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Executive Assistant

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Hovione

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Cork

AI generated summary

  • You must have a bachelor's degree or equivalent, experience as an executive assistant, strong communication and organizational skills, and proficiency in Microsoft Office and communication tools.
  • You will manage calendars, travel, and meetings, prepare reports, facilitate communication, support projects, and improve operational efficiency for leadership and site teams.

Requirements

  • Bachelor’s degree or equivalent experience
  • Proven experience as an Executive Assistant or in a similar administrative support position, preferably within a global or cross-functional environment.
  • Excellent in written and verbal communication skills, with a strong attention to detail.
  • Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively.
  • Elevated level of discretion and confidentiality in handling sensitive information.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with communication tools (e.g., Zoom, Microsoft Teams).

Responsibilities

  • Provide high-level administrative and operational support to the Cork site head and global function leaders.
  • Manage complex calendars, meeting schedules, and travel arrangements.
  • Prepare reports, presentations, and materials for senior leadership meetings.
  • Ensure effective coordination and prioritization of tasks to meet critical deadlines.
  • Assist with internal communications and event coordination on-site, including planning, execution, and follow-up.
  • Draft and edit communication materials, such as announcements, newsletters, and presentations.
  • Facilitate collaboration between Cork site teams and global functions.
  • Organize and manage meetings, including agendas, minutes, and follow-up actions.
  • Contribute to special projects and initiatives to drive operational excellence.
  • Maintain and organize key documentation and databases for easy access.
  • Proactively identify areas for process improvement and contribute to enhancing operational efficiency.

FAQs

What is the main responsibility of the Executive Assistant at Hovione?

The Executive Assistant will provide high-level administrative and operational support to the Cork site head and global function leaders, manage complex calendars, and assist with internal communications and event coordination.

What qualifications are required for this position?

A Bachelor’s degree or equivalent experience is required, along with proven experience as an Executive Assistant or in a similar administrative support position, preferably within a global or cross-functional environment.

What communication skills are necessary for this role?

Excellent written and verbal communication skills are essential, along with a strong attention to detail.

What tools and software should the candidate be proficient in?

The candidate should have strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with communication tools such as Zoom and Microsoft Teams.

How important is confidentiality for this position?

It is crucial to maintain a high level of discretion and confidentiality when handling sensitive information in this role.

Will the Executive Assistant support internal communications and events?

Yes, the Executive Assistant will assist with internal communications and event coordination, including planning, execution, and follow-up.

Is there an emphasis on process improvement within the role?

Yes, the Executive Assistant is expected to proactively identify areas for process improvement and contribute to enhancing operational efficiency.

Is Hovione an equal opportunity employer?

Yes, Hovione is a proud Equal Opportunity Employer and values inclusion and diversity in the workplace.

Are there any considerations for workplace diversity?

Yes, Hovione aims to create a work environment where differences are valued and everyone is treated with fairness and respect, supporting team members regardless of their background.

Does Hovione accept unsolicited resumes from agencies?

No, Hovione does not accept unsolicited resumes from agencies or search firms for this job posting. Resumes submitted without a valid written agreement will become the sole property of Hovione.

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Hovione

In it for life

Manufacturing & Electronics
Industry
1001-5000
Employees
1959
Founded Year

Mission & Purpose

Hovione is an international company with over 60 years of experience in pharmaceutical development and manufacturing operations. As a Contract Development and Manufacturing Organization (CDMO) with a fully integrated offering of services for drug substances, drug product intermediates and drug products. The company has four FDA inspected sites in the USA, Portugal, Ireland and China and development laboratories in Lisbon, Portugal and New Jersey, USA. Hovione provides pharmaceutical customers services for the development and compliant manufacture of innovative drugs, including highly potent compounds, and customized product solutions across the entire drug life cycle. In the inhalation area, Hovione offers a complete range of services, from API, formulation development and devices. Hovione´s culture is based on innovation, quality and dependability. Hovione was the first Chemical/ Pharmaceutical Company to become a Certified B Corp, is a member of Rx-360, EFCG and participates actively in industry quality improvement initiatives to lead new global industry standards.