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Executive Assistant

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EY

5d ago

  • Job
    Full-time
    Mid & Senior Level
  • Customer Relations
    People, HR & Administration
  • Toronto

AI generated summary

  • You must excel in time management, prioritize effectively, solve problems proactively, adapt to change, and maintain confidentiality. Strong communication, tech proficiency, and teamwork are essential.
  • You will support client engagement, manage documents, coordinate meetings and events, handle travel logistics, and collaborate with teams while providing backup support as needed.

Requirements

  • Outstanding time management and organizational skills in a demanding fast-paced environment
  • Proven ability to prioritize and meet multiple and/or unexpected deadlines
  • Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
  • Agility and flexibility in response to changing priorities and needs with proactive follow-through
  • Committed to contributing to a strong team culture to ensure success
  • Develop and maintain relationships to efficiently leverage expertise
  • Sound judgement regarding confidential and sensitive matters
  • Ability to multi-task and learn quickly, while being adaptable to change
  • Be an ambassador for new technology and processes, and be eager to engage in continuous learning and development
  • Post-secondary education and/or relevant experience
  • Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools
  • Excellent customer service and proven team player with strong written and oral communications skills

Responsibilities

  • Business support
  • Engagement maintenance - Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process
  • Document management - Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools
  • Meetings & events - Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars
  • Teaming
  • Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues

FAQs

What is the role of an Executive Assistant at EY?

The Executive Assistant at EY supports the Partners and plays a key role in the Core Business Services team by delivering exceptional service and helping to keep the organization running strong.

What qualifications do I need to apply for this position?

You must have post-secondary education and/or relevant experience, along with proficiency in Microsoft Office tools, specifically Outlook, Word, Excel, and PowerPoint.

Are there any specific skills that are important for this role?

Yes, key skills include outstanding time management, organizational skills, strategic thinking, problem-solving abilities, agility and flexibility to adapt to changing priorities, and strong written and oral communication skills.

What are my responsibilities as an Executive Assistant?

Responsibilities include business support such as engagement maintenance and document management, coordinating meetings and events, participating in team initiatives, and providing backup support for colleagues.

Is there potential for career development in this position?

Yes, EY offers opportunities to develop new skills and progress your career, along with coaching and feedback from engaging colleagues.

What benefits does EY offer to its employees?

EY provides a competitive compensation package, comprehensive medical and dental coverage, a defined contribution pension plan, vacation policy, paid personal days, and various programs designed to support employee well-being.

How does EY promote diversity and inclusion?

EY is committed to fostering an inclusive environment where differences are valued, advancing gender equity, supporting the 2SLGBTQIA+ community, promoting neuroinclusion, and amplifying Indigenous voices.

Do we support remote work?

Yes, we offer remote work options but in a hybrid format.

What is the culture like at EY?

EY fosters a high-performance teaming culture where everyone is encouraged to achieve their potential and contribute to building a better working world.

What type of software tools will I be using as an Executive Assistant?

You will primarily use Microsoft Office tools, but will also learn and work with customized software and tools as necessary.

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EY

Accounting
Industry
1-10
Employees

Mission & Purpose

EY exists to build a better working world, helping create long-term value for clients, people and society and build trust in the capital markets. Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today. Find out more about the EY global network http://ey.com/en_gl/legal-statement