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Executive Assistant (EA) to RL and ME Hospital Executives

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Barts Health NHS Trust

1mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Healthcare
  • London

AI generated summary

  • You must have agenda management experience, excellent communication skills, IT proficiency, senior PA/EA experience, and the ability to maintain confidentiality and work independently.
  • You will manage directors' emails, track outstanding actions, provide diary support, draft meeting agendas, and maintain relationships with stakeholders while resolving executive-level issues.

Requirements

  • Experience in management of agenda setting, circulation of Committee packs and taking minutes at Committee level meetings.
  • Excellent communicator with strong interpersonal skills.
  • Ability to work on your own initiative.
  • Team player.
  • Diplomacy, discretion and the ability to communicate with individuals at all levels of the organisation.
  • Excellent IT skills.
  • Previous experience in a senior PA/EA role, preferably for a large organisation.
  • Ability to maintain confidentiality at all times.

Responsibilities

  • To manage the effective and efficient operation of the Royal London Hospital Executive Directors’ office/s
  • To manage directors’ emails on their behalf ensuring that emails are prioritised, actioned, delegated where appropriate and responded to professionally, helpfully and in a timely manner.
  • To manage a system for tracking actions that are outstanding and need to be delivered by an agreed deadline for the director.
  • To provide high level and comprehensive diary, administrative and secretarial support
  • To draft agendas for allocated meetings, ensuring these are sent in timely manner, along with distribution of papers for meetings and taking minutes/actions at meetings.
  • To maintain and enhance relationships with partner organisations and other external stakeholders
  • Deal professionally with internal and external stakeholders, patients and visitors
  • To use diplomacy and problem-solving skills in order to assist in the resolution of issues escalated to executive level

FAQs

What qualifications are required for the Executive Assistant position?

The position requires previous experience in a senior PA/EA role, preferably within a large organisation, along with excellent communication and interpersonal skills.

What are the primary responsibilities of the Executive Assistant?

The primary responsibilities include managing the effective operation of the directors' office, handling emails, providing administrative support, drafting agendas, taking minutes at meetings, and maintaining relationships with internal and external stakeholders.

Is there an opportunity for professional development in this role?

Yes, Barts Health NHS Trust supports continuous improvement and development, fostering a high-performing work environment.

What type of work environment can I expect?

You can expect a professional office environment focused on collaboration, inclusion, and a commitment to providing excellent patient care and support for staff.

Will the Executive Assistant have access to sensitive information?

Yes, the role will involve access to sensitive and confidential information, requiring the post-holder to maintain confidentiality at all times.

How important is teamwork in this position?

Teamwork is essential, as the Executive Assistant will be part of the senior management leadership team and must work collaboratively with others.

What qualities are essential for success in this role?

Essential qualities include diplomacy, discretion, strong communication skills, the ability to manage a busy workload, and excellent IT skills.

Can you describe the organizational culture at Barts Health NHS Trust?

The organizational culture prioritizes inclusion, high-performance standards, and a commitment to enhancing services for patients while supporting all staff members.

Who should I contact for further details about the role?

For further details or informal visits, you can contact Susan Finn, Business Manager to the CEO, via email at susan.finn@nhs.net.

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Barts Health NHS Trust

Shape your story at Barts Health NHS Trust

Science & Healthcare
Industry
10,001+
Employees
2012
Founded Year

Mission & Purpose

Barts Health NHS Trust operates several major hospitals in East London, providing comprehensive healthcare services including emergency care, surgery, and specialist treatments. Their ultimate mission is to deliver high-quality, patient-centered care and improve health outcomes for the community they serve. Their purpose is to ensure that every patient receives the best possible treatment and support, fostering health and well-being across the diverse populations in their care.