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Executive Assistant Business Partner I

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Uber

20d ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Toronto
    Remote

AI generated summary

  • You need 2-4 years of admin experience, support for VP/Director, a degree, strong org skills, initiative, budget management, and the ability to manage multiple priorities in a fast-paced environment.
  • You will manage calendars, schedule meetings, take notes, arrange travel, assist with events, track deadlines, and handle expense reports while providing general support to leadership.

Requirements

  • Minimum 2+ years of administrative experience
  • Minimum 4+ years of administrative experience
  • Minimum 2+ years experience supporting a VP-level leader or above in any scoped business or a Director-level leader or above in a global business
  • Bachelor's degree or equivalent practical experience
  • Google calendar
  • Experience supporting multiple leaders
  • Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
  • Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
  • Experience working in a fast paced, often changing environment with efficiency and accuracy
  • Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
  • Strong organizational skills with a strong attention to detail
  • Experience coordinating projects
  • Experience with budget management
  • Ability to work with confidential information
  • Experience working in a complex, matrixed and global environment

Responsibilities

  • Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
  • Help ensure the leader is properly prepared and on time for all meetings
  • Assist with the scheduling of multiple stakeholder meetings
  • Contribute to leadership meetings by taking notes and tracking action items
  • Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
  • Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
  • Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
  • Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
  • Follow up and provide reminders on project deadlines, AIs, and deliverables
  • Assist with ensuring the timely review and submission of expenses
  • May assist with facility/space planning logistics
  • May preview and provide feedback regarding team expense reports, and assist with running leader's or team's morale budget
  • May work on other tasks and projects as assigned

FAQs

What is the role of an Executive Assistant Business Partner I?

The Executive Assistant Business Partner I supports Uber's leadership by providing sophisticated administrative and operational support, managing complex calendars, assisting with meeting coordination, and contributing to various projects that enhance business priorities and team collaboration.

What are the main responsibilities of this role?

Key responsibilities include managing complex calendars, scheduling meetings, taking notes during leadership meetings, assisting with event planning, arranging domestic and international travel, and tracking project deadlines and deliverables.

What qualifications are required for this position?

A minimum of 2+ years of administrative experience is required, with a preference for 4+ years, including experience supporting VP-level leaders. A Bachelor's degree or equivalent practical experience is also preferred.

Is experience with Google Calendar necessary?

Yes, experience with Google Calendar is essential for managing complex calendars and scheduling.

What skills are preferred for candidates applying for this role?

Preferred skills include excellent communication abilities, strong organizational skills, the capability to prioritize effectively, experience working in fast-paced environments, and proficiency in budget management.

Are there opportunities for career growth within the EA community?

Yes, there are prospects for career growth and development by becoming part of Uber's extraordinary EA community and engaging in various projects.

What is the hourly pay range for this position in Canada?

The base hourly rate for this role ranges from CAD$34.62 to CAD$38.47.

Are there any benefits offered to employees in this role?

Yes, employees in this role will be eligible for Uber's bonus program, equity awards, and various other benefits. More details can be found on Uber's careers benefits page.

Will the position require handling confidential information?

Yes, the role involves working with confidential information, so the ability to manage sensitive data is important.

Do we support remote work?

Yes, we do support remote work but in a hybrid format.

We reimagine the way the world moves for the better.

Technology
Industry
10,001+
Employees
2009
Founded Year

Mission & Purpose

We are Uber. The go-getters. The kind of people who are relentless about our mission to help people go anywhere and get anything and earn their way. Movement is what we power. It’s our lifeblood. It runs through our veins. It’s what gets us out of bed each morning. It pushes us to constantly reimagine how we can move better. For you. For all the places you want to go. For all the things you want to get. For all the ways you want to earn. Across the entire world. In real time. At the incredible speed of now. The idea for Uber was born on a snowy night in Paris in 2008, and ever since then our DNA of reimagination and reinvention carries on. We’ve grown into a global platform powering flexible earnings and the movement of people and things in ever expanding ways. We’ve gone from connecting rides on 4 wheels to 2 wheels to 18-wheel freight deliveries. From takeout meals to daily essentials to prescription drugs to just about anything you need at any time and earning your way. From drivers with background checks to real-time verification, safety is a top priority every single day. At Uber, the pursuit of reimagination is never finished, never stops, and is always just beginning.

Culture & Values

  • Go get it

    Bring the mindset of a champion. Our ambition is what drives us to achieve our mission. How we define a champion mindset isn’t based on how we perform on our best days, it’s how we respond on the worst days. We hustle, embrace the grind, overcome adversity, and play to win for the people we serve. Because it matters.

  • Trip obsessed

    Make magic in the marketplace. The trip is where the marketplace comes to life. The earner, rider, eater, carrier and merchant are the people who connect in our marketplace - and we see every side. This requires judgment to make difficult trade-offs, blending algorithms with human ingenuity, and the ability to create simplicity from complexity. When we get the balance right for everyone, Uber magic happens.

  • Build with heart

    We care. We work at Uber because our products profoundly affect lives and we care deeply about our impact. Putting ourselves in the shoes of the people who connect in our marketplace helps us build better products that positively impact our communities and partners. Our care drives us to perfect our craft.

  • Stand for safety

    Safety never stops. We embed safety into everything we do. Our relentless pursuit to make Uber safer for everyone using our platform will continue to make us an industry leader for safety. We know the work of safety never stops, yet we can and will challenge ourselves to always be better for the communities we serve.

  • See the forest and the trees

    Know the details that matter. Building for the intersection of the physical and digital worlds at global scale requires seeing the big picture and the details. Knowing the important details can change the approach, and small improvements can compound into enormous impact over time.

  • One Uber

    Bet on something bigger. It’s powerful to be a part of something bigger than any one of us, or any one team. That’s why we work together to do what’s best for Uber, not the individual or team. We actively support our teammates, and they support us - especially when we hit the inevitable bumps in the road. We say what we mean, disagree and commit, and celebrate our progress, together.

  • Great minds don't think alike

    Diversity makes us stronger. We seek out diversity. Diversity of ideas. Identity. Ethnicity. Experience. Education. The more diverse we become, the more we can adapt and ultimately achieve our mission. When we reflect the incredible diversity of the people who connect on our platform, we make better decisions that benefit the world.

Benefits

  • Comprehensive Healthcare

  • Flexible Work

  • Uniquely Uber

  • Health & Wellness