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Executive Assistant Business Partner II

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Uber

1mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Miami
    Remote

AI generated summary

  • You need 6-8+ years admin experience, 4+ years supporting VP/Director, project coordination, budget management, strong communication, organization, and ability to work confidentially in a fast-paced environment.
  • You will manage calendars, coordinate meetings, assist with travel arrangements, handle expenses, note leadership meetings, and support event planning and project deadlines.

Requirements

  • Minimum 6+ years of administrative experience
  • Minimum 8+ years of administrative experience preferred
  • Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
  • Google calendar
  • Tech company experience
  • Experience supporting multiple leaders
  • Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
  • Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
  • Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
  • Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
  • Strong organizational skills with a strong attention to detail
  • Experience coordinating projects
  • Experience with budget management
  • Ability to work with confidential information
  • Experience working in a complex, matrixed and global environment
  • Bachelor's degree or equivalent practical experience

Responsibilities

  • Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
  • Help ensure leaders are properly prepared and on time for all meetings
  • Assist with the scheduling of multiple stakeholder meetings
  • Contribute to leadership meetings by taking notes and tracking action items
  • Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
  • Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
  • Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
  • Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
  • Follow up and provide reminders on project deadlines, AIs, and deliverables
  • Assist with ensuring the timely review and submission of expenses
  • May assist with facility/space planning logistics
  • May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
  • May work on other tasks and projects as assigned

FAQs

What team will the Executive Assistant Business Partner II be supporting?

The Executive Assistant Business Partner II will be supporting the Insurance Team, which includes three senior leaders.

What type of experience is required for this role?

A minimum of 6+ years of administrative experience is required, with a preference for at least 8+ years, and 4+ years of experience supporting a VP-level leader or a Director-level leader in a global business.

What are the primary responsibilities of the Executive Assistant Business Partner II?

Primary responsibilities include managing complex calendars, scheduling meetings, assisting with travel arrangements, event coordination, tracking expenses, and contributing to team collaboration.

Is experience in a tech company preferred for this position?

Yes, experience in a tech company is preferred.

What tools or platforms will I be using for calendar management?

You will primarily be using Google Calendar for managing complex calendars.

Is there an opportunity to participate in a bonus or equity award program?

Yes, all US locations are eligible to participate in Uber's bonus program and may be offered an equity award and other types of compensation.

What are the work hours for this position?

This position is full-time; specific hours may vary.

Where is this position located?

The position is based in Miami, FL, or New York, NY, depending on the selected candidate.

Are there opportunities for professional development within this role?

While not specified in the job description, Uber typically encourages professional growth and development opportunities for employees.

Will I be involved in managing budgets?

Yes, experience with budget management is preferred, and you may assist with managing the leader's or team's morale budget.

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Uber

We reimagine the way the world moves for the better.

Technology
Industry
10,001+
Employees
2009
Founded Year

Mission & Purpose

We are Uber. The go-getters. The kind of people who are relentless about our mission to help people go anywhere and get anything and earn their way. Movement is what we power. It’s our lifeblood. It runs through our veins. It’s what gets us out of bed each morning. It pushes us to constantly reimagine how we can move better. For you. For all the places you want to go. For all the things you want to get. For all the ways you want to earn. Across the entire world. In real time. At the incredible speed of now. The idea for Uber was born on a snowy night in Paris in 2008, and ever since then our DNA of reimagination and reinvention carries on. We’ve grown into a global platform powering flexible earnings and the movement of people and things in ever expanding ways. We’ve gone from connecting rides on 4 wheels to 2 wheels to 18-wheel freight deliveries. From takeout meals to daily essentials to prescription drugs to just about anything you need at any time and earning your way. From drivers with background checks to real-time verification, safety is a top priority every single day. At Uber, the pursuit of reimagination is never finished, never stops, and is always just beginning.

Culture & Values

  • Go get it

    Bring the mindset of a champion. Our ambition is what drives us to achieve our mission. How we define a champion mindset isn’t based on how we perform on our best days, it’s how we respond on the worst days. We hustle, embrace the grind, overcome adversity, and play to win for the people we serve. Because it matters.

  • Trip obsessed

    Make magic in the marketplace. The trip is where the marketplace comes to life. The earner, rider, eater, carrier and merchant are the people who connect in our marketplace - and we see every side. This requires judgment to make difficult trade-offs, blending algorithms with human ingenuity, and the ability to create simplicity from complexity. When we get the balance right for everyone, Uber magic happens.

  • Build with heart

    We care. We work at Uber because our products profoundly affect lives and we care deeply about our impact. Putting ourselves in the shoes of the people who connect in our marketplace helps us build better products that positively impact our communities and partners. Our care drives us to perfect our craft.

  • Stand for safety

    Safety never stops. We embed safety into everything we do. Our relentless pursuit to make Uber safer for everyone using our platform will continue to make us an industry leader for safety. We know the work of safety never stops, yet we can and will challenge ourselves to always be better for the communities we serve.

  • See the forest and the trees

    Know the details that matter. Building for the intersection of the physical and digital worlds at global scale requires seeing the big picture and the details. Knowing the important details can change the approach, and small improvements can compound into enormous impact over time.

  • One Uber

    Bet on something bigger. It’s powerful to be a part of something bigger than any one of us, or any one team. That’s why we work together to do what’s best for Uber, not the individual or team. We actively support our teammates, and they support us - especially when we hit the inevitable bumps in the road. We say what we mean, disagree and commit, and celebrate our progress, together.

  • Great minds don't think alike

    Diversity makes us stronger. We seek out diversity. Diversity of ideas. Identity. Ethnicity. Experience. Education. The more diverse we become, the more we can adapt and ultimately achieve our mission. When we reflect the incredible diversity of the people who connect on our platform, we make better decisions that benefit the world.

Benefits

  • Comprehensive Healthcare

  • Flexible Work

  • Uniquely Uber

  • Health & Wellness