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Executive Assistant

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • $78.5K - $98.1K
  • New York City
  • Quick Apply

AI generated summary

  • You need 5-7 years of executive support experience, advanced MS-Office skills, event planning experience, strong communication and problem-solving skills, ability to handle multiple tasks, interact with all levels of management, maintain confidentiality, and be digitally savvy. Overtime and travel may be required.
  • You will support the Senior Vice-President, Operations NA with administrative tasks, calendar management, expense reporting, office supplies, communications, meeting coordination, budget tracking, travel arrangements, and special projects.

Requirements

  • Education:
  • High School Degree required, Bachelor’s degree, preferred
  • Advanced training and proficiency in MS-Office Suite is required
  • Knowledge of/proficiency in Concur, or similar T&E system is required
  • Experience / Background:
  • 5-7 years of previous experience supporting senior level management.
  • Excellent verbal and written communication skills required
  • Prior experience coordinating and planning large meetings and events is highly preferred
  • Qualified candidates must be detail oriented, able to multi-task, and exhibit strong interpersonal skills
  • Proven success anticipating change, problem-solving, and acting with a sense of urgency are key competencies for success in this position
  • Candidates must be comfortable interacting with different personalities and across all levels of management, while always maintaining confidentiality and discretion
  • Digitally savvy and good knowledge/usage of social media will be a plus
  • Not afraid to ask for clarification, take risks and make mistakes
  • Working Conditions
  • Work is performed in a typical office environment, with limited demands for movement and lifting. Normal visual acuity required for correspondence and computer terminal usage. Ability to work overtime as required.
  • Travel
  • Position will require travel to support meetings and events.
  • Estimate: 10-15% of time.

Responsibilities

  • Responsible for all administrative duties supporting the Senior Vice-President, Operations NA, including:
  • Calendar Management: Planning of calendar, taking minutes/tracking actions, coordinate travel, arrange meetings, order catering (as needed), schedule/initiate conference calls.
  • Expense Reporting: Manage and submit all expenses in timely manner.
  • Office Supplies: order supplies and ensure department remains within budget.
  • Provide support to North American Operations VP’s, Directors, as needed.
  • Represent the Senior Vice-President, Operations NA in communications (i.e.: phone/fax/mail/email, company notes, holiday cards, etc.).
  • Prepare drafts of correspondence for approval and execute transmission, as appropriate.
  • Develop standards for regular communications to the North American Operations team.
  • Coordinate and plan Meetings (Internal & External) and events, as required.
  • Prepare agendas and itineraries.
  • Manage external vendors, when appropriate.
  • Manage all logistics.
  • Travel to meetings/events, as required.
  • Act as Budget Coordinator for Departmental Overhead Budget.
  • Track spending and provide Senior Vice-President, Operations NA with quarterly updates on cost centers including departmental travel and entertainment expenses.
  • Manage Invoices related to any activities of Senior Vice-President, Operations NA and related meetings/events.
  • ​Handle special projects, as necessary

FAQs

What is the salary range for the Executive Assistant position at Pernod Ricard in New York?

The salary range for this role, based in New York, is $78,480.00 to $98,100.00. Base salaries are determined during the interview process based on the candidate's experience, skills, and the responsibilities of the position.

What are the key responsibilities of the Executive Assistant at Pernod Ricard?

The key responsibilities of the Executive Assistant include providing daily administrative support to the Senior Vice-President, Operations NA, managing calendar activities, coordinating travel, ordering supplies, managing expenses, assisting with communications, planning meetings and events, acting as a Budget Coordinator, handling special projects, and more.

What qualifications and experience are required for the Executive Assistant role at Pernod Ricard?

Candidates for the Executive Assistant role should have a high school degree (Bachelor's degree preferred), 5-7 years of experience supporting senior-level management, proficiency in MS-Office Suite and T&E systems, excellent communication skills, experience in coordinating and planning meetings and events, strong interpersonal skills, and the ability to maintain confidentiality and discretion.

What are the working conditions for the Executive Assistant position at Pernod Ricard?

The work is typically performed in a typical office environment with limited demands for movement and lifting. Normal visual acuity is required for correspondence and computer terminal usage. The position may require working overtime as needed, and some travel may be required to support meetings and events.

What benefits and perks are offered to Executive Assistants at Pernod Ricard?

Benefits and perks for Executive Assistants at Pernod Ricard include competitive compensation, performance bonuses, career development opportunities, paid time off and wellbeing days, medical, dental, vision, and life insurance, product allowances, gym reimbursement, Employee Assistance Program, wellness benefits, and more.

Retail & Consumer Goods
Industry
10,001+
Employees
1975
Founded Year

Mission & Purpose

Pernod Ricard is a convivial, responsible and successful global wine and spirits group and the #1 premium spirits organisation in the world. The Group represents 240 premium brands available in more than 160 countries. We are 18,500 exceptionally talented people worldwide with our own salesforce in 73 countries. Our portfolio is one of the most comprehensive in the market with every major category of wine and spirits, providing Pernod Ricard with a unique competitive advantage. To keep growing our business, transforming our industry and making a positive impact on the world, we believe in the power of human connection. Creating ‘convivialité’ is our business and our raison d’être. As ‘créateurs de convivialité’, our purpose is to turn every social interaction into a genuine, friendly and responsible experience of sharing. We believe there can be no convivialité with excess and strive to be sustainable and responsible at every step, from grain to glass.