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Executive Assistant

  • Job
    Full-time
    Senior Level
  • Marketing
    People, HR & Administration
  • New York

AI generated summary

  • You need a bachelor's degree, 5+ years supporting senior executives, strong organization and communication skills, proficiency in Microsoft Office, and experience with travel and expense software.
  • You will manage executive schedules, coordinate meetings and travel, prepare expense reports, handle logistics, assist with events, and support team communications and presentations.

Requirements

  • * Bachelor's degree preferred
  • * 5+ years of experience supporting 2-4 senior executives
  • * Able to work autonomously and quickly, navigate ambiguity with great attention to detail, and maintain confidentiality.
  • * Highly organized, efficient, with strong customer service skills and a pleasant, personable demeanor
  • * Exceptional interpersonal skills and high effectiveness in communicating across all levels of an organization, including senior-level management; friendly and helpful demeanor
  • * Strong ability to prioritize and manage multiple tasks effectively, demonstrate consistent problem-solving skills within regular operating hours while maintaining high productivity
  • * Track record of successfully working as part of a team in a fast-paced office environment
  • * Proficiency in Microsoft Office suite.
  • * Experience with corporate travel and expense software a plus

Responsibilities

  • Manage the schedule and calendars for multiple executives with a high level of attention to detail
  • Coordinate and arrange all details of internal and external meetings for executives and their teams
  • Communicate with internal team members and external partners on behalf of the executives
  • Prepare expense reports, including on-demand travel expense reports according to T&E policy
  • Coordinate domestic and international travel, considering tight schedules and creating detailed itineraries
  • Proactively anticipate and address communication and efficiency issues
  • Handle meeting logistics, including but not limited to attendee availability, booking conference rooms, tech needs, catering orders, meeting agenda, and prep materials
  • Support key tentpole events by assisting with team travel registrations and event credential submissions; Capable of becoming quickly familiar with company policies and internal systems (ME for event travel, and credential protocols)
  • Assist in planning and execution of occasional events (team building, offsites, and social) involving key executives and team members
  • Coordinate presentations and team communications
  • Capable of handling ad-hoc, quick deadline assignments and additional office duties as assigned
  • Attend departmental team meetings as needed
  • Be a competent right hand to the Senior Executive Assistant supporting the CMO and Head of Operations

FAQs

What is the work arrangement for this Executive Assistant position?

The position is hybrid, allowing for a combination of onsite and remote work.

Are COVID-19 vaccinations required for this position?

Yes, any individual working onsite in our New York and New Jersey offices must be fully vaccinated against COVID-19.

What type of experience is required for this role?

A minimum of 5 years of experience supporting 2-4 senior executives is required.

What educational background is preferred for candidates applying for this position?

A Bachelor's degree is preferred.

What is the salary range for the Executive Assistant role?

The salary range is between $80,000 and $95,000.

Is there a focus on confidentiality in this position?

Yes, maintaining a high degree of confidentiality and sensitivity is essential in this role.

What skills are necessary to succeed as an Executive Assistant in this role?

Candidates should possess strong organizational skills, customer service capabilities, exceptional interpersonal skills, and proficiency in the Microsoft Office suite.

Will the Executive Assistant be involved in coordinating events?

Yes, the Executive Assistant will assist in planning and executing occasional events involving key executives and team members.

Is experience with travel and expense software necessary for this position?

While not mandatory, experience with corporate travel and expense software is a plus for this role.

What qualities are emphasized for candidates applying to this role?

Candidates should be results-oriented, self-starters with a strong work ethic, and possess the ability to navigate ambiguity with great attention to detail.

#bringyourgame

Entertainment & Media
Industry
1001-5000
Employees

Mission & Purpose

The National Basketball Association (NBA) is a global sports and media organization with the mission to inspire and connect people everywhere through the power of basketball.  Built around five professional sports leagues:  the NBA, WNBA, NBA G League, NBA 2K League and Basketball Africa League, the NBA has established a major international presence with games and programming available in 215 countries and territories in more than 50 languages, and merchandise for sale in more than 200 countries and territories on all seven continents. NBA Digital’s assets include NBA TV, NBA.com, the NBA App and NBA League Pass. The NBA has created one of the largest social media communities in the world, with 2.1 billion likes and followers globally across all league, team, and player platforms.  Through NBA Cares, the league addresses important social issues by working with internationally recognized youth-serving organizations that support education, youth and family development, and health-related causes.