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Executive Assistant and Internal Communications

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  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • London

Requirements

  • Have solid experience in an Executive Assistant role to senior management.
  • Have experience in internal communications, including event planning and organization.
  • Have a genuine passion for fostering conviviality and a positive work culture.
  • Are fluent in English and have excellent communication/interpersonal skills.
  • Have the ability to multi-task and prioritize; demonstrating agility and flexibility.
  • Are proactive and have a positive can-do attitude, happy to work within a team setting.
  • Have exceptional attention to detail, planning, and organisational skills with strong follow-through.
  • Are a ‘hands-on’ team player with genuine passion and enthusiasm to contribute to the running of a professional and welcoming team.
  • Are keen to develop an understanding of the business to ensure proactive support.
  • Have excellent skills in Microsoft Office.
  • Have previous experience working in an international company.

Responsibilities

  • Global VPs support
  • Efficiently assist the VPs daily and optimise information flow with key contacts (internal & external).
  • Coordinate the VPs agenda, travels and meetings with other TAG departments.
  • Provide administrative support such as complex travel arrangements and expenses, T&E follow-up, POs, invoices, presentations, reports, filling & archiving.
  • Coordinate necessary HR processes for direct reports (annual performance process, onboarding of new employees, equipment & email address order and return, office arrangements, access card, company card, system access, flowers order, birthday gifts, etc).
  • Arrange events and meetings (keep track of the invites, participators, venue, food arrangements).
  • Function support
  • Responsible for the Growth Acceleration & Gins Marketing coordination of market visit planning and coordination of meetings.
  • Work closely with CEO Senior Assistant to corporate calendar process (steerco weeks, annual cycles).
  • Coordinate all Growth Acceleration & Gins Marketing LT meetings & events – planning, organisation, and collaboration with external suppliers and other marketing assistants.
  • Consolidate all Growth Acceleration & Gins Marketing LT meeting agendas, write minutes and follow-up action points
  • Support team environments and proactively offer support if needed in team projects (if time allows).
  • Internal Communication & Conviviality
  • Actively monitor that local information channels such as intranet and screens are updated.
  • Implement locally TAG-joint as well as Group initiatives, and organise events for our TAG London employees to build the TAG sense of belonging.
  • Participate in relevant Corporate Communications and HR initiatives (Employee Value Proposition, Company values & behaviours, corporate induction) while being the first point of contact and coordinator for Corporate Communications matters for TAG London.
  • Organise events for our TAG London employees depending on the need of the business and the organization.
  • Represent TAG as “TAG engagement manager” in the monthly meeting led by Communications, S&R and Public Affairs Director Northern Europe ME.

FAQs

What are the main responsibilities of the Executive Assistant and Internal Communications role?

The main responsibilities include providing support to the Global VP Growth Acceleration and VP Marketing Gins, coordinating agendas and meetings, assisting with administrative tasks, coordinating internal communications and events for the TAG London team.

Who will the Executive Assistant and Internal Communications report to?

The Executive Assistant and Internal Communications will report to the VP Marketing Gins, with a dotted line to the VP Growth Acceleration, and be part of the TAG Assistant Team.

What are the key requirements for this role?

The key requirements include solid experience as an Executive Assistant, experience in internal communications, excellent communication skills, ability to multitask and prioritize, a positive attitude, attention to detail, and proficiency in Microsoft Office.

What benefits are offered by Pernod Ricard for this role?

Benefits include private medical insurance, critical illness cover, annual holiday, pension plan, employee discounts, regular events, flexibility, mental fitness resources, and more.

How does Pernod Ricard promote diversity and inclusion in the workplace?

Pernod Ricard promotes diversity and inclusion by fostering a diverse workforce and inclusive culture, assessing applications based on skills and experiences rather than background factors, and providing opportunities for flexible working and accommodations.

Retail & Consumer Goods
Industry
10,001+
Employees
1975
Founded Year

Mission & Purpose

Pernod Ricard is a convivial, responsible and successful global wine and spirits group and the #1 premium spirits organisation in the world. The Group represents 240 premium brands available in more than 160 countries. We are 18,500 exceptionally talented people worldwide with our own salesforce in 73 countries. Our portfolio is one of the most comprehensive in the market with every major category of wine and spirits, providing Pernod Ricard with a unique competitive advantage. To keep growing our business, transforming our industry and making a positive impact on the world, we believe in the power of human connection. Creating ‘convivialité’ is our business and our raison d’être. As ‘créateurs de convivialité’, our purpose is to turn every social interaction into a genuine, friendly and responsible experience of sharing. We believe there can be no convivialité with excess and strive to be sustainable and responsible at every step, from grain to glass.