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Executive Assistant

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South East Coast Ambulance Service NHS Foundation Trust

6d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration

AI generated summary

  • You should be proactive, detail-oriented, experienced in diary management, and skilled in liaising with various stakeholders. You need to implement effective systems for managing Executive Directors' workloads.
  • You will manage diaries, arrange meetings with internal and external stakeholders, and implement systems to enhance the efficiency of Executive Directors and senior management teams.

Requirements

  • This position requires a proactive, adaptable and detail-oriented professional, who is friendly, engaging and confident in communicating across the organisation at all levels.
  • They will be able to make informed decisions, display sound judgement, and have an energetic and enthusiastic mindset, eager to tackle new tasks and offer ideas.
  • You will have extensive experience in diary management, arranging meetings and appointments via the calendar system with both external and internal personnel.
  • This will include liaison with government departments and other healthcare related organisations.
  • You will also have experience of developing and implementing effective systems and strategies to manage the activities, workload and efficient use of time of the Executive Directors.
  • You will provide additional diary and meeting coordination support to the senior management team within the directorates as required.

Responsibilities

  • As an Executive Assistant you will play a pivotal role in supporting the following Executive Directors in their daily operations by seamlessly handling a wide range of administrative tasks:
  • You will have extensive experience in diary management, arranging meetings and appointments via the calendar system with both external and internal personnel.
  • This will include liaison with government departments and other healthcare related organisations.
  • You will also have experience of developing and implementing effective systems and strategies to manage the activities, workload and efficient use of time of the Executive Directors.
  • You will provide additional diary and meeting coordination support to the senior management team within the directorates as required.

FAQs

What is the duration of the contract for this position?

The contract is a fixed term until 31 March 2025.

How many Executive Directors will the Executive Assistant be supporting?

The Executive Assistant will be supporting three Executive Directors: the Chief Medical Officer, the Chief Paramedic Officer, and the Chief Nurse, Director of Quality.

What does the role entail?

The role involves handling a wide range of administrative tasks, including diary management, arranging meetings, and effective stakeholder management to ensure the smooth running of the office.

What is the weekly working hours for this position?

The position requires 37.5 hours of work per week.

Is there any opportunity for personal development in this role?

Yes, the role offers personal and professional development and training opportunities.

What are the holiday entitlements for this job?

The position includes a minimum of 27 days' holiday each year, which increases after five years of service.

Are there any employee benefits associated with this job?

Yes, benefits include access to the NHS pension scheme, salary sacrifice schemes for cars or push bikes, occupational health and counselling services, and access to NHS discounts.

Who can I contact for further details or informal visits?

You can contact Kirsty Booth, the Business Support Manager, at kirsty.booth@secamb.nhs.uk or by telephone at 07899 067339.

What skills are essential for this position?

Essential skills include being proactive, adaptable, detail-oriented, having effective stakeholder management skills, and experience in diary management and meeting coordination.

What is the working arrangement for this position?

This is a hybrid role, requiring 1 to 2 days in the office each week.

South East Coast Ambulance Service NHS Foundation Trust

Are you ready for a new challenge? Are you ready to respond?

Science & Healthcare
Industry
1001-5000
Employees
2006
Founded Year

Mission & Purpose

South East Coast Ambulance Service NHS Foundation Trust provides emergency and urgent medical services across the South East of England. Their mission is to deliver high-quality, responsive care to patients in need, ensuring rapid and effective treatment. They focus on improving patient outcomes through exceptional emergency care, continuous service development, and community engagement.