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Executive Assistant, Equity Research, Global Markets, Capital Markets

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CIBC

10d ago

  • Job
    Full-time
    Senior Level
  • Banking & Finance
  • Toronto
  • Quick Apply

AI generated summary

  • You are detail-oriented, organized, and have 5+ years of admin experience in a fast-paced environment. Strong communication skills and proficiency in MS Office are a must. You must be proactive, adaptable, and prioritize confidentiality. Bring your real self to work and live our values.
  • You will support Equity Research Analysts in Global Markets at CIBC, handling administrative tasks and coordinating team activities for Capital Markets research.

Requirements

  • Analyst Support - Coordinate meetings and appearances on behalf of the Analysts including making all travel arrangements, team offsites, client events, etc. and monitoring them to ensure maximum efficiency, accuracy and policy adherence.
  • Travel Management - Research and book complex international travel arrangements for multiple team members, often in groups. Liaising with other travel/event arrangers on itinerary planning for conferences. Coordinate, manage and arrange all travel requirements including airline reservations, hotel accommodation, airport transfers and monitor for last-minute changes while abiding by policy and budget.
  • Expense Management - Process expense reports for Analysts and senior professionals in the group, ensuring expenses are within policy and follow guidelines, timely submission.
  • Recordkeeping & Reporting - Maintain extensive and appropriate file systems both electronic and paper for a substantial amount of forms, attestations, appearances, checklists as required for regulatory purposes. Conducts regular reviews to ensure compliance with audit requirements. Prepare and distribute reports daily to the department.
  • General Office Management - Maintain and order office and marketing supplies for the department and monitor inventory - includes ordering required repairs of all equipment, stationery etc. Perform general administrative tasks such as photocopying, filing, invoice coding and processing, mail distribution, couriers, maintain and update floor telephone lists and general department administration files. Maintain department organizational charts, office schedule and vacation tracker.
  • New Hire Onboarding/Offboarding – Oversee onboarding/offboarding for new/departing staff including the coordination of technology access, office set up and building access; ordering business cards, corporate phones, and corporate credit card as required; ensuring that all compliance requirements and internal policies are met. Provide training as necessary.
  • Team Player - Work closely with and may receive direction from the department business manager. Be an effective teammate and flexible in adjusting to changing work priorities. Participate fully and contribute to a positive work environment. Provide back-up coverage to other Executive Assistants within the team.
  • Coordination - Interact regularly with various internal LOBs and departments to accomplish administrative or coordination tasks, and with other advisory or support units (such as Corporate Access) when matters arise that require their involvement, or to develop and implement business process improvements.
  • Who You Are:
  • You have a minimum of 5 years’ experience in an administrative/ professional support function working in a dynamic, fast paced environment, dealing with complex issues and managing conflicting priorities, within scope of a similar role. Post-Secondary education in a related field, preferred.
  • You have experience booking and making complex international and domestic travel arrangements. Experience with conference logistics and coordinating public appearances is an asset.
  • You are extremely detail oriented and very well organized; able to manage time well and multi-task to accomplish a wide variety of tasks, and conflicting priorities.
  • You can demonstrate experience in advanced level technical skills (MS Office: Excel, Word, PowerPoint, Outlook; web browsers). Experience with Visio, Workday, Amex GBT, COUPA and/or Salesforce considered an asset.
  • You are a strong communicator; excellent communication skills, both written and verbal.
  • You are able to manage highly confidential materials in an appropriate manner.
  • You show confidence and ability to exercise independent judgment, discretion and diplomacy in managing the activities of the department.
  • You are proactive, thoughtful and have an inquisitive work ethic. You anticipate needs, think critically and make suggestions for improvements where appropriate.
  • You can work on-site; you enjoy working in a dynamic, fast-paced, independent, traditional office environment.
  • Values matter to you; you bring your real self to work and you live our values - trust, teamwork, and accountability.

Responsibilities

  • The goal of CIBC’s Capital Markets business is to be the premier client-focused wholesale bank based in Canada. To deliver on this, the Capital Markets arm of CIBC provides a wide range of credit, capital markets, investment banking, and research products and services to government, institutional, corporate and retail clients in Canada and in key markets around the world.
  • You’ll manage the day-to-day administrative activities in support of Research Analysts and their teams within Global Markets. In addition, you’ll work in a team environment with other support staff in assuming responsibility for the administrative support activities of the department.

FAQs

What qualifications are required for this Executive Assistant role in Equity Research within Global Markets?

To be successful in this role, you should have a minimum of 5 years of experience in an administrative or professional support function within a dynamic and fast-paced environment. Post-Secondary education in a related field is preferred. Experience in booking complex international and domestic travel arrangements, strong communication skills, advanced technical skills (MS Office), and the ability to manage highly confidential materials are also required.

What specific tasks will the Executive Assistant be responsible for in this role?

The Executive Assistant will be responsible for coordinating meetings and appearances for Research Analysts, booking complex travel arrangements, processing expense reports, maintaining recordkeeping and reporting, managing office supplies, assisting with new hire onboarding/offboarding, and interacting with internal departments for coordination tasks.

What traits and skills are necessary for someone to be successful in this Executive Assistant role?

Strong organizational skills, attention to detail, ability to manage conflicting priorities, advanced technical skills, excellent communication skills, confidentiality in handling materials, proactive and thoughtful work ethic, ability to work on-site in a traditional office environment, and alignment with CIBC's values of trust, teamwork, and accountability are necessary for success in this role.

What benefits and development opportunities does CIBC offer to employees in this role?

CIBC offers a competitive salary, incentive pay, banking benefits, a benefits program, a defined benefit pension plan, an employee share purchase plan, vacation offering, wellbeing support, MomentMakers recognition program, spaces and technological tools for innovation, and initiatives like Purpose Day for growth and development opportunities.

How can applicants request accommodation if needed during the application process?

Applicants can request accommodation by contacting Mailbox.careers-carrieres@cibc.com. CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong, and strive to provide an accessible candidate experience.

Ambitions Made Real

Finance
Industry
10,001+
Employees
1961
Founded Year

Mission & Purpose

The Canadian Imperial Bank of Commerce (CIBC) is a major financial institution that provides a wide range of banking and financial services. CIBC's ultimate mission is to be a leading, innovative financial institution that helps clients achieve their financial goals. The bank's purpose is rooted in delivering trusted advice and exceptional service to individuals, businesses, and communities. CIBC is committed to fostering economic growth, supporting financial well-being, and contributing to the overall prosperity of its clients and the regions it serves. With a focus on integrity and customer satisfaction, CIBC plays a vital role in the Canadian and international financial landscape, offering solutions that span banking, wealth management, and capital markets to meet the diverse needs of its stakeholders.

Benefits

  • Financial health

    Rewards and resources to support your short and long-term financial goals. At a glance: 50% employee share matching plan, Employee Banking Offer including free banking services, credit cards and more, Defined Benefit Pension Plan that provides you with a secure retirement for life

  • Mental health

    Resources to support your mental health and increase your resiliency. At a glance: Mental health therapy covered at 100% and $5,000 per person per year, Online and in-person counselling, Shareable mental health video library, Mindfulness education and practice tools