevant experience.
  • You will draft correspondence, manage calendars, handle information requests, maintain records, prepare reports and presentations, and oversee office supplies while performing various administrative tasks.

Requirements

  • High School Diploma or equivalent required.
  • 1-3 years of relevant experience, required.

Responsibilities

  • Drafts confidential correspondence, reports, statements, etc.; takes meeting minutes and performs related administrative duties.
  • Coordinates executive’s calendar to ensure commitments are met; schedules appointments and makes arrangements for meetings.
  • Receives and reviews verbal and written information requests and releases information based on appropriateness; informs executive of matters requiring personal attention.
  • Maintains office inventory and initiates supply requisitions.
  • Administers executive’s recordkeeping system; creates and updates various records and documentation, ensuring accordance with company policies and procedures.
  • Compiles and analyzes basic information and prepares statistical data for reporting purposes.
  • Prepares presentation materials; creates charts, graphs, tables, graphics, etc.
  • Performs related duties as required. All responsibilities noted here are considered essential functions of the job under the Americans with Disabilities Act. Duties not mentioned here, but considered related are not essential functions.

FAQs

What are the primary responsibilities of an Executive Assistant?

The primary responsibilities include drafting confidential correspondence, scheduling appointments, maintaining office inventory, administering the executive's recordkeeping system, and preparing presentation materials.

What qualifications are required for the Executive Assistant position?

A High School Diploma or equivalent is required, along with 1-3 years of relevant experience.

Is prior experience necessary for this role?

Yes, 1-3 years of relevant experience is required for this position.

Are there opportunities for salary negotiations?

Yes, the salary range provided is a good faith determination and several factors, including experience and education, may influence the final offer.

What tools or skills are important for an Executive Assistant?

Important skills include strong organizational abilities, proficiency in drafting correspondence, effective calendar management, and competency in preparing statistical and presentation materials.

Will I be required to take meeting minutes?

Yes, taking meeting minutes is one of the key responsibilities of the Executive Assistant.

Is the job focused on a specific industry or sector?

The job description does not specify a particular industry, making it applicable to various sectors that require executive administrative support.

Are there opportunities for professional growth in this position?

While the job description does not specifically mention growth opportunities, positions like these often lead to advancement in administrative roles or other company departments.

Is this position full-time or part-time?

The job description does not specify whether the position is full-time or part-time. Please inquire for further details.

Is there a possibility of additional responsibilities beyond those listed?

Yes, the job description states that related duties may be assigned as required, indicating flexibility in the role.

We’ve re-imagined what health care can be. Are you Made for this?

Science & Healthcare
Industry
10,001+
Employees
1997
Founded Year

Mission & Purpose

Northwell Health is New York State’s largest health care provider and private employer, with 21 hospitals, about 900 outpatient facilities and more than 12,000 affiliated physicians. We care for over two million people annually in the New York metro area and beyond, thanks to philanthropic support from our communities. Our 85,000 employees – 18,900 nurses and 4,900 employed doctors, including members of Northwell Health Physician Partners – are working to change health care for the better. We’re making breakthroughs in medicine at the Feinstein Institutes for Medical Research. We're training the next generation of medical professionals at the visionary Donald and Barbara Zucker School of Medicine at Hofstra/Northwell and the Hofstra Northwell School of Nursing and Physician Assistant Studies