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Executive Assistant

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Wessex Water

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Bath

AI generated summary

  • You need 3-5 years at a senior level, strong communication and Microsoft skills, top organization, detail-oriented, calm under pressure, reliable, trustworthy, and able to maintain confidentiality.
  • You will manage projects, coordinate meetings, prepare presentations, handle travel logistics, oversee diary management, and ensure effective communication for the Directors.

Requirements

  • - a minimum of three to five years of experience working at a senior management level
  • - good communication skills at all levels within a large organisation
  • - excellent Microsoft skills
  • - exceptional organisational skills with good recall and anticipation to meet tight deadlines
  • - effective relationships at all company levels, influencing and challenging where appropriate
  • - the ability to cope calmly and efficiently with a heavy and demanding workload in a fast-paced environment
  • - the ability to prioritise and filter high volumes of workload – paying attention to detail – to produce high-quality and accurate work
  • - an eye for detail and accuracy without losing sight of the important issues
  • - the ability to balance the demands of the Directors with the other demands to ensure that a high level of support is maintained
  • - dedicated, reliable and trustworthy and an enthusiastic, flexible and professional approach at all times
  • - the ability to maintain confidentiality at all times
  • - good interpersonal skills and the ability to communicate at all levels
  • - judgement and decision-making skills, using your own initiative.

Responsibilities

  • In this role, you will take responsibility for specific projects assigned by the Directors, monitor progress and evaluate the outcome of each project, ensuring the Directors are kept fully informed.
  • You will coordinate, lead and manage a range of functions on behalf of the Directors, including the preparation of papers and presentations for internal and external use, arranging conference speaking slots and liaising with conference organisers to ascertain the content of presentations.
  • You will also prepare presentation materials and act as the first point of contact on behalf of the Directors, providing a 'focal' and 'advice' point for the department.
  • Tasks for this role include:
  • working with the Directors to ensure the effective and efficient implementation of company policies and the achievement of the department's objectives, including financial ones
  • electronic diary management for the Directors to ensure the effective use of time
  • managing and administering meetings and visits, including conference calls, interviews, conferences, etc
  • the screening of telephone and monitoring of email accounts for the Directors and dealing with matters where appropriate, especially in their absence
  • arranging and managing all logistical requirements and travel arrangements, including overseas travel, hotel bookings, business cards, room bookings etc
  • maintaining an efficient bring-forward system to ensure deadlines are met
  • attending management team meetings, and recording and chasing actions
  • information gathering and the draft compilation of reports for the board and management team meetings to ensure the Directors meet deadlines
  • handling personnel information, ensuring confidentiality at all times
  • where appropriate carry out primary research for the Directors, seeking information from a variety of sources and presenting findings in a suitable format
  • preparing correspondence, documents, reports and presentations (including personal correspondence where necessary)
  • managing systems on behalf of the Directors to deal with leave, expense claims, sickness, etc, for them and their management team, including compiling their travel and expenses monthly claim
  • managing the Directors' electronic and hard copy filing systems.

FAQs

What are the primary responsibilities of the Executive Assistant?

The Executive Assistant will provide business support to the Directors, manage projects, prepare presentations, coordinate meetings and travel, and act as the first point of contact on behalf of the Directors.

What qualifications are needed for this position?

A minimum of three to five years of experience working at a senior management level is required, along with excellent communication skills, strong Microsoft skills, and exceptional organizational abilities.

What kind of environment will I be working in?

You will be working in a fast-paced environment that requires the ability to handle a heavy and demanding workload while maintaining high standards of quality and accuracy.

Are there opportunities for career advancement?

Yes, the position offers career progression and professional development opportunities.

What benefits do you offer?

Benefits include total pension contributions up to 20%, a healthcare package, life assurance, enhanced family leave arrangements, and an interactive health and wellbeing platform, among others.

Is confidentiality important in this role?

Yes, maintaining confidentiality is a crucial aspect of the Executive Assistant's responsibilities.

How many days of holiday do employees receive?

Employees begin with 25 days of holiday, which increases to 28 days with length of service.

Do you have support for mental health and wellbeing?

Yes, the company provides support from mental health first aiders and has an interactive health and wellbeing platform available to employees.

Are applications from diverse backgrounds welcomed?

Yes, all applicants are welcome, and the company promotes diversity and inclusion in the workplace.

What is the company's stance on working with the armed forces?

The company has signed the Armed Forces Covenant and is a Disability Confident Employer.

Wessex Water

For You. For Life

Energy
Industry
1001-5000
Employees

Mission & Purpose

Wessex Water is the regional water and sewage treatment business serving an area of the south west of England, including Dorset, Somerset, Bristol, most of Wiltshire and parts of Gloucestershire and Hampshire. It is part of the Wessex Water Group, which comprises a number of other companies, alongside our regulated business, including engineering and construction, property development and waste management and renewable energy services. We are committed to giving all our customers excellent standards of service by providing high quality water and environmental services that protect health, improve the environment and give customers good value for money.