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Executive Assistant Business Partner II

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Uber

Yesterday

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Sunnyvale

AI generated summary

  • You need 6+ years of admin experience, Google Calendar/G-Suite skills, and experience supporting VP-level leaders globally, with strong communication and project coordination abilities.
  • You will manage calendars, coordinate travel, plan events, track expenses, support leadership meetings, and handle various projects while fostering team culture and morale.

Requirements

  • 6+ years of administrative experience
  • Google Calendar / G-Suite experience
  • Experience with meetings - calendering, zoom, slack, and sli.do
  • 8+ years of administrative experience preferred
  • 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
  • Experience supporting multiple leaders across Global timezones (e.g., US and India)
  • Excellent communication skills with the ability to coordinate real-time over Slack
  • Demonstrated ability to prioritize leaders' calendars with the ability to make judgment calls and decisions based on rapidly shifting priorities
  • Proven ability to work in a fast-paced, often changing environment with efficiency and accuracy
  • Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
  • Experience coordinating projects
  • Experience with budget management
  • Ability to work with confidential information
  • Bachelor's degree or equivalent practical experience
  • Experience working in a complex, matrixed, and global environment

Responsibilities

  • Manage complex calendars using Google Calendar including vetting, prioritizing and providing recommendations.
  • Be a strategic partner, and handle calendaring. Including adding, canceling and editing meeting requests, as well as ensuring timing and logistical details are in place (Zoom, attendees, etc.).
  • Total travel coordination, both international and domestic, including air and ground transportation, hotel reservations, visas and other travel documentation.
  • Plan and coordinate team all-hands meetings, internal events, offsites, and all logistical and budget requirements related to the above.
  • Being a true business partner by attending leadership meetings, understanding business priorities, playing a heavy role in operating cadence and culture, and keeping a pulse on overall morale.
  • Managing monthly expenses and submitting reports for executives and tracking P&L for their teams.
  • Navigate a complex conference room landscape.
  • May work on other tasks and projects as assigned.

FAQs

What is the main responsibility of an Executive Assistant Business Partner II at Uber?

The main responsibility includes providing sophisticated administrative and operational support to Uber's leadership, managing complex calendars, coordinating travel, planning events, tracking expenses, and acting as a business partner to executives.

What are the basic qualifications required for this role?

The basic qualifications include 6+ years of administrative experience, experience with Google Calendar and G-Suite, and familiarity with meeting tools such as Zoom, Slack, and sli.do.

What is preferred for candidates applying to this position?

Preferred qualifications include 8+ years of administrative experience, 4+ years supporting VP-level or Director-level leaders in a global business, experience across global time zones, excellent communication skills, and experience with budget management.

Is there a specific educational requirement for this role?

Yes, a Bachelor's degree or equivalent practical experience is required for this role.

What does “managing complex calendars” entail?

Managing complex calendars involves vetting and prioritizing meeting requests, making recommendations, editing meetings, and ensuring all logistical details like timing and platform (Zoom, etc.) are in place.

How does the position contribute to team dynamics?

The position contributes to team dynamics by actively participating in leadership meetings, understanding business priorities, and promoting team collaboration and morale.

Are there opportunities for bonuses or equity awards in this role?

Yes, employees in this role are eligible to participate in Uber's bonus program and may be offered equity awards as part of their compensation.

What is the hourly pay range for this position in San Francisco and Sunnyvale, CA?

The base hourly pay range for this position in San Francisco and Sunnyvale is USD$50.97 per hour - USD$56.73 per hour.

Is experience with confidential information important for this role?

Yes, the ability to work with confidential information is crucial for this position.

What type of work environment can candidates expect?

Candidates can expect a fast-paced, often changing work environment that requires efficiency, accuracy, and the ability to navigate complexities within a global and matrixed organization.

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Uber

We reimagine the way the world moves for the better.

Technology
Industry
10,001+
Employees
2009
Founded Year

Mission & Purpose

We are Uber. The go-getters. The kind of people who are relentless about our mission to help people go anywhere and get anything and earn their way. Movement is what we power. It’s our lifeblood. It runs through our veins. It’s what gets us out of bed each morning. It pushes us to constantly reimagine how we can move better. For you. For all the places you want to go. For all the things you want to get. For all the ways you want to earn. Across the entire world. In real time. At the incredible speed of now. The idea for Uber was born on a snowy night in Paris in 2008, and ever since then our DNA of reimagination and reinvention carries on. We’ve grown into a global platform powering flexible earnings and the movement of people and things in ever expanding ways. We’ve gone from connecting rides on 4 wheels to 2 wheels to 18-wheel freight deliveries. From takeout meals to daily essentials to prescription drugs to just about anything you need at any time and earning your way. From drivers with background checks to real-time verification, safety is a top priority every single day. At Uber, the pursuit of reimagination is never finished, never stops, and is always just beginning.

Culture & Values

  • Go get it

    Bring the mindset of a champion. Our ambition is what drives us to achieve our mission. How we define a champion mindset isn’t based on how we perform on our best days, it’s how we respond on the worst days. We hustle, embrace the grind, overcome adversity, and play to win for the people we serve. Because it matters.

  • Trip obsessed

    Make magic in the marketplace. The trip is where the marketplace comes to life. The earner, rider, eater, carrier and merchant are the people who connect in our marketplace - and we see every side. This requires judgment to make difficult trade-offs, blending algorithms with human ingenuity, and the ability to create simplicity from complexity. When we get the balance right for everyone, Uber magic happens.

  • Build with heart

    We care. We work at Uber because our products profoundly affect lives and we care deeply about our impact. Putting ourselves in the shoes of the people who connect in our marketplace helps us build better products that positively impact our communities and partners. Our care drives us to perfect our craft.

  • Stand for safety

    Safety never stops. We embed safety into everything we do. Our relentless pursuit to make Uber safer for everyone using our platform will continue to make us an industry leader for safety. We know the work of safety never stops, yet we can and will challenge ourselves to always be better for the communities we serve.

  • See the forest and the trees

    Know the details that matter. Building for the intersection of the physical and digital worlds at global scale requires seeing the big picture and the details. Knowing the important details can change the approach, and small improvements can compound into enormous impact over time.

  • One Uber

    Bet on something bigger. It’s powerful to be a part of something bigger than any one of us, or any one team. That’s why we work together to do what’s best for Uber, not the individual or team. We actively support our teammates, and they support us - especially when we hit the inevitable bumps in the road. We say what we mean, disagree and commit, and celebrate our progress, together.

  • Great minds don't think alike

    Diversity makes us stronger. We seek out diversity. Diversity of ideas. Identity. Ethnicity. Experience. Education. The more diverse we become, the more we can adapt and ultimately achieve our mission. When we reflect the incredible diversity of the people who connect on our platform, we make better decisions that benefit the world.

Benefits

  • Comprehensive Healthcare

  • Flexible Work

  • Uniquely Uber

  • Health & Wellness