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Executive Assistant at Lake Mary Hospital

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Orlando Health

30d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Healthcare
  • Orlando

AI generated summary

  • You need an Associate’s Degree or relevant experience, 5 years in admin roles, proficiency in Microsoft Office, calendar management skills, attention to detail, and event planning experience preferred.
  • You will provide confidential administrative support, manage schedules and meetings, maintain relationships, handle correspondence, and ensure smooth operations for senior management.

Requirements

  • Associate’s Degree or can demonstrate proof of completion within 12 months of hire date.
  • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate’s degree (in addition to the requirements listed in the Experience section).
  • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).
  • Five (5) years of customer service, administrative, secretarial or related experience.
  • Prefers someone that has event planning experience.
  • Calendar Management is a must.
  • Attention to detail.

Responsibilities

  • Provides advanced, diversified and confidential administrative support requiring broad and comprehensive clerical/secretarial experience, skill and knowledge of organization policies and practices for the COO/CMO/CNO/CQO/CFO/AVP.
  • Has significant contact with senior management and organizational data.
  • Interacts professionally with all levels of management.
  • Significant employee contact and outstanding customer service to children and their families.
  • Establishes and maintains strong relationships with employees, senior management, board members, medical staff and various external contacts.
  • Must be able to handle all confidential meetings and correspondence with discretion.
  • Performs significant administrative duties with multiple priorities and tasks.
  • Organizes and expedites flow of work through the COO/CMO/CNO/CQO/CFO/AVP.
  • Provides work direction to other clerical personnel within the department.
  • Organizes meetings including distributing materials, set up of audio/visual equipment, arranging for refreshments or catering and transcribing minutes.
  • Schedules and maintains calendars of appointments, meetings, and travel itineraries and coordinates related duties such as flights, hotel and transportation arrangements.
  • Creates, prepares, coordinates and maintains presentations, including charts and graphs, databases and spreadsheets.
  • Prepares, monitors, or assists with the preparation of various budgets.
  • Recommends and help to implement processes which facilitate cost reduction.
  • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
  • Conducts Internet research, data collection and some analysis of information.
  • Coordinates special events.
  • Answers phone calls, routes callers, takes messages and resolves routine and sometimes complex inquiries.
  • Responds to callers and visitors not requiring the attention of the COO/CMO/CNO/CQO/CFO/AVP utilizing significant discretion in varied areas.
  • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
  • Maintains compliance with all Orlando Health policies and procedures.

FAQs

What is the status of the Executive Assistant position at Lake Mary Hospital?

The position is full-time.

What is the work schedule for the Executive Assistant role?

The schedule for this role is dayshift.

What are the primary responsibilities of the Executive Assistant?

The Executive Assistant provides advanced, diversified, and confidential administrative support to senior management, manages calendars, organizes meetings, and handles various administrative duties.

Is experience in customer service required for this position?

Yes, five years of customer service, administrative, secretarial, or related experience is required.

Is there a specific educational requirement for the Executive Assistant position?

An Associate’s Degree is required or proof of completion within 12 months of hire date; however, two years of prior experience can substitute for the degree.

What software proficiency is expected for the Executive Assistant role?

Candidates should be highly proficient in word processing, spreadsheet, presentation, and/or database software, preferably Microsoft Office products.

Does the Executive Assistant position offer any opportunities for professional development?

Yes, as a new hospital, there are unique opportunities for career advancement, leadership roles, and professional development.

What is the work environment like at Orlando Health Lake Mary Hospital?

The hospital provides a state-of-the-art facility designed to serve the Seminole County community with comprehensive medical and surgical services.

Are there any benefits provided from day one of employment?

Yes, the benefits package begins on day one for full-time and part-time employees.

Is event planning experience preferred for this position?

Yes, event planning experience is preferred for the Executive Assistant position.

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Orlando Health

A trusted leader inspiring hope through the advancement of health.

Science & Healthcare
Industry
10,001+
Employees
1918
Founded Year

Mission & Purpose

Orlando Health is a not-for-profit healthcare organization with $7.6 billion of assets under management that serves the southeastern United States. Headquartered in Orlando, Florida, the system was founded more than 100 years ago.