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Executive Assistant

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Keoghs

1mo ago

Applications are closed

  • Job
    Full-time
    Senior (5-8 years)

Requirements

  • - At least 5 years’ experience as a PA to a senior executive
  • - Excellent communicator comfortable liaising with senior internal and external stakeholders
  • - Proactive and confident decision-maker
  • - Highly organised with an attention to detail
  • - Experienced within Microsoft Office applications, notably Outlook, Excel and Word

Responsibilities

  • Email management: Monitoring of emails to screen and escalate priorities for the CCO.
  • Report administration: Liaising with internal stakeholders to support the production of CCO management reports in line with deadlines to support effective governance of C&M operations.
  • Diary management: Being the first point of contact for meeting requests and organisation, proactively resolving diary clashes and ensuring meetings are suitably planned for the CCO.
  • Travel coordination: Booking travel and accommodation for the CCO and C&M leadership team, liaising with client contacts and planning itineraries that enable efficient time management.
  • Expense management: Processing expenses and submitting approvals as appropriate for the CCO and C&M leadership team to ensure the timely submission of expenses and adherence to the expense policy.
  • HR administration: Supporting HR governance for the CCO and C&M leadership team with activities including ensuring progress against objectives is tracked, performance reviews scheduled and holiday requests resolved.

FAQs

What is the primary responsibility of the Executive Assistant?

The primary responsibility of the Executive Assistant is to support the Chief Client Officer and leaders within the Clients and Markets function by managing emails, coordinating travel, organizing meetings, and assisting with HR administration.

What are the working hours for this position?

The working hours for this position are 35 hours per week, from Monday to Friday, 9am to 5pm, with a 1-hour unpaid lunch break.

Is this a permanent position?

Yes, this is a permanent position.

What qualifications are required for this role?

The role requires at least 5 years of experience as a PA to a senior executive, excellent communication skills, proactive decision-making abilities, strong organizational skills with attention to detail, and proficiency in Microsoft Office applications, particularly Outlook, Excel, and Word.

Where is the primary location for this role?

The primary location for this role is home-based in the United Kingdom.

When is the closing date for applications?

The closing date for applications is August 14, 2024.

What kind of experience is essential for this role?

At least 5 years of experience as a PA to a senior executive is essential for this role.

Are there opportunities for professional development in this role?

While the job description does not specify, many organizations offer opportunities for professional development to enhance skills and career growth.

Does the Executive Assistant need to manage client contacts?

Yes, the Executive Assistant will be responsible for liaising with client contacts to assist in planning travel itineraries.

Will the Executive Assistant be required to process expenses?

Yes, the Executive Assistant will be responsible for processing expenses and submitting approvals for the CCO and the leadership team.

Keoghs

An insurance-focused, top 50 law firm, we act decisively for leading insurers and businesses in the insurance industry

Law
Industry
1001-5000
Employees

Mission & Purpose

We are a top 40 law firm, focusing on the insurance sector, acting on behalf of leading insurers, businesses and suppliers to the insurance industry for over 50 years. In 2020, we joined Davies, the specialist professional services and technology firm, working in partnership with leading insurance, highly regulated and global businesses. Handling general insurance claims of all types, from the lowest value disputes through to the largest catastrophic losses makes us a trusted strategic partner for our clients. We minimise indemnity spend by combining technical expertise, thought leadership and technology whilst improving processes and services to deliver market-leading outcomes.